• SC Minutes 11/20/2013



    School Committee Meeting

    Wednesday, November 20, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Jon Hitter, Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Absent: Katie Currul-Dykeman

    Also present: Tim Farmer, Glenn Brand, Susan Owen, Jackie Mann, Jose Libano, Bill Martin and a member of the press

    E. Smith-Lee called the Open Session meeting to order at 7:00 p.m. and asked for a motion to enter into Executive Session for the purpose of hearing a Level 3 grievance, litigation and collective bargaining with the intent to return to Open Session.

    MOTION: (Salomons/Hitter) Moved to enter into Executive Session for the purpose of hearing a Level 3 grievance, litigation and collective bargaining with the intent to return to Open Session. Yes vote: Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was reconvened at 8:08 p.m.



    There was one piece of correspondence from the Sharon Pop warner C Team Cheerleaders second place win in the Regional Cheer Competition. Mr. Farmer responded to the correspondence.

    Student Advisory Committee Representatives

    Recent happenings at SHS:

    • World Kindness Day was observed on November 13th.

    • Thanksgiving football game against OA is at 10:00 a.m.

    • Winter sports start Nov. 25th.

    • Varsity Sports Night is scheduled for Dec. 5th at 7:00 p.m.

    • Drama Dept. will perform Shrek the Musical. First performance is Nov. 21st at 7:00 p.m.

    • SHS TV production is having a workshop on life of selected staff members.

    • Model UN will participate in a Video Conference – Youth Talk – connection between the US and the Middle East.


    Consent Agenda

    1. Approve meeting minutes - Open & Executive Session (10/30/13 & 11/6/13)
    2. Approve Heights PTO Grants (4900 per grade & $1500 for school programming)
    3. Approve SHS Gift ($500 carved eagle)
    4. Approve Superintendent’s Recommendation for One School Street (to turn building over to the Town)
    5. Approve FY 2015 Capital Outlay Requests
    6. Approve Home Schooling Request
    7. Approve SMS over-night trip to Camp Burgess, Sandwich, MA
    8. Approve policies as presented and discussed on 11/6/13: BEC-Executive Sessions, HB-Negotiations Legal status, HF-School Committee Negotiating Agents, HMA-Announcement of Agreement-Professional Staff, IA-Instructional Goals, IHBAA-Guidelines for Observations by Parents/Guardians and/or Parents/Guardian Designees, IHBEA-English Language Learners, IHBF-Home Health Education; IHBG-General Policy for Home Education, IJ-Instructional Materials, IJ-R-Reconsideration of Instructional Materials, IJLA-Library Resources, IJOA-Policy on Field Trips, Travel Study, Supplementary Trips & Community Education Trips; IKE-Promotion & Retention of Students, JFC-Student Drop-outs
    9. IGA-Curriculum Development, IGD-Curriculum Adoption (will be voted on 12/11/13)

    E. Smith-Lee asked for a motion to approve consent agenda items 1-8.

    MOTION:(Kaplan/Solomons) Moved to approve consent agenda items 1 & 8 as read and submitted. Yes vote: Hitter, Kaplan, Salomons, Smith-Lee, Wiseman


    Fees for: Transportation, Kindergarten, Early Childhood, Athletics


    G. Brand and B. Martin presented an overview of the athletic department. Areas covered in the PowerPoint presentation included:

    • sports offerings (all grade levels for fall, winter and spring)

    • participation numbers (all grade levels for fall, winter and spring)

    • budget numbers for FY 2010 – FY 2013

    • budget challenges (transportation costs, contracted services costs, lack of reserve fund, increase in student athletes)

    • critical issues facing the athletic department (replacement of uniforms and equipment, infrastructure needs, lack of fundraising)

    • proposed program enhancements (new sport offerings-$8500, additional coaching positions-$3,000, additional clerical support-$17,680)

    • comparisons of surrounding communities in the Hockomock League-Davenport Division

    • athletic department budget forecast

    • program options and future considerations

    Following the presentation, there was a Q&A with the Committee. There will be further discussion on program options at a subsequent meeting.

    Transportation, Kindergarten, Early Childhood

    It is administration’s recommendation to maintain the current fees for FY 2014-2015. Approval of the fees will be a consent agenda item on Dec. 11th.  Contingencies in these accounts are being closely monitored.

