• SC Policy Sub Committee Minutes 09/17/2013


    Policy Meeting Minutes

    9/17/13

    In attendance: Laura Salomons, Marcy Kaplan, Veronica Wiseman

    1. Goals of Subcommittee:

    -Review and make recommendations re revisions to Sections H, I, J, K, and L.

    -Review and make recommendations for other policies that need to be revised due to changes in the law.

    -Discuss adding an appendix of relevant MGL to policy manual.

    1. An excellent policy should be:

    -clear

    -concise

    -accessible

    -correct

    -consistent

    -informative

    -valuable (ie add value)

    1. Inconsistencies of A policies online

    Laura explained that the most updated A policies are in the June 22, 2011 manual. Robin will update what is online to reflect the June 22, 2011 manual and then will go on to add already revised G policies.

    1. Status of Policies in Need of Revision/Approval

    Policy

    Recommendations

    Status

    AB, People & Their School District

    Delete incorrect legal ref (71:36A) and replace with correct ref 71:37.

    For Oct SC mtg

    ACE, Nondiscrimination on the Basis of Handicap

    Add to Legal Ref “as amended”

    For Oct SC mtg

    AD, Mission Statement

    Replace old mission statement with recently adopted mission statement

    The Sharon Public Schools is a dynamic and respectful learning community thatvaluesdiversity, fosters critical and creative thinking, challenges studentsto reach their academic potential, andprepares themto succeed in and contribute to a changing world.

    For Oct SC mtg

    ADDA, CORI Requirements & Procedures, ADDA E-1

    Revise to reflect changes in law, ie fingerprinting requirement.

    For spring Policy subctte mtg

    BEC, Executive Sessions

    Revise to reflect changes in law.

    For Oct Policy subctte mtg

    EB, Safety Program

    None – Marcy had concerns about whether or not there was language re emergency plans. There is.

    Keep as is.

    EBB, First Aid

    Revise per Nurses Recommendations

    Sent to nurses for review.

    For Oct Policy subctte mtg if ready

    GA, Personnel Policies Goals

    None – Marcy had concerns about whether or not is consistent with Ed Eval. Not relevant.

    Keep as is.

    GBEBC, Gifts to and Solicitations by Staff

    Revise to include changes to State Ethics Laws.

    For Oct SC mtg.

    GBK, Staff Complaints & Grievances

    Possibly delete – do we need or is all this outlined in STA contract?

    For Oct SC mtg

    GCBB, Employment of Principals

    Revise to include deadline – Change last line to state “This plan must be submitted annually by July 1st to the School Committee for review.”

    For Oct SC mtg

    GCRD, Tutoring for Pay

    Revise to further clarify and to add Mass Ethic Cssn reference.

    For Oct SC mtg

    HA, Negotiations Legal Status

    Revise to change title and incorporate relevant sections form other H policies.

    For Oct SC mtg

    HF, School Committee Negotiating Agents

    Delete, include any necessary info in HA.

    For Oct SC mtg

    HMA, Announcement of Agreement – Professional Staff

    Delete, include any necessary info in HA.

    For Oct SC mtg

    IA, Instructional Goals

    Delete

    For Oct SC mtg

    IB, Academic Freedom

    Delete

    For Oct SC mtg

    IC/ICA, School Year/ School Calendar

    Revise with minor non substantive changes.

    For Oct SC mtg

    ID, School Day

    No changes.

    For Oct SC mtg

    IGA, Curriculum Development

    Revise to clarify and to include elements of IGD.

    For Oct SC mtg

    IGD, Curriculum Adoption

    Delete, include any necessary info in IGA.

    For Oct SC mtg

    IHAM, Health Education

    Revise to clarify and simplify.

    Sent to health educators for review.

    For Oct Policy subctte mtg if ready

    IHAM – R, Health Education Exemption

    Revise to clarify. Add back to revised copy at end, this statement from old old policy “The Principal will inform the parent/guardian of disposition of the request within a reasonable number of school days of receipt of the request.”

    For Oct SC mtg

    IHAMA, Teaching About Drugs, Alcohol, And Tobacco

    Revise to simplify

    For Oct SC mtg

    IHAMB, Parental Notification Relative to Sex Education

    Revise to simplify, but add back last paragraph that was previously recommended for deletion.   And add Legal Ref 603 CMR 5.00.

    For Oct SC mtg

    IHBA, Special Instructional Programs & Accommodations

    Needs revising.

    Marcy will revise.

    For Oct Policy subctte mtg

    IHBAA, Guidelines for Observations by Parents/Guardians and/or Parents/Guardian Designees

    Needs conversation with Tim.

    Tim to review Marcy’s comment.

    IHBD, Compensatory Education (Title 1)

    No changes.

    For Oct SC mtg

    IHBEA, English Language Learners

    Revise to clarify.

