File: BHDA - PROCEDURE FOR RESPONDING TO CORRESPONDENCE
PROCEDURE FOR RESPONDING TO CORRESPONDENCE
When the School Committee receives written correspondence:
- The Chair will review the correspondence with the Superintendent to determine whether action needs to be taken either by the School Committee or by School Administration,
- Each School Committee member will review all correspondence prior to each regularly-scheduled School Committee meeting,
- The School Committee Secretary will read all correspondence, either in whole or in summary, at the following School Committee meeting. In the event that the Committee receives a large amount of correspondence about one issue, the Secretary may summarize the general sentiments expressed therein. Any correspondence which would compromise confidential information about the sender, a student, a staff member or an administrator of a Sharon School, or any other person, will not be read aloud in a School Committee meeting, or entered in whole into the minutes of a meeting. Such correspondence may be acknowledged in writing either by the Chair of the School Committee, his/her designee, or the Superintendent.
- The Chair will determine whether the correspondence should initiate an agenda item for a subsequent School Committee meeting.
Revised:June 22, 2011