• SC Minutes 12/11/2013


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, December 11, 2013

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Absent: Glenn Brand, Jon Hitter, Marcy Kaplan

    Also present: Tim Farmer, Lisa Lamore, Ken Wertz, and representatives from CGKV Architects, Inc.

    Open Session was convened at 7:05 p.m.

    PUBLIC FEEDBACK

    Open Forum

    There were no community members present for participation in Open Forum.

    Correspondence

    There was no correspondence to come before the Committee at this time.

    Student Advisory Committee Representatives

    Recent happenings at SHS:

    • SHS Drama Department’s Shrek the Musical was a great success

    • Progress reports were distributed last week

    • Chinese Exchange students have returned to China

    • Former Celtics player, Chris Herron, will be at SHS to discuss substance abuse

    • Winter Concert will be held on Dec. 17th at 7:00 p.m. in the SHS Auditorium

    • SHS chorus will be performing at the State House Community Center on Dec. 16th

    • “Mix-It-Up” day will be on Dec. 16th

    • Mr. SHS will be selected on Dec. 19th

    • Open Mic Night: Dec. 18th in the Library

    • Junior Parents’ Night to discuss college application process: Dec. 16th

    • Winter sports are underway

    • Fall sports award night was held last week

    DECISION ITEMS

    Consent Agenda

    1. Approve meeting minutes – Open & Executive Session (11/20/30)

    2. Approve Home Schooling Request

    3. Approve SHS Gift ($500 carved eagle)

    4. Approve SHS Field Trip to Reston, VA (5/23-25/14 – National Partnership for Academic Tournament)

    5. Policies: Note: Policies IGA-Curriculum Development & IGD-Curriculum Adoption that was scheduled for a separate vote will be held over until the Dec. 18th meeting. KCB-Community Involvement in Decision Making & KCD-Public Gifts will be a separate vote on Dec. 18th.

    Policies for approval as presented and discussed on November 11, 2013:

    JIB-Student Involvement in Decision-Making; JIBA-Student Government; JICC-Student Conduct on School Buses; JICE-Student Publications; JICF-Gang Activity/Secret Societies; JICFA-Prohibition of Hazing; JJG-Contests for Students; JJHA-Co-Curricular Transportation Policy; JJHA-E-1-Transport by Parent or Guardian/JJHA-E-2-Self-Transport by Licensed Student; JKA-Corporal Punishment; KBE-Relationships with Parent Organizations Approve Fees for Transportation, Kindergarten, Early Childhood (no increase)

    6. Approve SMS over-night trip to Camp Burgess, Sandwich, MA

    7. Approve SHS Field Trip to Rhode Island School of Design (1/7/14)

    8. Accept Donation for Sharon Chinese New Year Celebration Scholarship ($500)

    E. Smith-Lee asked for a motion to approve consent agenda items 1-9 as presented and discussed on 12/11/13.

    MOTION: (Solomons/Wiseman) Moved to approve consent agenda items 1 & 8 as presented on December 11, 2013. Yes vote: Currul-Dykeman, Salomons, Smith-Lee, Wiseman

    DISCUSSION ITEMS

    Heights Existing Conditions Study Presentation

    Representatives from CGKV Architects, Inc. presented an overview of the Existing Conditions Study for Heights Elementary School. Physical items reviewed included the following:

    Architectural ItemsScheduleProbable Cost

    Ceilings0-5 yrs.$44,220

    Flooring5-10 yrs.$73,937

    Walls0-5 yrs.$162,716

    Doors0-5 yrs.$153,750

    Kitchen5-10 yrs.$46,600

    Lockers0-5 yrs.$49,150

    Stairs0-5 yrs.$15,600

    Elevator0-5 yrs.$800

    Egress0-5 yrs.$36,000

    Millwork0-5 yrs.$7,000

    Display Boards0-5 yrs.$120,000

    Accessibility0-5 yrs.$114,700

    Entrance0-5 yrs.$332,500

    Roof0-3 yrs.$1,432,950

    Exterior Walls0-3 yrs.$16,000

    Windows0-3 yrs.$182,000

    Drop Off & Pick-Up (3 Options offered)

    Option #10-5 yrs.$150,000

    Option #20-5 yrs.$120,000

    Option #35-10 yrs.$400,000

    Other areas addressed in the presentation included: Structure, mechanical systems, electrical systems, plumbing, fire protection, technology, site and hazardous materials.

