• SC Minutes 05/08/2013



    School Committee Meeting

    Wednesday, May 8, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Jeffrey Cruzan, Katie Currul-Dykeman, Jon Hitter, Laura Salomons, Veronica Wiseman

    Absent: Emily Smith-Lee,

    Also present: Tim Farmer, Glenn Brand, Susan Owen, and a member of the community

    L. Salomons called the Open Session meeting to order at 7:01 p.m.


    Open Forum

    No community members were present for participation in Open Forum.


    1)A letter received re: the METCO Budget for next year

    2)A letter received re: follow-up request regarding the Chinese New Year as a holiday. Discussion on this request will be an agenda item in the fall.

    3)Approximately a dozen letters from parents in overwhelming support of the on-line grade book.

    Student Advisory Committee

    The student advisory committee members updated the Committee on recent happenings/events at SHS:

    • College Fair was held May 1st.

    • SHS students return from China on May 11th.

    • Junior Prom is on May 17th.

    • SHS Model UN was held on May 5th.

    • AP exams are underway.

    • Senior week activities have been finalized.

    • SHS students have successfully completed their Global Competency course.

    • Spring sports are half-way through their season.

    • On May 4th, SHS held “Talent for a Cause” fundraiser.

    • Student Council Leadership Workshop is scheduled for June 4th.

    • Gr. 10 MCAS will be administered next week.

    • Future Entrepreneurs’ Club is selling “Boston Strong” bracelets.



    Instructional Coach

    Dr. Liz Bettencourt presented a snapshot of her first year as Instructional Coach. Highlights of the presentation included:

    • over 60 teachers across the district collaborated with Dr. Bettencourt.

    • Dr. Bettencourt has created a weekly blog.

    • Developed resources – i.e. elementary word games.

    • In the process of developing a workshop at the SMS on Differentiated Instruction.

    • Worked with Reading Specialist at Cottage Street School – re: literacy program evaluation.

    • Conducted a nine-question survey and presented the results. Thirty-two teachers responded.

    Following the presentation, there was a Q&A with the Committee. Mr. Farmer congratulated Dr. Bettencourt on a successful first year.

    MIT Project

    Ken Wertz, Director of Maintenance & Operations and Dr. Steven Lieb, presented an overview of their project: No Watt Left Behind: Power Monitoring at the Cottage Street School. A NILM (non-intrusive load monitor), which monitors current and voltage, was installed in the Cottage Street boiler room. The software was developed at MIT. When the pilot program is completed, the data will be reviewed with K. Wertz, to explore the possibility of identifying energy conservation opportunities and to explore potential collateral classroom activities.


    Budget – Third Quarter FY 2013 Budget

    S. Owen, Business Manager, presented an overview of the 2013 third quarter budget. Areas covered in the presentation:

    • FY 2013 Circuit Breaker – current projected total is $1,633,573, which is based on 70% reimbursement rate. The total amount of 2013 funding will be carried over into 2014.

    • FY 2012 Circuit Breaker – total received in 2012 is $1,782,538, which was based on 65% reimbursement rate. FY 2012 funding was carried over into 2013.

    • School Budget General Fund – assets: balance of $57,189.82; salaries – have been encumbered for the end of the year; electric – 70% of the budget has been spent; gas – 62% has been spent; SPED transportation (vans & drivers) – showing a deficit of $25,862.87.

    • Capital Outlay - $497,599.46 remain from all years. $53,027.56 is being returned to the town.

    • Grants – FY 2013 total $1,366,733. Grant funds must be expended by August 31st. METCO must be expended by June 30th.

    • Revolving Accounts – fall collections are underway. Unspent funds carry from year to year.

    • Donation Accounts - $75,435 has been received. Unspent funds carry from year to year.

    The budget appears to be in good shape at the close of the third quarter.


    Policy Subcommittee met this evening at 5:30 p.m. Policies I continue to be discussed and revised.

    Capital Outlay – At the last Capital Outlay meeting, the school department requests were approved.

    Standing Building Committee recently had a nominating meeting.

    Recreation meeting recently discussed lake parking.


    A. Consent Agenda

    L. Salomons asked for a motion to approve the following consent agenda items:

    1) Approve meeting minutes – Open Session Meeting minutes of April 24, 2013. There were no Executive Session minutes.

    2) Approve Superintendent’s Evaluation

    3) Approve Heights Field Trip to Roger Williams Zoo – June 14, 2013

    4) Approve Cottage Street School Grant from Action for Health Kids ($600)

    Prior to the motion, L. Salomons read T. Farmer’s compilation evaluation from all six School Committee members. He was found to be proficient to exemplary in all categories.

    MOTION: (Hitter/Cruzan) Moved to approve the Consent Agenda items #1-4 as submitted and read. Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman


    CHARMS Board Representative for 2014

    T. Farmer briefly highlighted his May 2, 2013 memorandum, which outlined the role of educational collaboratives. The School Committee appoints the board. Currently Mr. Farmer is the board representative for Sharon and stated that the he would like to continue. A vote to appoint Sharon’s representative will be an agenda item for the June 5th meeting.

    Policies H & I

    J. Cruzan reviewed the following policies and the recommendation of the policy subcommittee for each policy.

    IA – Instructional Goals – deletion (serves no policy function)

    IB – Academic Freedom – deletion (serves no policy function)

    IC/ICA – School Year/School Calendar – minor grammatical changes

    ID – School Day – minor grammatical changes, clarifications

    IGA – Curriculum Development – grammatical changes clarifications to match current educational philosophy

    IGD – Curriculum Adoption- deletion (folded into IGA)

    IHAM – Health Education – will have health teaching staff review for suggestions

    IHM-R – Health Education (exemption procedure) – minor grammatical changes

    IHAMA – Teaching About Drugs, alcohol and Tobacco – considerable simplification

    IHAMB – Parental Notification Relative to Sex Education – considerable simplification

    IHBA – Special Instructional Programs and Accommodations – grammatical changes

    IHBAA (also KIB) – Guidelines for Observations by Parents/Guardians and/or Parent/Guardian Designees – delete KIB; considerable simplification

    IHBD – Compensatory Education – no changes

    IHBEA – English Language Learners – minor grammatical changes

    IHBEB – Sheltered English Immersion – still seeking clarification about some elements of this policy

    IHBF – Home Hospital Education – minor grammatical changes

    Following the presentation, there was a brief Q&A with the Committee.

    Other Business

    J. Cruzan asked that Mr. Farmer provide feedback on his evaluation process.

    There being no further business, L. Salomons asked for a motion adjourn.

    MOTION: (Cruzan/Wiseman) Moved to adjourn Open Session and enter into Executive Session for the purposes of discussing personnel and collective bargaining with the intent not to return to Open Session.Yes vote: Cruzan, Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:24 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee


    Back-up Materials for the May 8, 2013 meeting

    • copies of correspondence


    • copy of materials re: MIT project – Cottage Street School


    • Third Quarter budget materials and memorandum


    • copy of Open session minutes from the May 8, 2013 meeting

    • copy of Superintendent’s evaluation

    • copy of field trip request – Heights (Roger Williams Zoo)

    • copy of information re: Cottage Street School Grant ($600)


    • copy of materials and memorandum re: CHARMS Collaborative

    • copy of Policies IA - IHBF


    • student enrollment figures

    • info re: SHS TV student award winners


    • info re: STA negotiations

    • info re: Superintendent contract negotiations