• SC Minutes 06/19/2013


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, June 19, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter (arrived at 7:00 p.m.), Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, Steven Kaplan, Jose Libano, Susan Luciani, Alison Rutley, Bonnie Klane, Netti Sternklar and members of the community

    E. Smith-Lee called the Open Session meeting to order at 6:30 p.m. and asked for a motion to enter into Executive Session for the purpose of discussing potential litigation, personnel issues and collective bargaining with the intent to return to Open Session.

    MOTION: (Salomons/Currul-Dykeman) Moved to enter into Executive Session for the purpose of discussing potential litigation, personnel issues and collective bargaining with the intent to return to Open Session. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was convened at 7:25 p.m.

    Prior to moving to agenda items, E. Smith-Lee presented Laura Salomons with a plaque thanking her for serving as Chair for the past two years. T. Farmer thanked Laura for being such a supportive Chair.

    PUBLIC FEEDBACK

    Correspondence

    1)A parental email request to put the topic of on-line grade book as a future agenda item – T. Farmer and E. Smith-Lee responded.

    2)A letter from a parent re: the school calendar and snow days. T. Farmer responded.

    3)A letter from a parent re: situation at Cottage Street School. T. Farmer informed the Committee that the situation has been resolved to the parents’ satisfaction.

    Student Advisory Committee

    There were no members of the Student Advisory Committee present at this evening’s meeting.

    DECISION ITEMS

    Consent Agenda

    Prior to the motion, E. Smith-Lee informed the Committee that the approval of #12 (Approve Award of Educator Evaluation) would be a separate vote.

    G. Brand updated the Committee on the bidding procedure for the Existing Conditions Study for Heights and SHS.

    Item #3 – Approve Final FY 2014 Budget would be a separate vote as all categories must be read into the minutes and be voted on.

    E. Smith-Lee asked for a motion to approve the following consent agenda items:

    1) Approve meeting minutes – Executive and Open Session Meeting minutes of June 5, 2013.

    2) Approve School Handbooks

    4) Approve FY 2013 Budget Transfers

    5) Approve SHS Field Trip Request – France (November 22 – December 6, 2013)

    6) Approve SHS Field Trip to Xi’an China (March 22 – May 16, 2014)

    7) Approve Chinese Exchange Students Trip to NYC (November 8-10, 2013)

    8) Approve SHS Model UN Conference, Brown University (November 8-10, 2013)

    9) Approve SHS PTSO Donation ($10,500)

    10) Approve Declaration of Surplus

    11) Approve Award of Bid for Existing Conditions Study (Heights and SHS)

    MOTION: (Hitter/Salomons) Moved to approve consent agenda items #1, 2, 4, 5, 6, 7, 8, 9, 10 and 11 as submitted. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    G. Brand highlighted the June 14, 2013 memo from Susan Owen, Business Manager, requesting a transfer from the Assets account to various supply & material accounts not to exceed the amount of $200,000.

    MOTION: (Hitter/Currul-Dykeman) Moved to approve the Consent Agenda item #4 as submitted and read. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    MOTION:(Wiseman/Currul-Dykeman) Moved to approve the Executive and Open Session minutes (consent agenda #1) of June 5, 2013 as amended. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Wiseman. Smith-Lee abstained.

    T. Farmer presented a brief overview of the negotiations with the STA on the Educator Evaluation document. Ninety-nine percent of the document conforms to the DESE model. There is a paragraph containing grievance language that will be deleted from the final document. E. Smith-Lee asked for a motion to approve the Educator Evaluation language minus the grievance language paragraph.

    MOTION: (Hitter/Salomons) Moved to approve the Educator Evaluation language as negotiated with the Sharon Teachers’ Association and required by the Department of Elementary and Secondary Education (consent agenda #13). Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman and the Board of Selectman representative, J. Roach

    Prior to the FY 2014 budget vote, G. Brand presented a brief overview of the budget request.

    E. Smith-Lee asked for a motion to approve the Town Meeting approved FY 2014 budget in the amount of $37,760,649 and the following budget categories:

    Salaries (SPED & Regular$31,187,558

    Transportation (SPED & Regular)$656,700

    Supplies (SPED & Regular)$1,497,172

    Professional Development (SPED & Regular)$295,333

    SPED Tuition & Contracted Services$2,430,363

    Utility Accounts$1,047,051

    Maintenance & Operations$646,472

    MOTION: (Hitter/Salomons) Moved to approve the FY 2014 Operating Budget in the amount of $37,760,649 and the budget category amounts as presented (consent agenda item #3). Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    SPS SPOTLIGHT

    School Improvement Plan SHS

    J. Libano, A. Rutley and B. Klane presented the SHS School Improvement Plan. The following members, who were not present this evening, were thanked/acknowledged for their work in creating this year’s SIP:

    Cathy Collins, Courtnay Malcolm, Tim McGee, Amy Hearne, Andrea Lovett, Netti Sternklar, Melissa Ader, Jasmine Lau, Ashvi Patel, Sam Waugh, Linda Marglous

    The four goals outlined in the Plan, align with the Strategic Plan. The complete SIP is on the High School’s website. Following the presentation, there was a Q&A with the Committee.

