• SC Minutes 10/10/2012


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, October 10, 2012

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Jeffrey Cruzan, Katie Currul-Dykeman, Jon Hitter, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, two members of the SHS student representatives to the School Committee, John Marcus, Laura Smolcha, members of the community and a member of the press

    L. Salomons called the Open Session meeting to order at 7:04 p.m.

    PUBLIC FEEDBACK

    Open Forum

    There were no community members present for participation in Open Forum.

    Correspondence

    • Letters from Sharon resident re: the S.C. rental policy.

    Student Advisory Committee

    The student advisory committee members Max Crooks and Sai Reddivari updated the Committee on recent happenings/events at SHS.

    • The first edition of the school newspaper, The Talon, is now available.

    • Seniors had their first “extended lunch” day.

    • Radio Club, new to SHS, has recently been established to great success.

    • A Pep Rally will be held on October 12th.

    • Open House will be on October 11th from 7:00 p.m. – 9:00 p.m.

    • Club Fair was held today (10/10)

    • First term is at the halfway point. Progress reports were distributed.

    • Teen Speak Out will be held on October 19th.

    • Fall sports continue. SHS Varsity Football is 5-0.

    • PSATs will be held on October 20th.

    • Homecoming football game and carnival will be held on October 20th.

    SPS Spotlight

    Update of 2012 SPS Goals #2 “Identification of Student Needs” and #3 “District Data Team”

    T. Farmer, with the aid of PowerPoint, presented an over of 2011-2012 Goal 2 – Identification of Student Needs.

    Highlights of the presentation included:

    • Purpose of the goal is to research and craft a system to identify students’ academic needs.

    • Explanations were provided for Response to Intervention (RtI), Universal Screening and Progress Monitoring.

    • A task force was formed and charged with the investigation and implementation of RtI methodology.

    • i-Ready, a diagnostic component, was chosen as the student monitoring tool. Currently grant money is being used for this expense.

    • Alignment and implementation of RtI district-wide is in progress.

    • Implementation costs for FY 2014 would be approximately $40,000.

    Following the presentation, there was a Q&A with the School Committee.

    John Marcus, with the aid of PowerPoint, presented an overview of the progress of the District Data Team. Highlights of the presentation included:

    • student demographic data will be housed in a data silo

    • SIF integration would allow systems to talk with each other

    • Level Data is the company SPS chose and will go “live” by the end of the month

    • cost will be approximately $25,000 for the first year ($8,000 for implementation)

    • second year will be approximately $17,000

    • savings would be realized through the food service program (ability to identify free and reduced students)

    • long-range goal would be to have a data analyst to interpret data and work with staff to maximize benefits of data

    Following the presentation, there was a Q&A with the School Committee. J. Marcus left the meeting at 8:30 p.m.

    DECISION ITEMS

    A. Consent Agenda

    L. Salomons asked for a motion to approve the following consent agenda items:

    1) Approve meeting minutes –Open & Executive Session Meeting minutes of September 19, 2012

    2) Approve eighth grade field trip to Washington, D.C. – June 2013

    3) Approve sixth grade field trip to Bournedale, MA – May 2013

    4) Approve SHS field trip to Washington, D.C. – April 2013

    5) Approve piano donation to East Elementary School

    6) Approve $1,000 donation to Sharon High School

    Prior to the vote, Laura Smolcha, Secondary Social Studies Coordinator, spoke about the Close-Up field trip to Washington, D.C. The trip is over the April vacation and is an intense full week of Civics including meeting delegates and spending a day on Capital Hill. SHS students would be with student from across the country.

    MOTION: (Cruzan/Hitter) Moved to approve the Consent Agenda items #1-6 as presented. Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    MASC Delegate

    There was a brief discussion on who would be this year’s delegate. Mitch Blaustein, a former School Committee member and a lifetime member of MASC, has volunteered to be the delegate. L. Salomons will contact MASC to inquire if a former member can serve as the delegate.

    DISCUSSION ITEMS

    Policy JLCD

    J. Cruzan informed the Committee that a parent had requested that the Committee look into establishing a policy that would address fragrance sensitivity. It was the consensus of the Policy subcommittee that there is a clause in JLCD-Administering Medicine to Students that addresses the issue. Once a written medical diagnosis is received, a written plan would be put in place for the students. Fragrance issues fall under the umbrella of JLCD.

    J. Cruzan, on behalf of the Committee, thanked the school nurses for their work in formulating the final policy. The policy is in the drop-box for Committee review. The final version will be a decision item at the October 24th meeting.

    There was a discussion on the proposed language regarding the locked medicine storage cabinet and who should have a key to the cabinet other than the school nurse. It was the consensus of the Committee that the principal and/or his/her designee should have a key to the medicine cabinet.

