• SC Policy Sub Committee Minutes 10/22/2013


    Policy Subcommittee Meeting

    10/22/13

    Meeting Minutes in Brown

    Green highlight indicates work for Marcy

    Blue highlight indicates work for Tim

    Purple highlight indicates work for Laura

    Pink highlight indicates work for Veronica

    Policy

    Recommendations

    Status

    AB, People & Their School District

    Delete incorrect legal ref (71:36A) and replace with correct ref 71:37.

    For Oct SC mtg

    ACE, Nondiscrimination on the Basis of Handicap

    Add to Legal Ref “as amended”

    For Oct SC mtg

    AD, Mission Statement

    Replace old mission statement with recently adopted mission statement.

    For Oct SC mtg

    ADDA, CORI Requirements & Procedures, ADDA E-1

    Revise to reflect changes in law, ie fingerprinting requirement.

    For spring Policy subctte mtg – Tim revises

    BEC, Executive Sessions

    Revise to reflect changes in law. Marcy presented a revised version to include language from Open Mtg law.

    For Nov 6 SC mtg.

    EB, Safety Program

    None – Marcy had concerns about whether or not there was language re emergency plans. There is.

    Keep as is.

    EBB, First Aid

    Revise per Nurses Recommendations

    Sent to nurses for review.

    GA, Personnel Policies Goals

    None – Marcy had concerns about whether or not is consistent with Ed Eval. Not relevant.

    Keep as is.

    GBEBC, Gifts to and Solicitations by Staff

    Revise to include changes to State Ethics Laws.

    For Oct SC mtg.

    GBK, Staff Complaints & Grievances

    Possibly delete – do we need or is all this outlined in STA contract?

    For Nov 19 SC mtg

    GCBB, Employment of Principals

    Revise to include deadline – Change last line to state “This plan must be submitted annually by July 1st to the School Committee for review.”

    For Nov 19 SC mtg

    GCRD, Tutoring for Pay

    Revise to further clarify and to add Mass Ethic Cssn reference.

    For Oct SC mtg

    HA, Negotiations Legal Status

    Revise to change title and incorporate relevant sections form other H policies.

    For Nov 6 SC mtg.

    HF, School Committee Negotiating Agents

    Delete, include any necessary info in HA.

    For Nov 6 SC mtg.

    HMA, Announcement of Agreement – Professional Staff

    Delete, include any necessary info in HA. We reviewed Tim’s comments and decided to add another sentence from HMA into newly revised HA re contract becoming school policy.

    For Nov 6 SC mtg.

    IA, Instructional Goals

    Reviewed Tim’s comments, and decided to maintain policy with minor revision to simplify.

    For Nov 6 SC mtg.

    IB, Academic Freedom

    Delete

    For Oct SC mtg

    IC/ICA, School Year/ School Calendar

    Revise with minor non substantive changes.

    For Oct SC mtg

    ID, School Day

    No changes

    For Oct SC mtg

    IGA, Curriculum Development

    Revise to clarify and to include elements of IGD. We reviewed Tim’s comments and included comments re Common Core like curriculum.

    For Nov 6 SC mtg.

    IGD, Curriculum Adoption

    Delete, include any necessary info in IGA.

    For Nov 6 SC mtg.

    IHAM, Health Education

    Revise to clarify and simplify.

    Sent to health educators for review.

    IHAM – R, Health Education Exemption

    Revise to clarify.

    For Oct SC mtg

    IHAMA, Teaching About Drugs, Alcohol, And Tobacco

    Revise to simplify

    For Oct SC mtg

    IHAMB, Parental Notification Relative to Sex Education

    Revise to simplify, but add back last paragraph that was previously recommended for deletion. And add Legal Ref 603 CMR 5.00.

    For Oct SC mtg

    IHBA, Special Instructional Programs & Accommodations

    Revise to provide more appropriate language. We discussed Marcy’s proposed revisions   mostly of language and not substance.

    Tim reviews

    IHBAA, Guidelines for Observations by Parents/Guardians and/or Parents/Guardian Designees

    Revised to simplify and include a sentence re exceptions to general guidelines in certain circumstances.

    For Nov 6 SC mtg.

    IHBD, Compensatory Education (Title 1)

    No changes.

    For Oct SC mtg

    IHBEA, English Language Learners

    Revise to clarify. We reviewed Tim’s comments, and revised slightly.

    .

