• SC Policy Sub Committee Minutes 10/03/2012


    SHARON, MA 02067

    School Committee

    Policy Subcommittee

    Minutes – October 3, 2012

    School Administration Building

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Timothy Farmer, Glenn Brand, Jeff Cruzan, Katie Currul-Dykeman, Veronica Wiseman

    The meeting was convened at 6:10 p.m.

    J. Cruzan opened the discussion on the current Rental Policy. He asked for suggestions and rationale for modifying the current rental policy for accommodating Sharon frequent users even if they fall under the for profit category.

    Discussion included:

    Suggestion one: Inserting a clause in the current policy that would allow a “for profit” organization a one-year grace period to become a non-profit organization. There was a discussion on how that would be implemented.

    There was a lengthy discussion on the Community Education Program and its use of facilities, which at times, hinders the use of facilities (stage, gymnasium, etc.) by other school-sponsored events. Mr. Farmer stated that the building principal would have the authority to temporarily reassign use of facilities to accommodate Community Education events as well as conflicting school-sponsored events.

    There was a lengthy discussion on the merits of providing a reduced, frequent user rental rate for Sharon organizations that provide valued experiences for school-aged Sharon children.

    Mr. Farmer clarified that the policy subcommittee does not decide policy. They discuss policy issues and bring recommendations to the full School Committee for discussion and vote.

    Suggestion two: Create a level within category three for organizations that offer school age Sharon children enrichment programs i.e. drama, etc. The organization would also have to be an established “frequent user”.

    Following a lengthy discussion, it was the consensus of the subcommittee to bring the following proposal to the full School Committee for discussion:

    Create a clarifying clause within group 3 that would allow “for profit” organizations that offer programs that are educational, recreational or like purpose to school-age children who are Sharon residents a reduced rental rate. In order to qualify for the reduced rental rate, the “for profit” organization must be a “frequent user, which means the organization would use school facilities for 90 successive days or more, and would be assessed the weekend rental rate ($50/hr.).

    The subcommittee will ask to have this as a discussion item at the October 24th School Committee meeting.

    The subcommittee clarified the issue of fragrances/irritants in the schools. It was the consensus of the members to continue with the current practice, which is that if a student has allergies to fragrances, they must provide the nurse with a doctor’s note and a core plan, which the nurses would then proceed to implement.

    Mr. Farmer will send a communication to the parent, who raised concerns regarding a fragrance policy, outlining what is required from the physician.

    The next policy subcommittee meeting will be Wednesday, October 24th at 6:00 p.m. Discussion at the October 24th meeting will include IJOA – Field Trips.

    The meeting was adjourned at 7:30 p.m.

    Submitted by: Helen Campanario, Recording Secretary to the School Committee