• SC Minutes 09/19/2012



    School Committee Meeting

    Wednesday, September 19, 2012

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Jeffrey Cruzan, Katie Currul-Dykeman, Jon Hitter (arrived at 7:10 p.m.), Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, two members of the SHS student representatives to the School Committee, Jose Libano, Steven Kaplan, members of the community and a member of the press

    L. Salomons called the Open Session meeting to order at 7:00 p.m.


    Correspondence – several pieces of correspondence were received

    • a letter from a parent re: Edline and the possible expansion of uses of the technology tool by staff district-wide.

    • multiple letters from Sharon residents re: the S.C. rental policy.

    Further discussion of the rental policy would be taken up under agenda item IV-B. Rental Fees.

    Student Advisory Committee

    The student advisory committee members Max Crooks and Manal Cheema updated the Committee on recent happenings/events at SHS.

    • Club sign-ups continue

    • Yoga (sponsored by PTSO) is now being offered at SHS

    • Fall sports continue

    • National Honor Society is sponsoring a fund-raiser car wash on Sept. 29th

    • Chinese Exchange students will arrive at SHS on Oct. 4th

    • School store is open

    • Guidance Dept. will hold meetings to explain the PSAT process to students

    • Availability of parking spaces for student parking continues to be an issue

    • Class photos for SHS students will take place the week of Sept. 24th

    SPS Spotlight

    NEASC Accreditation Update on SHS Status

    Jose Libano, SHS Principal, with the aid of PowerPoint, presented an overview and update on NEASC (New England Association of Schools and Colleges) Accreditation for Sharon High School. Highlights from the presentation:

    • Standards used in 2005

    -mission and expectations for student learning

    -assessment of student learning



    -leadership & organization

    -school resources for learning

    -community resources for learning

    • Background of previous NEASC study

    -self study done from 2005-2007

    -accreditation team visited SHS on 2007

    -summary report from NEASC was received in 2008

    -progress reports submitted to NEASC from 2008-2010

    -five-year progress report submitted in 2012

    • Accreditation status

    -warning status from 2008-2012 for curriculum & community service learning

    -still on warning status for assessment of student learning

    • Next steps

    -submit special progress report by April 2013

    -establish timeline for next self-study (2015-2016)

    Following the presentation, there was a Q&A with the School Committee.

    Special Needs Program Evaluation

    Steven Kaplan, Director of Student Services, with the aid of PowerPoint, presented an overview of the comprehensive Special Education Program Evaluation, which was conducted and prepared in conjunction with Walker Partnerships. The Walker Partnership was asked to focus on the team meeting process, the team based learning programs, the clinical services, the occupational therapy services and the speech and language services. Areas of review included:

    -professional development opportunities

    -random samples of IEPs

    -Student Services Procedural Manual

    -Team based learning behavior forms

    -SPED budget

    -SPED census

    -In-district program descriptions

    -Staffing assignments


    -Site visits

    -Full-day observation of all team based learning classes (included regular education inclusion classes)

    -Interviews with: Student Services Director, Elementary Principals, Middle School Principal, Elementary & Middle School SPED coordinators, High School SPED administrator, team based learning teachers, school psychologists, guidance counselors, social workers, speech & language therapists, occupational therapist, instructional assistants and parents of SPED students (in-district & out-of-district)

    Recommendations included:

    -explore additional programs which would allow students with specific disabilities to remain in-district

    -review & update program service descriptions

    -a more uniform practice district-wide for the RtI process

    -continue efforts for implementation of the RtI model

    -review by the TBL staff of current behavioral intervention approaches

    -develop a more comprehensive approach to professional development

    -develop a district-wide training program to increase general awareness with regards to SPED terminology, practices, procedures, etc.

    -establish criteria for paraprofessional assignments to a student, group of students, programs, etc.

    -quantify progress of SPED students with more in-depth data collection

    -review of evidence-based “best practices”

    -respond to secondary level students exhibiting mental health needs

    -streamline team meeting process

    -develop guidelines for occupational/speech language services

    -have a full-time licensed social worker/case manager for elementary TBL classes

    Following Mr. Kaplan’s presentation, there was a Q&A with the School Committee.


    A. Consent Agenda

    L. Salomons asked for a motion to approve the following consent agenda items:

    1) Approve meeting minutes –Executive Session Meeting minutes of August 29, 2012 and September 5, 2012

    2) Approve Appleby Charitable Donation to Sharon High School

    3) Approve Home Schooling Requests

    MOTION: (Cruzan/Smith-Lee) Moved to approve the Consent Agenda items #1-3 as presented. Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman


    Superintendent’s Goals

    This will be an agenda item at the October 10th meeting.