    For Nov 6 SC mtg.

    IHBEB, Sheltered English Immersion

    For Nov Policy subctte mtg – Tim revises

    IHBF, Home Health Education

    We reviewed Tim’s and Marcy’s comments, and revised slightly to ensure privacy and timely posting.

    For Nov 6 SC mtg.

    IHBG, General Policy for Home Education

    Revise to simplify.   Added sentence about Superintendent recommending b/c home ed plan meets curriculum needs, etc.

    For Nov 6 SC mtg.

    IHCA, Summer School

    Delete

    For Oct SC mtg

    IHBD, Adult Education Program

    Delete

    For Oct SC mtg

    IJ, Instructional Materials

    Revise to simplify and be consistent w/other policies, and to include parts of IJ-R. We discussed guidelines for choosing instructional materials.

    For Nov 6 SC mtg.

    IJ-R, Reconsideration of Instructional Materials

    Delete, but include any necessary info in IJ.

    For Nov 6 SC mtg.

    IJLA, Library Resources

    Discussed Library Coordinator’s comments.

    For Nov 6 SC mtg.

    IJLAA, School Libraries – Gifts

    Revise to change title and add cross ref.

    For Oct SC mtg.

    IJOA, Policy On Field Trips, Travel Study, Supplementary Trips

    & Community Education Trips

    Revise to simplify.   Review Tim’s comments re grammatical confusion.

    For Nov 6 SC mtg.

    IJOA – R, Student Travel Regulations

    Revise w/ minor clarification re legal ref.

    For Oct SC mtg.

    IJOB, Community Resource Persons/Speakers

    Revise to simplify.

    For Oct SC mtg.

    IJOC, School Volunteers

    Revise to simplify.

    For Oct SC mtg.

    IK, Academic Achievement

    Revise to clarify, including change of title to reflect what policy really is.

    For Oct SC mtg.

    IKB, Homework

    Revise to simplify.

    For Oct SC mtg.

    IKE, Promotion & Retention of Students

    Revise to simplify. Discussed process and authority over promotion and retention of students.

    For Nov 6 SC mtg

    IMA, Teaching Activities/Presentations

    Delete

    For Oct 23 SC mtg

    IMB, Teaching About Controversial Issues/Controversial Speakers

    Revise to clarify, add Cross Ref, and add section re requests by student groups. Review Tim’s comments.

    For Nov 19 policy subcte mtg

    IMBAA, Teaching About Religion

    Revise to simplify. Review Tim’s comments.

    For Nov 19 policy subctte mtg

    IMD, School Ceremonies and Observances

    Revise to simplify, and change title.

    For Oct 23 SC mtg

    IME Performances for Students

    Revise to simplify, and change title.

    For Oct 23 SC mtg

    JA, Student Policies Goals

    Delete

    For Oct 23 SC mtg

    JB, Equal Educational Opportunities

    Revise per Tim’s reeommendations.

    For Nov 19 policy subcte mtg

    JBA, Student to Student Harassment

    Delete as same thing as ACAB

    For Oct 23 SC mtg

    JC, Attendance Areas

    Revise to simplify, and change title.

    For Oct 23 SC mtg

    JCA, Assignment of Students to School

    Revise to clarify and simplify. Review Tim’s comments.

    Under #4, Tim says “I would keep the section about not transporting children unless they can be accommodated, etc. Most of the time, if a student changes schools it is at the request of the parent(s) and not a school department action. If the school department requires the move to a new attendance area, I agree that we should bus. If we are accommodating a parental request to change schools, I would keep the existing language and only transport under the conditions already cited.”

    For Nov 19 policy subctte mtg

    JEB, Kindergarten: Entrance Age and Half Day

    No Changes

    For Oct 23 SC mtg

    JF, School Admissions

    Revise to simplify.

    For Oct 23 SC mtg

    JFA, Residency Policy/Procedures & E 1-3

    Tim reviews and revises

    JFAAA, New Resident Students

    Revise to simplify

    For Oct 23 SC mtg

    JFAB, Non Resident Student Policy

    Revise to be correct.

    For Nov 19 Policy subctte mtg

    JFABA, Student Tuition for Temporary Residents

    Review Laura’s revisions.

    For Nov 19 Policy subctte mtg

    JFABB, Exchange Students

    Revise to clarify and simplify.