    For Oct SC mtg

    IHBEB, Sheltered English Immersion

    Needs conversation with Tim. Is this correct?

    Tim

    IHBF, Home Health Education

    Needs conversation with Tim re posting of tutors and need to post in a timely manner and ensuing privacy ie Accounting Office shouldn’t see medical info. In 4th paragraph, eliminate 1st sentence.

    Tim

    IHBG, General Policy for Home Education

    Revise to simplify.   Get clarification of exact role of SC.

    Tim

    IHCA, Summer School

    Delete

    For Oct SC mtg

    IHBD, Adult Education Program

    Delete

    For Oct SC mtg

    IJ, Instructional Materials

    Revise to simplify and be consistent w/other policies, and to include parts of IJ-R.

    For Oct SC mtg

    IJ-R, Reconsideration of Instructional Materials

    Delete, but include any necessary info in IJ.

    For Oct SC mtg

    IJLA, Library Resources

    To Lib Coordinator

    IJLAA, School Libraries – Gifts

    Revise to change title and add cross ref.

    For Oct SC mtg.

    IJOA, Policy On Field Trips, Travel Study, Supplementary Trips

    & Community Education Trips

    Revise to simplify.

    For Oct SC mtg.

    IJOA – R, Student Travel Regulations

    Revise w/ minor clarification re legal ref.

    For Oct SC mtg.

    IJOB, Community Resource Persons/Speakers

    Revise to simplify.

    For Oct SC mtg.

    IJOC, School Volunteers

    Revise to simplify.

    For Oct SC mtg.

    IK, Academic Achievement

    Revise to clarify, including change of title to reflect what policy really is.

    For Oct SC mtg.

    IKB, Homework

    Revise to simplify.

    For Oct SC mtg.

    IKE, Promotion & Retention of Students

    Needs to be discussed 1 more time to be consistent w/J policies we discussed later in meeting.

    For Oct Policy subctte mtg

    IMA, Teaching Activities/Presentations

    Delete

    For Oct SC mtg

    IMB, Teaching About Controversial Issues/Controversial Speakers

    Revise to clarify, add Cross Ref, and add section re requests by student groups

    For Oct SC mtg

    IMBAA, Teaching About Religion

    Revise to simplify.

    For Oct SC mtg

    IMD, School Ceremonies and Observances

    Revise to simplify, and change title.

    For Oct SC mtg

    IME Performances for Students

    Revise to simplify, and change title.

    For Oct SC mtg

    JA, Student Policies Goals

    Delete

    For Oct SC mtg

    JB, Equal Educational Opportunities

    Delete as covered in AC

    For Oct SC mtg

    JBA, Student to Student Harassment

    Delete as same thing as ACAB

    For Oct SC mtg

    JC, Attendance Areas

    Revise to simplify, and change title.

    For Oct SC mtg

    JCA, Assignment of Students to School

    Revise to clarify and simplify.

    For Oct SC mtg

    JEB, Kindergarten: Entrance Age and Half Day

    No Changes

    For Oct SC mtg

    JF, School Admissions

    Revise to simplify.

    For Oct SC mtg

    JFA, Residency Policy/Procedures & E 1-3

    Tim

    JFAAA, New Resident Students

    Needs further discussion along with IKE

    For Oct Policy subctte mtg

    JFAB, New Resident Student Policy

    Revise to be correct.

    For Oct SC mtg.

    JFABA, Student Tuition for Temporary Residents

    Needs revisions

    Laura will do

    For Oct Policy subctte mtg

    JFABB, Exchange Students

    Revise to clarify and simplify.

    For Oct SC mtg.

    JFABD, Homeless Students:Enrollment Rights & Services

    Revise to simplify, update legal ref, and change title.

    For Oct SC mtg.

    JFBB, School Choice

    Revise to simplify and take out procedures which are not policies

    For Oct SC mtg

    JFC, Transfers and Withdrawals

    Revise to simplify and ensure parental notice.

    For Oct SC mtg.

    JFC-1 – JCFB

    Laura’s Section

    For Oct Policy subctte mtg

    JI – JJF (not JICFB)

    Veronica’s Section

    For Oct Policy subctte mtg

    JJG – JRD (not JLCD) (JLC should reflect Michael’s law)

    Marcy’s Section

    For Oct Policy subctte mtg

    KA – KCD

    Laura’s Section

    For Nov Policy subctte mtg

    KDB – KF

    Veronica’s Section, though Glenn B assists with KF and KF-E’s

    For Nov Policy subctte mtg

    KHA-KI, LB-LDA (not KHB)

    Marcy’s Section

    For Nov Policy subctte mtg

    Address possible issues with AC, ACA, ACAB, AC, ACH, BEDE-E, GBJ

    For Dec Policy subctte mtg.

    JJIF, Concussion Policy

    Bill Martin