• SC Minutes 10/30/2013


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, October 30, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan, Laura Salomons, Emily Smith-Lee

    Absent: Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, and a member of the press

    E. Smith-Lee called the Open Session meeting to order at 7:03 p.m.

    PUBLIC FEEDBACK

    Correspondence

    There was no correspondence to come before the Committee at this time.

    Student Advisory Committee Representative

    Recent happenings at SHS:

    • Hall Decoration Day and Costume Contest – Oct. 31st

    • Dance scheduled for 11/1 has been postponed – new date to be announced

    • Deadline for senior early admission applications – November 1st

    • Chinese exchange students are settling in to life at SHS

    • New tv monitors are a great success

    • Successful tean speak-out was held on October 25th

    • Fall sports are winding down

    DECISION ITEMS

    Consent Agenda

    1. Approve Meeting Minutes – Open & Executive Session (October 9, 2013)

    2. Approve SHS Model UN Field Trip to MIT (Feb. 7-9, 2013)

    3. Approve Policies as presented and discussed on 10/9/13: AB-People & Their School District; ACE-Nondiscrimination on the Basis of Handicap; AD-Mission Statement; GBEBC-Gifts to and Solicitations by Staff; GCRD-Tutoring for Pay; IB-Academic Freedom; IC/ICA-School Year/School Calendar; IHAM-R-Health Education Exemption; ID-School Day; IHAMA-Teaching About Drugs, Alcohol and Tobacco; IHAMB-Parental Notification Relative to Sex Education; IHBD-Compensatory Education (Title 1); IHCA-Summer School; IHBD-Adult Education Program; IJLAA-School Libraries, Gifts; IJOA-R-Student Travel Regulations; IJOB-Community Resource Persons/Speakers; IJOC-School Volunteers; IK-Academic Achievement; IKB-Homework

    4. Approve SHS PTSO Grants

    E. Smith-Lee asked for a motion to approve consent agenda items 1-4 as presented.

    MOTION: (Salomons/Hitter) Moved to approve consent agenda items as read and submitted. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee

    DISCUSSION ITEMS

    Policies

    Policy Subcommittee recommendations for the following policies:

    IMA-Teaching Activities/Presentations – delete, aspirational

    IMD-School Ceremonies & Observances – revise to simplify, and change title

    IME-Performances for Students – Revise to simplify, and change title

    JA-Student Policies Goals – delete, aspirational

    JBA-Student to Student Harassment – delete – same thing as ACAB

    JC-Attendance Areas – revise to simplify

    JEB-Kindergarten: Entrance Age & Half-Day – no change (was voted on last year)

    JF-School Admissions – revise to simplify

    JFAB-New Resident Student Policy – revise to be correct

    JFABB-Exchange Students – revise to clarify and simplify

    JFABD-Homeless Students: Enrollment Rights & Services – revise to simplify, update legal ref and change title

    JFC-Transfers & Withdrawals – revise to simplify and ensure parental notice

    JFAA – was discussed at the last policy subcommittee meeting – will be on the November 6th S.C. agenda

    Following the presentation, there was a brief Q&A with the Committee.

    S.C. Budget Priorities

    T. Farmer and G. Brand presented highlights from a spreadsheet that outlined operating budget baseline planning for FY 2015. In ongoing budget planning, the School Committee will decide on whether they should focus on the strategic planning goals for other S.C. goals when formulating the budget. The rollover of salaries for next year will cost $848,643. Budget areas of discussion included: the elementary foreign language program, (The foreign language task force will make recommendations to the S.C. in December), enrollment and the budget implications, class size, and math & reading specialists and future technology requirements.

    Spring 2013 Parent Survey Results (DESE)

    T. Farmer presented background information from the Cohort 1 Spring 2013 Parent Survey Results. Information was provided on the following:

    District Parent Survey Summary Information (number of parent surveys received-survey response rate)

    District Survey Respondent Demographic Information (characteristic-overall-parents of students with disabilities-parents of students in general education)

    Percent of Parents Agreeing with 9 or More Survey Items Answered by All Parents by Demographic Characteristics (district-state cohort)

    Percent of Parents Agreeing with Survey Items Answered by All Parents (survey items answered by all parents-district-state cohort)

    Percent of All Parents (Disaggregated) Agreeing with Survey Items Answered by All Parents (survey items answered by all parents-district-state cohort)

    General Characteristics of students with Disabilities (characteristic-number-percent)

    Percent of Parents of Students with Disabilities Agreeing with Early Childhood and Elementary School Survey Items (EC & elementary survey items (district-state cohort)

    Percent of Parents of Students with Disabilities Agreeing with Middle & High School Survey Items (middle & high items-district-state cohort)

    Following the presentation, there was a Q&A with the Committee. Areas of discussion included:

    • parent/guardian participation in the survey

    • survey results being shared with the home/school task force

    • comparing current data with surveys that were conducted in the past

    • difficulty in judging response due to the small number of respondents (By DESE regulations, survey was sent out in May.)

    • value of data for quantitative discussions

    The survey, in its entirety, is on the school department’s website.

    School Assistants’ Contract

    T. Farmer presented an overview of the recently ratified school assistants’ contract, which is effective July 1, 2013 through June 30, 2015. The contract includes a .5 cola increase. As there were no questions/discussion on the contract, E. Smith-Lee polled the members asking if they would be comfortable voting on the contract at tonight’s meeting. It was the consensus of the Committee to vote approval of the contract. K. Currul-Dykeman asked for clarification on the criteria for granting employee benefits (health insurance, sick days, vacation and holidays).

    MOTION: (Hitter/Salomons) Moved to approve the School Assistants’ Contract effective July 1, 2013 through June 30, 2015 as presented and recommended by the Superintendent. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee

    ANNOUNCEMENTS & UPDATES

    Subcommittee Reports

    L. Salomons updated the Committee on the October 22nd policy subcommittee meeting.

    SUPERINTENDENT’S ITEMS

    T. Farmer will present at the November 6th meeting.

    Other Business

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and a pending grievance with the intent not to return to Open Session.

    MOTION: (Salomons/Hitter) Moved to adjourn Open Session and enter into Executive Session for the purpose of discussing collective bargaining and a pending grievance with the intent not to return to Open Session.

    Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee

    Open Session was adjourned at 8:00 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the October 30, 2013 meeting

    DECISION

    • minutes – Exec. & Open – 10/9/2013

    • copy of field trip request (SHS –MIT)

    • copy of policies as presented and discussed on 10/9/13

    • copy of PTSO grants

    DISCUSSION

    • copy of policies

    • copies of Policies: IMA, IMD, IME, JA, JBS, JC JEB, JF, JFAB, JFABB, JFABD, JFC

    • copy of spreadsheet re: budget information

    • copy of DESE 2013 Parent Survey Results

    • copy of School Assistants’ Contract

    FYI

    • email re: SHS Presidential Scholars

    • copy of DESE letter re: collaborative board meetings

    • copy SHS school Profile