    Rental Fee Policy

    J. Cruzan updated the Committee on the discussions held by the Policy subcommittee regarding the recently voted Rental Fee Policy, specifically examining if there were unintended consequences as a result of the Policy. The subcommittee proposed inserting language into the Policy that would use the weekend rate of $50 for frequent users in Group 3 (90 days or more). This would establish an intermediate rate between groups 2 and 3.

    There was a lengthy discussion regarding the proposal. Suggestions as an outcome from the discussion:

    • establish a grace period, which would allow a “for profit” organization to become “non-profit”.

    • reduce the timeframe for frequent users from 90 days to 30 days.

    • offer the grace period, which would allow the School Committee to fully vet the current Policy and the effect of inserting the proposed language changes.

    • discussed the specific impact to the Sports Club – suggesting that they become a non-profit or fall under the umbrella of Community Education.

    • insert the language for one-year with the intent of the School Committee to review at the end of the year.

    Mrs. Lipsky spoke in favor of the proposed Rental Policy language changes.

    Strategic Plan Goal: “Initiate a Feasibility Study for the Future Needs of SHS”

    This agenda item was held over until the October 24th meeting.

    Superintendent’s Goal

    T. Farmer presented an overview of the DESE educator evaluation model and the proposed modifications to the model.

    The five goals were outlined and discussed:

    1)During the 2012-2013 school year, in order to implement district goals more effectively, Mr. Farmer will devote at least 50% of administrative meeting time to district improvement goals and improve the use of appropriate strategies that engage administrators in developing and sharing ways to implement those goals effectively at the school level.

    2)During the 2012-2013 school year, Mr. Farmer will participate in 100% of the sessions of the DESE/M.A.S.S. New Superintendent Induction Program (NSIP), meet with the assigned mentor for a minimum of 4 hours each month, and integrate leaned content associated with the educator evaluation system with Sharon’s negotiation of a new collective bargaining agreement between the School Committee and the STA.

    3)During the 2012-2013 school year, Mr. Farmer will lead and support building administrators in our collective effort to reduce the proficiency gap of students in the high need subgroups (e.g. special needs, African American, etc.). This effort will be measured by K-8 data from iReady and from state testing data.

    4)During the 2012-13 school year, Mr. Farmer will lead the implementation of 100% of the identified, district strategic initiatives for instruction for the 2012-13 school year as outlined by the SPS strategic Plan. These initiatives will be evaluated by the measures of success and action steps included in the district strategic plan document.

    5)During the 2012-13 school year and into 2013-14, Mr. Farmer will lead the implementation of 50% of the identified district strategic initiatives within the Developing Respectful Partnerships goal as outlined in the Strategic Plan. These initiatives will be evaluated by the measures of success and action steps included in the strategic planning document.

    Timeline for the evaluation process: mid-January review - Final School Committee evaluation prior to the May Town Meeting.

    Following Mr. Farmer’s presentation, there was a Q&A with the Committee.

    ANNOUNCEMENTS & UPDATES

    Subcommittees & Town Committees

    Updates were held over until the October 24th meeting.

    Other Business

    There being no further business, L. Salomons asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues.

    MOTION: (Smith-Lee/Cruzan) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues and not return to Open Session.Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:45 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

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    Back-up Materials for the October 10, 2012 meeting

    • copies of correspondence

    DECISION ITEMS

    • copy of Executive & Open session minutes for the 9/19 meeting

    • copy of field trip requests (2 SMS, 1 SHS)

    • copy of memo re: $1,000 award to SHS

    • copy of memo re: piano donation for East Elementary

    DISCUSSION ITEMS

    • copy of Policy JLCD

    • copy of proposed changes to Rental Policy

    • copy of Educator Plan for 2012-2013 School Year

    FYI

    • copy of current enrollment (district-wide)

    • copy of DESE letter re: Coordinated Program Review

    • copy of letter from National Merit Scholarship Corporation

    • list of SHS commended students in the 2013 National Merit Program

    ª list of semifinalists in the 2013 National Merit Scholarship Competition

    • copy of letter from NEASC re: continued accreditation

    • copy of SMS Wellness Newsletter

    EXECUTIVE SESSION

    • copy of memo re: Negotiation Priorities

    SPS SPOTLIGHT

    • copy of PowerPoint presentation re: NEASC

    • copy of SPED evaluation report & copy of PowerPoint presentation

    DECISION ITEMS

    • copy of Executive & Open session minutes for the 8/29 and 9/5 meeting

    • copy of information re: Appleby charitable donation to SHS

    • copy of home schooling requests

    DISCUSSION ITEMS

    • copies of back-up information re: Superintendent Goals

    ANNOUNCEMENT & UPDATES

    • copy of PowerPoint presentation re: DESE Educator Evaluation

    • copy of back-up material from the DESE re: educator evaluations