    DESE Workshop on Superintendent’s Evaluation

    Mr. Farmer, with the aide of PowerPoint, presented an overview of a recent DESE workshop on new evaluation criteria that he and Mr. Brand attended. Implementation of the DESE model must be implemented by 2014. Mr. Farmer stated that he would be comfortable with the School Committee using the rubric provided by the DESE for his evaluation this year. Highlights of the evaluation included:

    -Annual evaluations will be required using a standard format.

    -School Committees will have flexibility to develop evaluation tool to meet district needs.

    -Parts of the evaluation tool: four-part rubric (Standards, Indicators, Elements, Descriptors)

    -As part of the evaluation process, the Superintendent must develop goals that are specific, measurable, action oriented, rigorous and timed.

    -Five part cycle (self assessment, analysis, implementation, formative assessment, summative evaluation).

    -Superintendents are evaluated on 4 standards: instructional leadership, management and operations, family & community engagement, professional culture.

    -Evaluation timetable may be flexible.

    -School Committee can delegate evaluation to a subcommittee

    -Annual evaluation is not required for superintendents with a “proficient” or “exemplary” rating or if the superintendent has more than three years of experience.

    -Superintendent would be graded as: exemplary, proficient, needs improvement or unsatisfactory.

    There was a discussion following the presentation.

    Rental Fees

    Glenn Brand, with the aid of PowerPoint, presented the background and rationale for adopting the changes to the SPS rental policy. The law states that the rental policy must be clear and applied consistently in an “even-handed” manner. Sharon Public Schools staff cannot make an exception to the rule nor can the rules (or policy) be altered to benefit one person or group. The new rental fees were voted by the School Committee on June 13, 2012, and took effect on July 1, 2012.

    Following Mr. Brand’s presentation, there was a discussion among School Committee members. K. Currul-Dykeman spoke in favor of revising the policy to accommodate frequent rental users such as the Sports Club at a reduced rate. E. Smith-Lee queried if it would be possible to incorporate a volume use rental fee discount. J. Hitter stated that the school department needs a rental policy that applies fees consistently across all rental groups, and the current policy does not allow for exceptions.

    Committee members asked for additional data, which would track rental fees over years and would include data on how many frequent rental users there are over a lengthy period of time. G. Brand will supply the requested information to members prior to the October 10th meeting.

    Mr. Lipsky, owner of Sports Club, and members of the community, spoke in favor of revising the policy to include a reduced rental rate for frequent users of school facilities.

    It was the consensus of the Committee to refer further discussion on the S.C. Rental Policy to the Policy Subcommittee. Discussion of the Rental Policy will be a future S.C. agenda item.


    CHARMS Update

    Mr. Farmer updated the Committee on the current reorganization of the Charms Collaborative. Their new director, Rosalie O’Connell, is doing exceptional work in the reorganization. Enrollment is up, and there are more professional development offerings. The next board meeting is September 28th at the Jones School, 137 Walnut Street, Stoughton, MA at 2:00 p.m.

    Subcommittees & Town Committees

    The Policy Subcommittee met this evening with school nurses, Kris Heck, Cathy Friedman and Sue Molinda. Discussion included policy JLCD-Administering Medicines to Students. The revised policy, including language changes suggested by the nurses, will be presented to the School Committee at the October 10th meeting.

    School Committee Budget Requests

    School Committee members were asked to place their FY 2014 budget questions, suggestions, etc. in the drop box for discussion at the October 10th meeting.

    Other Business

    J. Cruzan asked for another S.C. member to sign payrolls at the Town Hall as he is unable to get there in time. L. Salomons will sign payrolls.

    There being no further business, L. Salomons asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues.

    MOTION: (Currul-Dykeman/Hitter) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues and not return to Open Session.Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:50 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee


    Back-up Materials for the September 19, 2012 meeting

    • copies of correspondence


    • copy of PowerPoint presentation re: NEASC

    • copy of SPED evaluation report & copy of PowerPoint presentation


    • copy of Executive & Open session minutes for the 8/29 and 9/5 meetings

    • copy of information re: Appleby charitable donation to SHS

    • copy of home schooling requests


    • copies of back-up information re: Superintendent Goals


    • copy of PowerPoint presentation re: DESE Educator Evaluation

    • copy of back-up material from the DESE re: educator evaluations