• SC Policy Sub Committee Minutes 12/17/2013


    Policy Subcommittee Meeting

    12/17/13

    Meeting minutes in purple

    Policy

    Recommendations

    Status

    AB, People & Their School District

    Delete incorrect legal ref (71:36A) and replace with correct ref 71:37.

    For Oct SC mtg

    ACE, Nondiscrimination on the Basis of Handicap

    Add to Legal Ref “as amended”

    For Oct SC mtg

    AD, Mission Statement

    Replace old mission statement with recently adopted mission statement.

    For Oct SC mtg

    ADDA, CORI Requirements & Procedures, ADDA E-1

    Revise to reflect changes in law, ie fingerprinting requirement.

    For spring Policy subctte mtg – Tim revises

    BEC, Executive Sessions

    Revise to reflect changes in law. Marcy presented a revised version to include language from Open Mtg law.

    For Nov 6 SC mtg.

    EB, Safety Program

    None – Marcy had concerns about whether or not there was language re emergency plans. There is.

    Keep as is.

    EBB, First Aid

    Revise per Nurses Recommendations, to clarify.

    Please send back to nurses to see I they are ok with us adding section in red.

    GA, Personnel Policies Goals

    None – Marcy had concerns about whether or not is consistent with Ed Eval. Not relevant.

    Keep as is.

    GBEBC, Gifts to and Solicitations by Staff

    Revise to include changes to State Ethics Laws.

    For Oct SC mtg.

    GBK, Staff Complaints & Grievances

    Possibly delete – do we need or is all this outlined in STA contract? We need to keep b/c not all staff are covered by collective bargaining. But revise by changing title to reflect what staff are covered by policy.

    For Dec SC mtg.

    GCBB, Employment of Principals

    Possible revise to include deadline – Change last line to state “This plan must be submitted annually by July 1st to the School Committee for review.” We decided to let policy stay as is to give principals a little leeway on making deadlines.

    No action needed.

    GCRD, Tutoring for Pay

    Revise to further clarify and to add Mass Ethic Cssn reference.

    For Oct SC mtg

    HA, Negotiations Legal Status

    Revise to change title and incorporate relevant sections form other H policies.

    For Nov 6 SC mtg.

    HF, School Committee Negotiating Agents

    Delete, include any necessary info in HA.

    For Nov 6 SC mtg.

    HMA, Announcement of Agreement – Professional Staff

    Delete, include any necessary info in HA. We reviewed Tim’s comments and decided to add another sentence from HMA into newly revised HA re contract becoming school policy.

    For Nov 6 SC mtg.

    IA, Instructional Goals

    Reviewed Tim’s comments, and decided to maintain policy with minor revision to simplify.

    For Nov 6 SC mtg.

    IB, Academic Freedom

    Delete

    For Oct SC mtg

    IC/ICA, School Year/ School Calendar

    Revise with minor non substantive changes.

    For Oct SC mtg

    ID, School Day

    No changes

    For Oct SC mtg

    IGA, Curriculum Development

    Revise to clarify and to include elements of IGD. We reviewed Tim’s comments and included comments re Common Core like curriculum.

    For Nov 6 SC mtg.

    IGD, Curriculum Adoption

    Delete, include any necessary info in IGA.

    For Nov 6 SC mtg.

    IHAM, Health Education

    Revise to clarify and simplify.

    Sent to health educators for review.

    IHAM – R, Health Education Exemption

    Revise to clarify.

    For Oct SC mtg

    IHAMA, Teaching About Drugs, Alcohol, And Tobacco

    Revise to simplify

    For Oct SC mtg

    IHAMB, Parental Notification Relative to Sex Education

    Revise to simplify, but add back last paragraph that was previously recommended for deletion. And add Legal Ref 603 CMR 5.00.

    For Oct SC mtg

    IHBA, Special Instructional Programs & Accommodations

    Revise to include more appropriate language.

    For Dec SC mtg.

    IHBAA, Guidelines for Observations by Parents/Guardians and/or Parents/Guardian Designees

    Revised to simplify and include a sentence re exceptions to general guidelines in certain circumstances. Steve reviewed   and made 1 word change – from sped liaison to coordinator.

