• SC Minutes 08/29/2012


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, August 29, 2012

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Jeffrey Cruzan, Katie Currul-Dykeman, John Hitter (arrived at 7:15 p.m.), Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, members of the Strategic Planning Committee and a member of the press

    L. Salomons called the Open Session meeting to order at 7:05 p.m.

    L. Salomons stated in order to accommodate the members of the Strategic Planning Committee who were present at this evening’s meeting, Mr. Farmer’s Strategic Planning presentation would be the first agenda item.

    DISCUSSION ITEM

    Strategic Plan

    With the aid of PowerPoint, Mr. Farmer presented an overview of the 76-page Strategic Plan document.

    PUBLIC FEEDBACK

    Open Forum

    There were no community members present for Open Forum.

    Correspondence

    There were several pieces of correspondence received:

    • A letter from a parent re: suggesting banning all fragrance products in the SPS, specifically at the Children’s Center. Note: The Policy Subcommittee will review the SPS allergy policy.

    • A letter which named a specific staff member and child.

    • Two letters from parents commending the Community Education’s Summer Arts Program.

    • A letter from a parent re: half-day kindergarten students missing days due to early release schedule. Note: Administration has corrected/addressed the situation.

    Student Advisory Committee

    The student advisory committee members will be attending the September 5th meeting.

    DECISION ITEMS

    A. Consent Agenda

    L. Salomons asked for a motion to approve the following consent agenda items:

    1) Approve meeting minutes – Open and Executive Session Meeting minutes of July 10, 2012 and Open Session minutes from July 23, 2012. (Executive Session minutes from June 6, 2012 were held over until the September 5, 2012 meeting.)

    2) Approve Home Schooling requests

    3) Approve Stop & Shop Grant to Cottage Street School

    4) Approve the appointment of the East Elementary school nurse

    5) Approve an out-of-state field trip to NYC in November for the Chinese exchange students

    MOTION: (Smith-Lee/Curzan) Moved to approve the Consent Agenda items #1-5 as presented. Yes vote: Cruzan, Currul-Dykeman, Salomons, Smith-Lee, Wiseman. J. Hitter was not present when vote was taken.

    ANNOUNCEMENTS & UPDATES

    First Day of School

    T. Farmer announced that Sharon Public Schools had a very successful opening day. Buses arrived on time, etc. J. Cruzan requested a brief recap of the projects that were completed over the summer for the Sept. 5th meeting.

    Negotiations Subcommittee

    L. Salomons stated that negotiations would begin with the Sharon Teachers’ Association as the 3-year contract ended Jun 30, 2012. Members of the negotiations subcommittee: Superintendent Farmer, Assistant Superintendent Glenn Brand, Board of Selectmen representative Joe Roach, and School Committee members Salomons, Hitter and Smith-Lee. The current STA contract and an administrative contract are on the school department’s website.

    MASBO (MA Association of School Business Offices) Report

    G. Brand, with the aid of PowerPoint, presented an overview of the financial report presented by MASBO. The objective of the review as to assess current business practices to ensure their alignment with state requirements. Areas covered in the review included budget planning and development, financial reporting, payroll, accounts payable and cash management as well as management of student activity accounts. The review was to acknowledge strengths, identify weaknesses and recommend improvements. Highlights from the presentation included:

    Commendations –

    • SPS budget document is considered one of the most thorough documents every reviewed by the MASBO team.

    • The overall efficiency of the Business Office I processing affairs of the district.

    Recommendations –

    • The district should develop procedures for using student data in the budget process.

    • Administrators need additional training in MUNIS.

    • Include a summary Capital information, technology plan and fee schedule in the budget document.

    • Clearly articulate funding requests.

    • Incorporate 3-5 year Strategic Plan.

    • Develop an agreement between the Town and School Department to return to MUNIS if Harpers Payroll Service creates complications.

    • SPED should develop a written manual for financial aspects of the Department.

    • Regularly review SPED accounts with the Business Manager.

    • Develop written procedures for athletic gate receipts.

    • Reexamine athletic collection procedures.

    • All gift awards/grants should go through the Business Office

    Mr. Brand stated that administration would review the MASBO recommendations and develop an action plan over this school year.

    Community Education Summer Arts Program

    T. Farmer commended Phil Sinrich, Community Education Director, and his staff for implementing a successful and well-received two-week Summer Arts Program. Due to the success of this summer’s program, it is Mr. Sinrich’s intent to expand the 2013 summer program to four weeks.

