• SC Minutes 08/28/2013



    School Committee Meeting

    Wednesday, August 28, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter (arrived at 8:03 p.m.), Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand

    E. Smith-Lee called the Open Session meeting to order and was convened at 7:04 p.m.


    Open Forum

    There were no community members present for participation in Open Forum.


    1)A parental email re: grade one class size at the Cottage Street School

    2)A letter from Officer J.J. McGrath inviting Committee members to an Open House at One School Street re: Police & Fire Museum

    3)Four letters re: support of On-Line Grade Book. Due to the overwhelming support from the community for the On-Line Grade Book, it was suggested that there be a portion of a future meeting be devoted to public feedback on the subject.


    Opening of School Update

    T. Farmer presented a brief account of the successful first day.

    Enrollment Update

    Current enrollment data was reviewed and briefly discussed. A net increase of fifteen new students across the district enrolled over the summer. SHS has a decrease of 48 students. Eight new students at SMS.

    An update of summer activities:

    • course on Differentiated Instruction was offered

    • Technology Dept. offered a course to staff re: Edline

    • Museum of Science offered a workshop re: STEM Initiatives

    • Workshop for staff who might be interested in becoming administrators offered by T. Farmer

    • Former assistant principal and coordinator will work with the science department part-time for the 2013-2014 school year until a permanent coordinator is hired.

    • Recent retirees who will be returning to teach some courses at SHS: Dan Innes (French) and Ellie Goodman (math)

    Other summer activities included: Administrators’ summer retreat, the successful Community Ed’s summer fine arts offering.

    School Safety Update

    G. Brand, with the aid of PowerPoint, presented an overview of the district’s school safety.

    Areas covered in the presentation included:

    • Beginning of Year Procedures

    • Safety Planning

    • Work that has been completed (doors & hardware, internal communications)

    • Day-to-day procedures

    • Moving forward in district planning

    Following the presentation there was a Q&A with the Committee.


    Consent Agenda

    E. Smith-Lee asked for a motion to approve the following consent agenda items:

    1) Approve meeting minutes – Executive and Open Session Meeting minutes of July 10, 2013.

    2) Approve the appointment of Deborah Feldman, High School nurse.

    3) Approve the district’s Acceptable Use Policy as presented by John Marcus, Director of Technology.

    4) Approve the home schooling requests

    5) Approve the piano donation

    6) Approve Cottage Street School contest check ($10,000)

    7) Approve the district’s Technology Plan

    8) Approve Responsible Use Agreement K-12

    MOTION: (Salomons/Wiseman) Moved to approve consent agenda items #1 - 8 as submitted and read. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman


    Overview of SPS and DESE Initiatives (Our Collective Work)

    T. Farmer presented an overview of the district’s purpose and priorities for the year ahead.

    Areas covered in the presentation included:

    • Thirteen Strategic Plan initiatives

    • Four-six DESE initiatives

    • Existing conditions study for Heights and the High School

    • Continuing work on the Wellness, Bully Prevention & Intervention, Safety & Emergency Planning Committees

    • Creation of a business/finance website. Continuing work on on-line payment/registration, reviews of food Services, athletics and transportation

    • Elementary math pilot; implementation of math program at SMS

    • Task Force or Committee work on: professional development, RtI, multiculturalism, social competence, STEM, transitions, home-school communication; elementary foreign language, educator evaluation implementation.

    There was a discussion on MCAS and the future transition to PARCC

    The majority of the initiatives have budget implications. The School Committee will be directly involved in setting priorities.

    School Committee Priorities

    Following the presentation, there was a discussion with the Committee with respect to prioritization of the initiatives. Based on this evening’s discussion, Mr. Farmer will make recommendations at the September 11th meeting.

    Superintendent Evaluation Rubric & Self Assessment

    T. Farmer presented an overview of the Superintendent’s rubric. Overall, he rated himself as needs improvement to proficient.

    The four standards were highlighted as well as the relevant indicators within the standards:

    Standard 1 - Instructional Leadership - curriculum, instruction, assessment, evaluation, data-informed decision making

    Standard 2 – Management & Operations - environment, human resources management & development, scheduling & management information systems, law, ethics and policies

    Standard 3 – Family & Community Engagement - engagement, sharing responsibility, communication, family concerns

    Standard 4 –Professional Culture – commitments of high standards, cultural proficiency, continuous learning, shared vision, managing conflict

    Recommendations for Superintendent’s Goals

    Educator Evaluation is a top priority for S.C. members. There will be further discussion at the September 11th meeting.

    T. Farmer will provide a final rubric, which includes the suggested language changes, at the October 9th meeting.

    The Committee briefly discussed the Strategic Plan’s timelines. Mr. Farmer stated that the timelines were reasonable.

    Subcommittees and Town Committees

    E. Smith-Lee reviewed the proposed subcommittee assignments:

    BudgetE. Smith-Lee, J. Hitter, K. Currul-Dykeman

    PrioritiesJ. Hitter, L. Salomons,

    PolicyL. Salomons, V. Wiseman, M. Kaplan

    NegotiationsL. Salomons, E. Smith-Lee, J. Hitter

    Capital OutlayM. Kaplan, V. Wiseman

    Rec Advisory (town)K. Currul-Dykeman

    Audit (town)J. Hitter

    As there were no objections by the members, it was the consensus to vote approval of the subcommittee assignments at tonight’s meeting and not hold it over till the September 11th meeting.

    MOTION: (Salomons/Wiseman) Moved to approve the subcommittee and town committee assignments as read and submitted. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Other Business

    A draft of subcommittee meeting dates will be forwarded to S.C. members for their review.

    Reminder: the MASC Annual Conference will be held in November.

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and negotiations with non-union personnel with the intent not to return to Open Session.

    MOTION: (Salomons/Hitter) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and negotiations with non-union personnel with the intent not to return to Open Session.

    Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:40 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the August 28, 2013 meeting

    • copies of correspondence


    • copy of materials re: MIT project – Cottage Street School

    • enrollment info

    • copy of final budget memo

    • copy of PP presentation re: School Safety


    • minutes – Exec. & Open – 7/10/13

    • copy of SHS nurse’s resume

    • copy of names of home schooling requests

    • copy of info re: piano donation

    • copy of info re: Cottage contest

    • copy of AUP document

    • copy of Responsible Use Agreement (K-12)


    • copy of memo Five-Year Financial Plan Presentation

    • copy of Policies IA - IHBF


    • copy of SPS & DESE Initiatives

    • copy of School Committee Priorities

    • copy of Supt. Evaluation Rubric & Self-assessment

    • copy of subcommittee & town committee assignments


    • letter from DESE re: PARCC

    • legislative bulletin from MASC

    • ACT info

    • NAEYC info

    • copy of MA public schools survey of fees