    For Oct 23 SC mtg

    JFABD, Homeless Students:Enrollment Rights & Services

    Revise to simplify, update legal ref, and change title.

    For Oct 23 SC mtg

    JFBB, School Choice

    Revise to simplify and take out procedures which are not policies. Clarify w/subtte – don’t remember what we agreed to.

    For Nov 19 policy subctte mtg

    JFC, Transfers and Withdrawals

    Revise to simplify and ensure parental notice.

    For Oct 23 SC mtg

    JFC-1, Student Dropouts

    Revised to simplify.

    For Nov 6 SC mtg?

    JFCB, Students Who Move During The School Year

    Tim needs to review with Steve Kaplan for correctness.

    Steve Kaplan reviews

    JI, Student Rights And Responsibilities

    Revised to simplify.

    For Nov 6 SC mtg?

    JIB, Student Involvement In Decision-Making

    Revised to simplify, and added to title.

    For Nov 6 SC mtg?

    JIBA, Student Government

    No Change except added Cross Ref.

    For Nov 6 SC mtg?

    JICA, Student Dress Code

    Revised to simplify.

    For Nov 6 SC mtg?

    JICC, Student Conduct On School Buses

    Delete, included in EEA, Student Transportation Services.

    For Nov 6 SC mtg?

    JICE, Student Publications

    Revised with a few minor word changes.

    For Nov 6 SC mtg?

    JICF, Gang Activity/Secret Societies

    Revised with a few minor word changes.

    For Nov 6 SC mtg?

    JICFA, Prohibition Of Hazing

    Revised to include how students will be made aware of this policy.

    For Nov 6 SC mtg?

    JICFB, Anti-Bullying

    For Bullying Task Force to review

    Bullying Task Force reviews

    JICJ-JJF

    Veronica’s Section

    For Nov 19 subctte mtg

    JJG, Contests for Students

    Delete, these things are always building administrators discretion.

    For Nov 6 SC mtg?

    JJHA, Co-Curricular Transportation Policy

    No Change

    For Nov 6 SC mtg?

    JJHA-E-1/JJHA-E-2

    Tim reviews and revises

    JJIB, Interscholastic Athletics

    Revised to include more specifics, give to Bill Martin for review and comments.

    Bill Martin reviews

    JJIF, Concussion Policy

    Due for review.

    Bill Martin reviews

    JK, Student Discipline

    Revised to include reference to handbooks and IDEA law.

    Should be reviewed again in Sept 2014.

    JKA, Corporal Punishment

    No Change.

    For Nov 6 SC mtg?

    JKAA, Physical Restraint of Students

    Revised to include more specifics re training. Should be reviewed by Steve Kaplan.

    Steve Kaplan reviews

    JKD, Student Suspension Policy

    Revise to clarify. Perhaps should be reviewed by Harry in lieu of recent court case.

    Harry reviews? Review again in Sept 2014.

    JL-JRD

    Marcy’s section

    For nov 19 subctte

    KA, School/Community Relations Goals

    Revised to simplify.

    For Nov 6 SC mtg?

    KBBA, Non-Custodial Parents’ Rights

    Revised to simplify. Quoted law instead of summarizing it.

    For Nov 6 SC mtg?

    KBE, Relationships with Parent Organizations

    Revised to simplify. Added Children’s Center PTO as a recognized PTO.

    For Nov 6 SC mtg?

    KCB, Community Involvement in Decision Making

    Revised to simplify.

    For Nov 6 SC mtg?

    KCD, Public Gifts to the Schools

    Revised to simplify.

    For Nov 6 SC mtg?

    KDB – KF

    Veronica’s Section, though Glenn B assists with KF and KF-E’s

    For Dec Policy subctte mtg

    KHA-KI, LB-LDA (not KHB)

    Marcy’s Section

    For Dec Policy subctte mtg

    Address possible issues with AC, ACA, ACAB, AC, ACH, BEDE-E, GBJ

    For Jan Policy subctte mtg.

    SC ethics/Supt eval

    Add something like

    In order to avoid any conflict of interest, or appearance of any such conflict, the School Committee agrees that no member will base any rating or evaluative comment on the experience of his or her own child(ren) in the Sharon Public Schools, whether positive or negative.

    For spring Policy subctte mtg

    Fixes to Website

    DN

    Add link on line

    IJ….AUP, signature pages

    Make sure letters for each policy correct and that new signature pages are on line

    JLCD

    Add to Website