• SC Minutes 10/12/2011


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    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, October 12, 2011

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Glenn Allen, Mitchell Blaustein, Jeffrey Cruzan, Jon Hitter, Laura Salomons,

    Emily Smith-Lee

    Also present: Tim Farmer, Glenn Brand, some members of the Reuse of 1 School St.

    Committee, members of the community, members of the press and SHS student

    representatives. Michael Dupuis, Matthew Ostrow

    L. Salomons called the Open Session meeting to order at 7:00 p.m.

    ADMINISTRATIVE/REGULAR ITEMS

    Public Feedback – Open Forum

    There were no community members present for participation in Open Forum.

    Correspondence

    There were 2 pieces of correspondence:

    1) Level of service relative to full-day kindergarten fees. The sender asked that the

    correspondence be read in its entirety.

    T. Farmer notified the sender that the letter would be read at the School Committee

    meeting. There was a brief discussion on the past practice of placing an aide in a classroom

    that has 18 students. T. Farmer asked for guidance from the School Committee if they

    would like him to explore a different model for aide placement in kindergarten

    classrooms.

    2) Correspondence addressing concerns on the use of solar panels on the High School roof.

    T. Farmer as well as some School Committee members replied to the sender.

    Student Advisory Representatives

    Michael Dupuis and Matthew Ostrow informed the Committee of recent activities at SHS:

    • This weekend will be Home Coming Weekend. Many events are planned (fair, football

    game, dance, etc.) Pep rally on Friday.

    • PSAT test is scheduled for Oct. 15th.

    • The National Honor Society will sponsor a car wash on October 25th from 10:00 a.m. –

    1:00 p.m.

    • Fall clean up at SHS is scheduled for October 16th from 9:00 a.m. – 1:00 p.m.

    • SHS has submitted an entry for a national community service award for SHS community

    service projects.

    • Freshmen elections were held on Oct. 11th.

    • Chinese exchange students arrived at SHS last week.

    • The next late start at SHS is scheduled for Oct. 26th.

    DECISION ITEMS

    Consent Agenda

    Because a member was absent from the September 14th, meeting, a separate vote will be

    taken on the minutes. This evening’s consent agenda items include:

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    1) Approval of Executive and Open Session minutes from the September 14, 2011 School

    Committee meeting.

    2) Approval of the 2011-2012 Goals Document.

    3) Revise policies AC, ACA, ACAB (GBAA), ACE to replace Tim Farmer’s name with

    Glenn Brand’s name and change the address from One School Street to 75 Mountain

    Street.

    4) Proposed Beautification Project for SHS (replace 2 flowerbeds with concrete)

    5) Field Trip Request for Chinese Exchange Students to NYC

    6) Home Schooling Requests (reviewed and approved by the Superintendent)

    7) Approve as Surplus 70 eMAC computers (valued at approximately $50 each)

    There being no further discussion on the consent agenda items, L. Salomons asked for a

    motion to approve the consent agenda items 2-7 as listed.

    MOTION: (Smith-Lee/Cruzan) Moved to approve the consent agenda items #2-7 as

    submitted. Yes vote: Allen, Blaustein, Cruzan, Hitter, Salomons, Smith-Lee

    There being no further discussion on the consent agenda items, L. Salomons asked for a

    motion to approve the Executive and Open Session minutes from the September 14, 2011

    meeting as submitted.

    MOTION: (Blaustein/Allen) Moved to approve the Executive and Open Session minutes

    for the September 14, 2011 as submitted. Yes vote: Allen, Blaustein, Hitter, Salomons,

    Smith-Lee. Abstention: J. Cruzan

    DISCUSSION ITEMS

    Capital Outlay

    G. Brand presented the preliminary, unedited capital outlay list for FY 2013. It was noted

    that the School Department is mindful and grateful for the generous funding by the

    Capital Outlay Committee for previous projects (i.e. High School Roof replacement). On

    the initial list is the replacement of the Heights Elementary School roof. It is the opinion of

    Ken Wertz, Director of Maintenance & Operations, that the roof does not need immediate

    replacement and can be deferred for a few years. There was a brief discussion on the initial

    list of requests.

    The next step in the process is for administration to meet and refine the list. The final list

    will be presented to the School Committee for approval prior to presentation to the Capital

    Outlay Committee on November 17th. An update on the status of past year’s allocations

    will be presented at the October 26th meeting. Members asked that Ken Wertz come to the

    October 26th meeting.

    SPS Public Relations Work Plan

    There was a discussion on the draft proposal for the public relations work plan for the

    2011-2012 school year and the how the mechanisms would be implemented in order to

    reach the goals. Areas for outreach include: newsletters, quarterly cable television show (T.

    Farmer), community forums, website, traveling S.C. meetings, notices to print media.

    School Committee Evaluations

    L. Salomons presented a brief overview of the draft School Committee evaluation

    document. Members were asked to review the document and forward suggestions to her

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    prior to the October 26th meeting. The final document will be placed on the School

    Department’s website for public feedback.