    FY 2014 1st Quarter Report/End-of-Year FY 2013 Report

    S. Owen highlighted her November 10th memorandum re: FY 2014 Budget Review. Areas covered in the presentation included:

    • FY 2013 School Budget – budget was closed with a zero balance. There was a buy ahead of FY 2014 collaborative tuitions ($584,867); encumbered purchase orders ($160,056.97) will be paid as supplies and materials are received.  Savings from purchase orders will be returned to the Town.

    • FY 2014 – expenses are proceeding as projected. Adjustments will be made to salary encumbrances. Utility bills will continue to be closely monitored. Update on circuit breaker funding for FY 2012, FY 2013 and FY 2014 was presented.

    • Capital Outlay – Recommended funds from FY 2009 – FY 2014 in the amount of $62,831.26 be returned to the Town.

    • Grant Funds FY 2014 – to date the total is $1,338,506. Grant funding is used to employ approximately 18.10 staff members.

    • Revolving Accounts – Revolving account funding is used to cover salaries for approximately 58.60 staff whose jobs relate to the account from which they are paid. The Before/After School Care Program and Cafeteria Revolving Account are being closely monitored.

    E-Cigarettes – Policy Subcommittee Request

    J. Libano asked that due to increased popularity of e-cigarettes, the School Committee devise an e-cigarette policy. The policy subcommittee will develop a draft policy before the end of the school year for presentation to the full committee.

    L. Salomons presented the following policies that were discussed at the November 19th policy subcommittee meeting:

    JIB-Student Involvement in Decision-Makingrevised and title change

    JIBA-Student Governmentaddition of cross reference (JIB)

    JICC-Student Conduct on School Busesdelete (information included in EEA)

    JICE-Student Publicationsminor word changes

    JICF-Gang Activity/Secret Societiesminor word changes

    JICFA-Prohibition of Hazingrevise (specify how students know about the policy)

    JJG-Contests for Studentsdelete

    JJHA-Extra Curricular Transportation Policychange title from co-curricular to extra

    JJHA-E-1-Transport by Parent or Guardian and

    JJHA-E-2-Self-Transport by Licensed Studentno change

    JKA-Corporal Punishmentno change

    KBE-Relationships with Parent Organizationsrevised (substantive changes re: ECC)

    KCB-Community Involvement in Decision Makingrevised to simplify

    KCD-Public Gifts to the Schoolsrevised to simplify

    These policies will be on the consent agenda for School Committee approval on Dec. 11th.


    Subcommittee Reports


    L. Salomons gave an update of the November 19th Priorities Committee meeting. FY 2012 and FY 2013 operating budgets were reviewed and discussed. The focus of the discussion was on the stabilization funds. Priorities will be meeting in December.

    Capital Outlay

    Capital Outlay is meeting on November 21st.

    T. Farmer and E. Smith-Lee updated the Committee on their recent meeting with the Finance Committee (November 18th)


    T. Farmer received a letter of resignation from Morton Kaufman, who had been the School Department’s representative on the Sharon Girl Scout Board of Directors for the past 30 years. The Girl Scout by-laws require the school superintendent or his/her designee serve as a member of the Board of Directors. If a committee member is interested in serving on the Board, they were asked to let T. Farmer know. V. Wiseman volunteered to serve as the School Department’s representative.

    T. Farmer highlighted the November 7th memorandum from the DESE re: PARCC field test updates and an invitation to participate in conference calls on upcoming MCAS exemption decisions.

    T. Farmer clarified a recent article in the newspaper regarding School Departments being required to release teacher evaluation data. Only those districts that were participants in the Race-to-the-Top Initiative were required to release the data. This will impact Sharon during the 2014-2015 school year.

    Other Business

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session.

    MOTION: (Currul-Dykeman/Salomons Moved to adjourn Open Session. Yes vote: Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 10:33 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the November 20, 2013 meeting

    • copy of minutes (10/30 & 11/16)

    • copy of email re: Heights PTO Grants

    • copy of email re: SHS gift (carved eagle)

    • name of home schooling request

    • copy of SMS field trip request

    • copy of policies that were presented and discussed on 11/6/13

    • copy of report re: transportation kindergarten, early childhood & athletic fees

    • copy of PowerPoint presentation re: athletic dept.

    • copy of memo and back-up materials re: FY 2014 First Quarter and End-of-Year Report

    • copy of materials re: e-cigarettes


    • copy of DESE memo re: PARC field tests

    • copy of Community Education Newsletters

    • copy of SMS Wellness Newsletter

    Executive Session

    • copy of back-up materials re: Level 3 Grievance

    • copy of DLR settlement agreement

    • copy of MOA between STA and School Committee