    SPED Evaluation Update on Implementation of Recommendations and DESE Coordinated Review

    S. Kaplan presented, with the aid of PowerPoint, a SPED Program Evaluation Follow-Up. Areas covered in the presentation include:

    • Review of the Walker Partnership evaluation

    • List of commendations

    • List of recommendations

    Following Mr. Kaplan’s presentation, there was a Q&A with the Committee.

    S. Kaplan updated the Committee on the corrections that were submitted to the DESE as a result of the recent Coordinated Review audit. Additional information was provided for the team meeting process, the team-based learning program, clinical services, occupational, speech and language therapy.

    Following the presentation, there was a Q&A with the Committee. Areas of discussion included: increasing notification strategies to parents and the community, revamping team meetings, exit and entrance interviews, collaboration with SSEPAC.

    DISCUSSION ITEMS

    Five-Year Forecast and Strategic Plan

    G. Brand presented a 5-year strategic financial plan. Areas identified in the presentation included:

    • identifying ongoing, anticipated costs associated with the operation of the district

    • articulating for the community any new costs that are reasonably anticipated associated with goals, priorities and known increases

    • guiding the administration and School Committee in future economic planning of the operating budget over the next five years.

    Following the presentation, there was a Q&A with the Committee.

    Committee/Liaison Structure and Assignments

    E. Smith-Lee reviewed the town committees. The negotiations subcommittee will remain the same (J. Hitter, E. Smith-Lee, L. Salomons). K. Currul-Dykeman volunteered to the S.C. representative on the Recreation Advisory Committee. Further discussion on the remaining committees will be a future agenda item.

    Summer Workshops – Topics & Dates

    The date and topics for the summer workshop have not yet been determined.

    Superintendent’s Contract

    E. Smith-Lee opened up discussion o a six-year contract proposed by Mr. Farmer. There was a discussion on the pros/cons of a six-year contract vs. the standard three-year contract. J. Hitter and L. Salomons stated their unwavering support of Mr. Farmer and endorse his request for a six-year contract. Newer S.C. members asked for further discussion. Mr. Farmer asked that the Committee reach a decision no later than September. There will be further discussion on Mr. Farmer’s at the July 10th meeting.

    ANNOUNCEMENTS & UPDATES

    SMS Math Program

    Susan Luciani, Math Coordinator 6-12, presented an overview of the math program and the new mode of instruction, “Big Ideas Math” software. The Big Ideas Math Program will allow students to gain a deeper understanding of math concepts by narrowing their focus to fewer topics.

    Following the presentation, there was a Q&A with the Committee.

    Use of One School Street

    Mr. Farmer updated the Committee on the current use of One School Street.

    Current use of the building includes:

    • conference site

    • professional development meetings

    • scheduled coordinator meetings

    • regularly scheduled meetings with the schools’ PTSO organizations

    In the fall the Committee will be provided with a finalized calendar of events for One School Street.

    CHARMS Budget

    T. Farmer presented a brief overview of the recently approved FY 2014 CHARMS budget ($3,338,858) – a 1.7% decrease of $56,959. At the close of FY 2013, there was a surplus of $117,000. A carry-over of 25% is allowed. T. Farmer will provide periodic budget updates throughout the next school year.

    Update on MASBO Recommendations & Implementations

    G. Brand briefly updated the Committee on the minor recommendations and implementations that MASBO recommended after their audit. All recommendations are now in place.

    FY 2012 End-of-Year Audit

    G. Brand briefly updated on the implementation of the one action item from the 2012 audit, which was a realignment of numbers that were provided by the Town. The corrective action has been filed.

    Other Business

    There being no further business, E. Smith-Lee asked for a motion to adjourn.

    MOTION: (Currul-Dykeman/Wiseman) Moved to adjourn Open Session.Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 10:21 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the June 19, 2013 meeting

    • copies of correspondence

    SPOTLIGHT

    • copy of materials re: MIT project – Cottage Street School

    DECISION

    • copy of Open session minutes from the June 5, 2013 meeting

    • copy of final budget memo

    • copy of memo re: transfer requests

    • copy of field trip requests: SHS France, China, NYC Model UN Conference

    • copy of information re: SHS PTSO donation

    • copy of surplus information

    • copy of memorandums: re: bid award for Existing Conditions Study (SHS and Heights)

    DISCUSSION

    • copy of memo Five-Year Financial Plan Presentation

    • copy of Policies IA - IHBF

    SPOTLIGHT

    • copy of SHS SIP

    • SPED information re: Evaluation Update on Implementation of Recommendations

    & Coordinated Program Review

    • list of Town Committees

    ANNOUNCEMENTS

    • information re: SMS Math Program

    • copy of CHARMA Budget

    • information re: 2012 End-of-Year Audit

    FYI

    • information re: administrative contracts

    • enrollment numbers