    ANNOUNCEMENTS & UPDATES

    AYP/MCAS

    T. Farmer presented a brief overview of the information provided by the Department of

    Elementary & Secondary Education regarding Sharon’s MCAS results and adequate yearly

    progress. Each elementary school and the High School met the AYP goal, and East

    Elementary School was commended for growth. Middle School for the second year in a

    row did not meet AYP. There was a discussion on the Middle School math program.

    G. Brand will present an analysis of the data at the October 26th meeting.

    Recommendation – RE: Reuse of One School Street

    T. Farmer presented an overview of the initial report from the One School Street Reuse

    Committee. Committee members: Ruth Beckerman-Rodau, Mitch Blaustein, Rob

    Maidman, Richard Powell, Shirley Schofield, Tim Farmer, Ken Wertz.

    Report Highlights – Structural Integrity:

    Roof trusses and bracing (immediate need)

    Shoring framing and bracing of floor joist

    Foundation re-pointing/waterproofing

    Replacement of existing asphalt roof shingles

    Parking lot

    Handicapped upgrades

    Windows

    Exterior paint

    Septic/miscellaneous site work

    Total anticipated cost: $281,460

    The building was found to contain levels of asbestos and lead paint.

    Proposals for reuse:

    • Police/Fire museum

    • Interim library (if present library undergoes renovations)

    • Sharon Community Television (held on interest until renovation decisions are made)

    Reuse by the Sharon Public Schools:

    • Conference center (1/2 of the building)

    • Technology training center

    • Potential office space for curricular coordinators

    Recommendation:

    Keep the building within School Committee control

    Renovate via Capital Outlay over a 5-yr. period

    Potential uses:

    Retain for School Department use

    Lease for income generation

    Loan/donate to Sharon-based, self-sustaining, not for profit organization(s)

    Following the presentation, there was a discussion regarding the pros and cons of keeping

    the building by the School Department vs. turning it over to the town and/or

    organizations. T. Farmer will provide the utility costs (heat, electricity, etc.) for the October

    26th meeting.

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    Budget Timeline

    G. Brand presented the budget-planning calendar for Capital Outlay and the FY 2013

    operating budget, which is similar to last year’s timeline. Administration will begin

    budget discussions next week. Firm budget numbers will be presented to the Committee

    for discussion in early December.

    L. Salomons asked members to forward any budget concerns (additions and/or deletions

    i.e. elementary foreign language, full-day kindergarten, etc.) to her or G. Brand prior to the

    October 26th meeting.

    Strategic Planning

    T. Farmer presented a brief overview of the first strategic planning meeting. Areas of

    discussion included goals, core values, mission statement and vision for the district. The

    next meeting will be held in mid-November. T. Farmer will continue to update the

    Committee as the strategic planning moves forward.

    Subcommittee Updates

    Budget

    J. Hitter briefly updated the Committee on the budget subcommittee that was held this

    evening. Past minutes were voted on and will be posted on the website. Areas of

    discussion included: capital outlay requests, budget update for 2012 and projected

    timeline for 2013, extra-curricular fees (what should be covered by public education and

    what should be fee based), and developing a framework to bring these issues forward to

    the School Committee. The next meeting will be November 2nd at 6:00 p.m. in the

    conference room, Sharon Middle School.

    Policy

    The policy subcommittee will meet on October 13th at 6:00 p.m. in the conference room,

    Sharon Middle School.

    Town Committee Updates (Standing Building, Capital Outlay, Rec Advisory)

    Standing Building

    G. Allen and J. Cruzan updated the Committee on the recent Standing Building

    Committee meeting. Structural issue in the cafeteria ceiling (sky-light) is being resolved.

    The gymnasium will be completed in November; a situation with the wastewater

    treatment has been resolved; the High School roof is complete – there are a few punch list

    items left to finish.

    Capital Outlay

    G. Brand updated the Committee on the recent Capital Outlay meeting. The School

    Department is scheduled to present their final requests on November 17th.

    Rec Advisory

    M. Blaustein updated the Committee on the recent rec advisory meeting. Areas of

    discussion included the past practice for use of town fields. At the next meeting, there will

    be an election for the chair position.

    L. Salomons stated that the October 26th meeting will include: discussion of reuse of One

    School Street; administration’s final recommendation for capital outlay requests – 2013;

    science labs at the High School, policy updates; Superintendent’s evaluation tool; MCAS

    assessment report.

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    Other Business

    There being no other business to come before the Committee, L. Salomons asked for a

    motion to adjourn Open Session.

    MOTION: (Cruzan/Blaustein) Moved to adjourn Open Session and enter into Executive

    Session for the purpose of discussing personnel and Executive Session minutes with the

    intent not to return to Open Session. Yes vote: Allen, Blaustein, Cruzan, Hitter, Salomons,

    Smith-Lee

    Open Session was adjourned at 8:26 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary

    to the School Committee