    Following the presentation, there was a Q&A with the Committee, which included what would be reimbursable through the MA School Building Authority. Reconfiguration of the entrance is a top priority.

    School Calendar/Holidays

    T. Farmer highlighted the materials presented to the members regarding holidays in school calendars. There are 11 traditional legal holidays (Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Patriots’ Day, Memorial Day, Independence Day). There will be a full discussion on the structure of the 2015-2016 calendar at a meeting in January.

    Policies

    L. Salomons presented the following policies that were discussed and edited at the last policy subcommittee meeting:

    GBK-Staff Complaints & Grievancesrevised language for nonaffiliated staff

    IHBA-Special Instructional Programs & Accommodationsadd legal references

    IHBEB-Sheltered English Immersionrevise to update

    IMB-Teaching about Controversial Issues/Controversial Speakers – following discussion, this policy was referred back to policy subcommittee for further discussion/clarification

    IMBAA-Teaching about Religionno changes

    JB-Equal Educational Opportunitiesrevise to simplify

    JCA-Assignment of Students to Schoolrevise to clarify & simplify

    JFAAA-New Resident Studentsrevise to be consistent with revised IKE

    JFAB-Non-Resident Student PolicyRevise to clarify & give Supt. discretion

    JFABA-Student Tuition for Temporary Residentsno change

    JFBB-School Choicerevise-take out procedures which are not policies

    JI-Student Rights & Responsibilitiesrevise to simplify

    JICA-Student Dress Coderevised to clarify

    JII-Student Complaints & Grievancesdelete but include relevant sections in JK-Discipline Policy

    JK-Student Disciplinerevise to include reference to handbooks and IDEA law & include relevant sections of JII

    KA-School/Community Relations Goalsfollowing discussion, delete “strive to”

    KBBA-Non-Custodial Parents’ Rightsrevise to simplify

    The above policies will be on the December 18th consent agenda.

    ANNOUNCEMENTS & UPDATES

    Subcommittee Reports

    Budget

    Budget Subcommittee will meet on December 18th at 6:00 p.m.

    Priorities

    Priorities Committee will meet on December 16th at 9:00 p.m. at the Town Hall.

    Capital Outlay

    Capital Outlay met November 21st. Presentations were made by the Library, Police and Fire. The tour will be in January.

    Policies

    Policies Subcommittee will meet on December 17th at 10:30 a.m.

    SUPERINTENDENT’S ITEMS

    Superintendent Items that were in the drop-box for Committee review:

    • CHARMS Collaborative 2013 Board Update

    • Information from the MA School Building Authority re: Statement of Interest information

    • Article from the Rennie Center re: Condition of Education in the Commonwealth

    • Reminder of the Sharon Education Foundation’s Annual Spelling Bee

    Other Business

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session for the discussion of potential real estate purchase with the intent not to return to Open Session.

    MOTION: (Salomons/Currul-Dykeman) Moved to adjourn Open Session. Yes vote: Currul-Dykeman, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:03 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the December 11, 2013 meeting

    • copy of minutes (11/20)

    • copy of information re: donation for Chinese New Year Scholarship

    • copy of email re: SHS gift (carved eagle)

    • name of home schooling request

    • copy of SHS field trip requests

    • copy of policies GBK-KBBA

    • copy of PowerPoint presentation as well as back-up documentation re: School Calendar/Holidays

    • copy of PowerPoint presentation re: athletic dept.

    • copy of memo re: CHARMS Collaborative December Board Update

    • copy of letter from MA School Building Authority re: Statement of Interest information

    • copy of article from Rennie Center

    • copy of notice re: SEF Annual Spelling Bee

    • FYI – student enrollment figures

    • FYI – copy of letter from DESE re: Charter Schools

    • FYI – copy of Cottage School Council Meeting Minutes

    • FYI – copy of Heights School Council Meeting Minutes

    • FYI – copy of East School Council Meeting Minutes

    • FYI – copy of newsletters for: Community Ed

    • FYI – copy of SMS December Wellness Newsletter