• SC Minutes 10/24/2012


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, October 24, 2012

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Jeffrey Cruzan, Katie Currul-Dykeman, Jon Hitter (arrived at 8:35 p.m.), Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, two members of the SHS student representatives to the School Committee, John Marcus, Ken Wertz, Bill Martin, members of the community and a member of the press

    L. Salomons called the Open Session meeting to order at 7:04 p.m.

    PUBLIC FEEDBACK

    Correspondence

    • Letter from a Sharon resident re: the S.C. rental policy.

    Student Advisory Committee

    The student advisory committee members Max Crooks and Tyler Pirrello updated the Committee on recent happenings/events at SHS.

    • The recent Pep Rally was a great success – another Pep Rally is scheduled for Oct. 31st.

    Think Twice Productions sponsored by HUGS presented skits to the students re: cyber-bullying.

    • Approximately 50 SHS students participated in the recent “Teen Speak-Out”.

    • Seniors recently participated in their “Senior Sunrise Event”.

    • The Wedding Singer is this year’s Drama Club play.

    • There will be a Red Cross Blood Drive on Oct. 26th.

    • The first senior career seminar is scheduled for Oct. 25th on careers in non-profit organizations.

    • Fall sports are winding down.

    • Late start at SHS is scheduled for Nov. 6th.

    DECISION ITEMS

    A. Consent Agenda

    L. Salomons asked for a motion to approve the following consent agenda items:

    1) Approve meeting minutes –Open & Executive Session Meeting minutes of October 10, 2012

    2) Approve revised Policy JLCD

    3) Approve sixth grade field trip to Bournedale, MA – May 2013

    4) Approve SHS baseball field trip to Florida – March 2013

    5) Approve SHS Model UN trip to RI – February 2013

    6) Approve PTO Heights grant in the amount of $3,300 for renovation of stage curtains

    MOTION: (Cruzan/Wiseman) Moved to approve the Consent Agenda items #1-6 as presented. Yes vote: Cruzan, Currul-Dykeman, Salomons, Smith-Lee, Wiseman

    B. MASC Conference Delegate

    MASC requires a sitting member of the School Committee to be a delegate at the November Conference. Katie Currul-Dykeman will be the delegate and Emily Smith-Lee will be the alternate.

    DISCUSSION ITEMS

    Capital Outlay Requests

    G. Brand outlined the proposed district-wide Capital Outlay requests for FY 2014. Each request was individually presented and discussed. A request in the amount of $165,000 for the replacement of the high school track was also discussed. The total Capital request for FY 2014 is $848,484. Approval of the requests will be on the November 14th consent agenda.

    Strategic Plan Goal: “Initiate a Feasibility Study for the Future Needs of SHS”

    G. Brand, with the aid of PowerPoint, presented the rationale for an Existing Conditions Study for Sharon High School. The last renovation to the high school was done in 1997. The Existing Conditions Study is the necessary first step in evaluating options. The report would assess existing conditions as well as educational and space needs; present options, which would include probable costs. Estimated total cost for the study is $130,000. A full report would be presented to the School Committee at the end of the next school year.

    Following the presentation, there was a Q&A with the Committee.

    Update on Use of One School Street

    T. Farmer updated the Committee on the renovation progress and use of One School Street. The first function (coordinator/superintendent meeting) was held on October 18th. The Police and Fire Departments are using half of the building. ADA accessibility has been improved and brought up to code (i.e. entrance and bathroom). Future use of the building will include professional development workshops and superintendent/PTO leadership monthly meetings. Next steps would be to work on an agreement with the Police and Fire Departments to share utility expenses at One School Street. Tracking of usage will continue for future reporting.

    An update on the use and cost of the building will be presented at the June 5th S.C. meeting.

    Rental Fee Policy

    L. Salomons proposed the following revision to the Policy Subcommittee’s proposed language revision to the School Committee Rental Policy:

    “Any school facility renter classified under Group II or III, whose work, in the judgment of the Superintendent, provides a substantial educational, recreational, social or civic benefit to the school children of Sharon, and who commits to renting a school facility for 90 hours or more during a school year during the week shall qualify for a reduced rental rate of 40% below the defined week rates. No weekend rentals will qualify for a reduced rate. The Superintendent will determine an appropriate security deposit to charge those renters who sate they will rent a school facility for 90 hours or more during the school year. The security deposit will be returned once the renter pays rent for the 90th hour of occupancy. No Group II or III renter, regardless of its status as a long term renter, shall be allowed access to Sharon Public School facilities when such facilities are needed by a town or school program.”

    There was a lengthy discussion on the proposed language change. It was the consensus of the Committee to have the Policy Subcommittee review/discuss/vet and present the final version to the School Committee for vote.

    ANNOUNCEMENTS & UPDATES

    Subcommittees & Town Committees

    J. Cruzan updated the Committee on this evening’s Policy Subcommittee meeting. Areas of discussion included policies G. The next Policy subcommittee meeting will be November 28th.

    The first Capital Outlay meeting is scheduled for October 25th. The School Department will be putting forth the request for replacement of the High School track.

    The Rec Advisory Committee met recently. There were no school related issues discussed at the meeting. A search committee was formed for the new Recreation Director.

    The next meeting for the Standing Building Committee is scheduled for November 13th.

    Partnership for Assessment of Readiness for College & Careers (the new MA assessment)

    T. Farmer, with the aid of PowerPoint, presented an overview of the new MA assessment and common core state standards. Forty-six states and the District of Columbia have adopted the common core state standards. The next step is to align common assessments to the common core to ensure the standards reach every classroom. Timeline for PARCC (Partnership for Assessment of Readiness for College and Careers): 2012-13 – first year/pilot field testing; 2013-14 – second year pilot/field testing; 2014-15 – full administration; summer of 2015 – set achievement levels. There will be further discussion of PARCC at subsequent meetings.

    MCAS results will be discussed at the November 14th meeting.

    Other Business

    T. Farmer announced that East Elementary and Sharon High School were named as Commendation Schools by the DESE. Sharon High School was recognized as high achievement and East Elementary School was recognized for high achievement, high progress and for narrowing proficiency gaps.

    There being no further business, L. Salomons asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues.

    MOTION: (Currul-Dykeman/Cruzan) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and personnel issues and not return to Open Session.Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:08 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

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    Back-up Materials for the October 24, 2012 meeting

    • copies of correspondence

    DECISION ITEMS

    • copy of Executive & Open session minutes for the 10/10 meeting

    • copy of field trip requests (2 SHS)

    • copy of policy JLCD (Administration of Medications)

    DISCUSSION ITEMS

    • copy of Capital Outlay requests

    • copy of proposed language change to Rental Policy

    • copy of PowerPoint presentation re: future needs of SHS

    • copy of PowerPoint presentation re: Use of One School Street

    ANNOUNCEMENT & UPDATES

    • copy of PowerPoint presentation re: PARCC (new MA assessments)

    FYI

    • copy of correspondence from DESE re: Coordinated Program Review

    • copy of Cottage Street School Newsletter

    • copy of letter from National Merit Scholarship Corporation

    • list of SHS commended students in the 2013 National Merit Program

    ª list of semifinalists in the 2013 National Merit Scholarship Competition

    • copy of letter from NEASC re: continued accreditation

    • copy of SMS Wellness Newsletter

    EXECUTIVE SESSION

    • copy of update re: IA Negotiations