• SC Minutes 09/11/2013



    School Committee Meeting

    Wednesday, September 11, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan (arrived at 8:47 p.m.), Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand

    Before convening the meeting, E. Smith-Lee asked for a moment of silence to remember the victims of September 11th.

    E. Smith-Lee called the Open Session meeting to order at 8:19 p.m.


    Open Forum

    There were no community members present for participation in Open Forum.


    Four pieces of correspondence were received:

    1)A letter from a part-time after school care program employee re: health benefits. Administration responded to the inquiry.

    2)A survey from North Reading re: bullying.

    3)A letter from a parent of a kindergarten student re: district’s tuition policy. Administration responded to the inquiry.

    4)A letter from Stop & Shop Supermarket re: A+ Rewards Program.

    Student Advisory Committee (NiiAfflah Barnor, Max Crooks, Tyler Pirrello, Venkatasai Reddivari and Arijit Roy-Chowdury)

    The student advisory committee updated the Committee on the recent happenings at SHS:

    • Cross-country jamboree will be held on 9/3

    • Hockomock League Captain’s Conference will be held on 9/19

    • Guidance Department will hold meetings in the library during eagle block re: applying for early decision

    • National Honor Car Wash (proceeds for charity) will be held on 9/15

    • Athletes clean up day (beautify SHS grounds) will be held on 9/21

    • Home-Coming is 9/28

    • Guidance Department is now on Twitter


    Consent Agenda

    1. Approve Meeting Minutes – Open & Executive Session (August 28th) – hold until 9/18

    2. Accept Financial Gift of A+ Rewards

    3. Approve SMS Trip to Washington, D.C. – June 10-13, 2014

    4. Approve SHS Quiz Team Trip to Yale University, October 12, 2013

    MOTION: (Hitter/Salomons) Moved to approve consent agenda items #2 - 4 as submitted and read. Yes vote: Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    Following the vote, L. Salomons stated that she would like to see the Washington, D.C. trip restructured. There is a great deal of travel time on the bus and its expense may prohibit students from participating.


    Finance Committee Benchmarking Project

    E. Smith-Lee presented a brief overview of the Finance Committee’s Benchmarking Project. The question to the School Committee is whether the Committee wants to provide feedback to the Finance Committee. (Should advocate for educational assessment metric from similar communities). Similar information is available on the DESE website. The Finance Committee has extended an invitation to the School Committee to attend a future meeting for further discussion on the project. After a brief discussion, it was the consensus of the Committee that the FC project is fine as a benchmark.

    Strategic Plan Sequence, Superintendent Update

    T. Farmer presented a Strategic Plan Sequence update for 2013-2014, which ties into the Superintendent’s Goals. Overall, progress is good. Six action items will be addressed this evening.

    • Focus on differentiated instruction

    • K-8 focus on RtI implementation

    • There is no need to form a task force for effective scheduling of specialist time

    • Unrealistic timeline for STEM Certificate Program. Will continue to examine STEM Learning Standards across disciplines

    • Social Competency Curriculum – too soon to provide training – shift of timeline

    • Expanded elementary foreign language program – move from 2014 to 2015

    Following the presentation, there was a Q&A with the Committee.

    Superintendent’s Goals (Draft)

    T. Farmer presented a brief overview of four SMART goals. Areas addressed this evening included:

    Educator Evaluation System (Professional Practice Goal)

    • Educator Evaluation System within each building

    • Support of Evaluators – collaborative thinking

    • Team meets monthly. T. Farmer will attend monthly meetings.

    Student Learning Goal

    • Complete I-Ready – examine whether it is the tool to proceed with in the future.

    • Pilot math program in all three elementary schools and monitor implementation of the 6-8 math program.

    • Work with principals on professional development – receive feedback from staff.

    Direct Connection to Strategic Plan

    • Home – school communication within Strategic Plan

    • Monitor task forces

    • Support administration team

    Work with District & Community Members

    • Focus on all of the goals, particularly working with PTSO groups

    • Twelve different task forces

    *Goals are not “completion oriented” – evaluated by “benchmarks”

    Following the presentation, there was a Q&A with the Committee. E. Smith-Lee asked members if they have a specific priority that is not reflected in the goals, please contact Mr. Farmer. There will be further discussion on the goals at the September 18th meeting.

    Superintendent Contract

    E. Smith-Lee explained that under the Open Meeting Law, the School Committee is authorized to discuss in Executive Session non-union personnel. Mr. Farmer’s contract would have been up on June 2014 and has been rolled over for another year. Mr. Farmer expressed his desire to end his professional career with the Sharon Public Schools and asked for a longer contract. The School Committee entered into a series of discussions on the long-term contract request. Traditional contract length is three years. With the current two years and the School Committee granting a four-year extension, Mr. Farmer would be under contract until June 30, 2019. If Mr. Farmer does not retire, the School Committee can renegotiate the contract. Compensation would be 2% for three years and the next three years would be negotiated at a later date. A formal vote on the Superintendent’s Contract will be an agenda item on September 18th.


    DESE Special Education Coordinated Program Review – Final Report

    T. Farmer, with the aid of PowerPoint, presented an overview of the final report of the SPED Coordinated Program Review. The draft report was received in May – final report was received in August. There were nine program components. There were only 7 areas out of 59 that were cited for follow-up. Sharon’s follow-up Corrective Action Plan will be submitted to the DESE by the end of September.

    Other Business

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining with the intent not to return to Open Session.

    MOTION: (Salomons/Kaplan) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining with the intent not to return to Open Session.

    Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 10:02 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the September 11, 2013 meeting

    • copies of correspondence


    • copy of materials re: MIT project – Cottage Street School

    • enrollment info

    • copy of final budget memo

    • copy of PP presentation re: School Safety


    • minutes – Exec. & Open – 8/28/13

    • copy of Stop & Shop A+ Gift Rewards

    • copy of names of field trip requests


    • materials re: Peer Town Benchmarking Study

    • copy of PowerPoint re: Strategic Plan Sequence

    • copy of MA Model System for Educator Evaluation


    • copy of DESE coordinated Program Review Draft Report Comments

    • copy of School Committee Priorities

    • copy of Supt. Evaluation Rubric & Self-assessment

    • copy of subcommittee & town committee assignments


    • letter from DESE re: PARCC

    • proposed subcommittee meeting dates