• SC Minutes 09/18/2013


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, September 18, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman (arrived at 7:09)

    Also present: Tim Farmer, Glenn Brand, Lisa Lamore, Ken Wertz, representatives from the architectural firms of CGKV and SMMA, and a member of the press

    E. Smith-Lee called the Open Session meeting to order at 7:03 p.m.

    PUBLIC FEEDBACK

    Correspondence

    There was no correspondence to come before the Committee at this time.

    Student Advisory Committee (NiiAfflah Barnor and Tyler Pirrello)

    Recent happenings at SHS:

    • Underclassmen photos were taken

    • Hockomock Captain’s Conference is scheduled for Friday, September 19th

    • Athlete’s Clean-Up Day at SHS is scheduled for Saturday, September 21st

    • Ten Chinese Exchange students will arrive on October 1st

    • Home Coming is scheduled for September 28th

    • Fall sports are underway

    • Quiz Team will be competing at MIT on September 21st

    • Two SHS students have been chosen to participate in Congressman Kennedy’s Youth Cabinet. This will be a monthly meeting for all involved students.

    DECISION ITEMS

    Consent Agenda

    1. Approve Meeting Minutes – Open & Executive Session (August 28th)

    2. Superintendent’s Contract – separate vote

    3. Approve SHS Field Trip – YMCA Camp Hi Rock (9/27-29) Training for World Challenge India Trip - 2014

    T. Farmer asked that the Committee also approve a trip for the Cross Country Team to attend an Invitational Meet at Hudson N.H.

    E. Smith-Lee asked for a motion to approve consent agenda items: Open & Executive Session minutes from August 28, 2013, Field trips to YMCA Hi Rock and Alvirne High School in Hudson, New Hampshire. The vote on the Superintendent’s contract will be taken separately.

    MOTION: (Hitter/Salomons) Moved to approve consent agenda items as read and amended. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee,

    E. Smith-Lee asked for a motion to approve the Superintendent’s contract as outlined and discussed at the September 11, 2013 meeting. Members congratulated Mr. Farmer on his contract and they look forward to working with him over the next six years.

    MOTION: (Salomons/Hitter) Moved to approve the negotiated contract with Tim Farmer. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    T. Farmer thanked the members and said he appreciated their support.

    DISCUSSION ITEMS

    Student Advisory Committee’s Role

    E. Smith-Lee opened the discussion by presenting a brief overview of the state statute pertaining to student advisory committees and their role at meetings. It is a working relationship whereby the committee should benefit from the students’ perspective.

    There was a discussion with the students and committee regarding the student’s role and their participation at meetings. Students would benefit from receiving information that would help them in discussions in advance of the meeting. Knowing how busy student schedules are, subjects that involve student participation would be at the beginning of the meeting. It was the consensus of the Committee that a formal policy on student advisory committee roles would not be necessary. State statutes would be followed and implemented.

    SHS & Heights Existing Conditions Study Update

    G. Brand explained the current status of the two buildings. Over the years, both buildings have had additions. Both projects are different in scope. K. Wertz was thanked for his efforts in working on both projects.

    Ernie Vazquez, from CGKV Architects, with the aid of PowerPoint, presented an update on the Existing Conditions Study for Heights Elementary School. Completed reviews included: floor plans, ceilings, flooring, walls, finishes, doors, lockers, stairs, elevator, egress, millwork, whiteboards, accessibility and entrance. There was special focus on the drop-off/pick-up area, roof evaluation, electrical and technology, lack of emergency generator and building security. Drawings have been completed for floor plan and roof. Next steps will include review of the existing septic system and review of hazardous materials. The School Committee will be provided with a draft report, which will include an evaluation of existing conditions, future options, cost estimates and a five-year capital plan in October. The final report will be completed in November.

    Following the presentation, there was a Q&A with the Committee.

    Phil Poinelli and Philippe Genereux from SMMA Architects, presented an update on the Existing Conditions Study for Sharon High School. Areas included in the presentation:

    • review of space needs to serve current and future curriculum needs in conjunction with the MSBA guidelines

    • meetings with staff are ongoing – next staff meeting is scheduled for September 30th.

    • will be meeting with the PTSO and students for their perspective

    • will conduct a grounds assessment – administration will review

    • after all meetings have been completed, a draft report will be submitted, and will include future options

    • will conduct a curriculum analysis and how the curriculum converts into available space (done from the Master Schedule and Program of Studies)

    • space summary will be compared with the MSBA space guidelines

    • corridors in the old part of the building are only 7’ wide

    The next update will be presented at the end of October.

    Following the presentation, there was a Q&A with the Committee.

    Pond Street Property Adjacent to SHS

    E. Smith-Lee opened the discussion by asking members if they would be interested in pursuing the possible purchase of property adjacent to the high school. Members had a mixed response on whether to examine the possibility further. This will be an agenda item at a future meeting.

    ANNOUNCEMENTS & UPDATES

    Subcommittee Reports

    At their recent meeting, the policy subcommittee reviewed policies A, G, H and I. The completed policies will be presented at a future meeting for a vote. January is the target for completion of the policy review.

    SUPERINTENDENT’S ITEMS

    T. Farmer announced that Congressman Kennedy has established a Youth Cabinet. Two SHS students were selected to participate.

    Courtnay Malcolm has been selected as a recipient of the 2013 Yale Educator Award. Students entering the class of 2017 were asked to nominate outstanding educators who have impacted their lives. Brahm Gardner, former SHS student, nominated her.

    Sharon Public Schools is continuing its partnership with the YMCA-Foxboro.

    MCAS data was released today. Information will be sent home to parents within the next week. G. Brand will present an MCAS update at the October 9th meeting.

    Sharon Public Schools was chosen by the DESE to participate in a pilot PARCC Program. Students will be taking both on-line and paper version of the PARCC test.

    Twenty-four teachers have signed up to take an in-house graduate level course on Differentiated Instruction.

    Primary Source will be presenting a course for SHS staff on Global Understanding.

    Other Business

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining with the intent not to return to Open Session.

    MOTION: (Salomons/Kaplan) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining with the intent not to return to Open Session.

    Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 8:46 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the September 18, 2013 meeting

    DECISION

    • minutes – Exec. & Open – 8/28/13

    • copy of names of field trip requests

    DISCUSSION

    • copy of PowerPoint re: Heights Existing Conditions Study Update

    FYI

    • letter from DESE re: PARCC

    • proposed subcommittee meeting dates