    DISCUSSION ITEMS

    Strategic Plan

    T. Farmer, thanked the members of the Strategic Planning Committee for volunteering their time and effort over the course of a year for the purpose of creating the final Strategic Plan document. With the aid of PowerPoint, T. Farmer presented an overview of the 76-page Strategic Plan document. Highlights from the presentation included:

    • Presentation and reasoning behind the formulation of the Mission and Vision Statements.

    • The Strategic Committee focused and discussed core values.

    • The examination of the SWOT Analysis

    • The rationale of the members in developing the 4 over-arching goals.

    1. To meet the learning needs of all students – which would include:

    • district-wide implementation of differentiated instruction, and Response to Intervention, implementing a program for student transitions between grades (i.e. from gr. 5 to gr. 6 and from gr. 8 to 9, etc.), develop a system-wide strategy for integration of science, technology, engineering and mathematics.

    2. To develop respectful partnerships – which would include:

    • implementation of enrichment offerings district-wide.

    • develop a better understanding of cultural differences.

    • increase communication among staff.

    3. To establish a physically and emotionally safe environment – which would include:

    • review “homework practices” in order to understand what is proper homework. (Consensus of the Committee that homework should be a part of goal #1).

    • Implement a system-wide review of the social competency program.

    • examine the district-wide learning standards for social competencies and continuity across grade levels.

    • review bullying prevention practices and initiatives, analyze data.

    • review health and nutrition curriculum.

    • examine stress levels for all students district-wide.

    4. To provide relevant experiences and opportunities that integrate global and social competency with the existing curriculum – which would include:

    • incorporating materials and curriculum connections to critical thinking and problem solving.

    • increasing opportunities for community service learning district-wide.

    • developing a long-range plan for elementary foreign language program.

    • review “homework practices” in order to understand what is proper homework. (Consensus of the Committee that homework should be a part of goal #1).

    • Implement a system-wide review of the social competency program.

    • examine the district-wide learning standards for social competencies and continuity across grade levels.

    • review bullying prevention practices and initiatives, analyze data.

    • review health and nutrition curriculum.

    • examine stress levels for all students district-wide.

    A one-page “at a glance” Strategic Planning document was presented. Included in the one-page document is: Mission, Theory of Action, Strategic Objectives and Strategic Initiatives.

    Following the presentation, the School Committee commended Mr. Farmer and the Strategic Planning Committee for creating such a complete, concise and thorough document. The School Committee will vote on the Strategic Plan document at the Septe. 5th meeting.

    Annual Goals

    As the annual goals are part of the Strategic Plan, the annual goals discussion was conducted simultaneously with the Strategic Plan discussion.

    Updates

    Policy Subcommittee had an organizational meeting this evening at 6:00 p.m. The next policy subcommittee meeting is scheduled for September 19th at 6:00 p.m.

    L. Salomons updated the Committee on the recent Advisory Committee meeting.

    Emergency School Plans

    G. Brand informed the Committee that a new regulation of the Department of Elementary & Secondary Education requires that individual school emergency plans be filed with the state by September 4th. Seven specific criteria must be included in the plan.

    Other Business

    There being no further business, L. Salomons asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues.

    MOTION: (Smith-Lee/Hitter) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues.Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 8:45 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

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    Back-up Materials for the August 29, 2012 meeting

    • copies of correspondence

    DECISION ITEMS

    • copies of Open & Executive minutes from the 7/10 and 7/23 meetings

    • list of home schooling requests

    • copy of Stop & Shop grant for Cottage Street School

    • resume of the new East Elementary School nurse

    • documentation re: disposal of surplus property

    • copy of memo re: Cottage PTO purchase of playground equipment

    • copy of SHS – NYC Chinese Exchange field trip

    ANNOUNCEMENT & UPDATES

    • copy of PowerPoint presentation re: MASBO report

    • copy of full MASBO report

    DISCUSSION ITEMS

    • copy of PowerPoint presentation re: Strategic Plan

    • copy of full 76-page Strategic Plan document

    • copy of one-page “at a glance” Strategic Plan document

    FYI

    • copy of School Committee evaluation form

    • copy of highlights of Gallup Poll

    • copy of ACT results for SHS

    • copy of Cottage Street School quilt project

    • copy of enrollment figures

    EXECUTIVE SESSION

    • copy of letter from Dept. of Labor Relations

    • copy of proposed School Assistants’ Contract

    • copy of money proposal from the Instructional Assistants

    • copy of administration’s settlement offer to the Instructional Assistants