    For Nov 6 SC mtg.

    IHBD, Compensatory Education (Title 1)

    No changes.

    For Oct SC mtg

    IHBEA, English Language Learners

    Revise to clarify. We reviewed Tim’s comments, and revised slightly.

    .

    For Nov 6 SC mtg.

    IHBEB, Sheltered English Immersion

    Revise to update.

    For Dec mtg.

    IHBF, Home Health Education

    We reviewed Tim’s and Marcy’s comments, and revised slightly to ensure privacy and timely posting.

    For Nov 6 SC mtg.

    IHBG, General Policy for Home Education

    Revise to simplify.   Added sentence about Superintendent recommending b/c home ed plan meets curriculum needs, etc.

    For Nov 6 SC mtg.

    IHCA, Summer School

    Delete

    For Oct SC mtg

    IHBD, Adult Education Program

    Delete

    For Oct SC mtg

    IJ, Instructional Materials

    Revise to simplify and be consistent w/other policies, and to include parts of IJ-R. We discussed guidelines for choosing instructional materials.

    For Nov 6 SC mtg.

    IJ-R, Reconsideration of Instructional Materials

    Delete, but include any necessary info in IJ.

    For Nov 6 SC mtg.

    IJLA, Library Resources

    Discussed Library Coordinator’s comments.

    For Nov 6 SC mtg.

    IJLAA, School Libraries – Gifts

    Revise to change title and add cross ref.

    For Oct SC mtg.

    IJOA, Policy On Field Trips, Travel Study, Supplementary Trips

    & Community Education Trips

    Revise to simplify.   Review Tim’s comments re grammatical confusion.

    For Nov 6 SC mtg.

    IJOA – R, Student Travel Regulations

    Revise w/ minor clarification re legal ref.

    For Oct SC mtg.

    IJOB, Community Resource Persons/Speakers

    Revise to simplify.

    For Oct SC mtg.

    IJOC, School Volunteers

    Revise to simplify.

    For Oct SC mtg.

    IK, Academic Achievement

    Revise to clarify, including change of title to reflect what policy really is.

    For Oct SC mtg.

    IKB, Homework

    Revise to simplify.

    For Oct SC mtg.

    IKE, Promotion & Retention of Students

    Revise to simplify. Discussed process and authority over promotion and retention of students.

    For Nov 6 SC mtg

    IMA, Teaching Activities/Presentations

    Delete

    For Oct 23 SC mtg

    IMB, Teaching About Controversial Issues/Controversial Speakers

    Policy subctte decided to keep word controversial in policy but to take out sections re distribution of literature by students and address in JICE.

    For Jan 16 Policy Subctte mtg

    IMBAA, Teaching About Religion

    No change.

    For Dec SC mtg.

    IMD, School Ceremonies and Observances

    Revise to simplify, and change title.

    For Oct 23 SC mtg

    IME Performances for Students

    Revise to simplify, and change title.

    For Oct 23 SC mtg

    JA, Student Policies Goals

    Delete

    For Oct 23 SC mtg

    JB, Equal Educational Opportunities

    Revise to simplify.

    For Dec SC mtg.

    JBA, Student to Student Harassment

    Delete as same thing as ACAB

    For Oct 23 SC mtg

    JC, Attendance Areas

    Revise to simplify, and change title.

    For Oct 23 SC mtg

    JCA, Assignment of Students to School

    Revise to clarify and simplify. Discussed transportation issue.

    For Dec SC mtg.

    JEB, Kindergarten: Entrance Age and Half Day

    No Changes

    For Oct 23 SC mtg

    JF, School Admissions

    Revise to simplify.

    For Oct 23 SC mtg

    JFA, Residency Policy/Procedures & E 1-3

    Tim

    JFAAA, New Resident Students

    Revised to be consistent with revised IKE.

    For Dec SC mtg

    JFAB, Non Resident Student Policy

    Revise to clarify and give Supt discretion to make exceptions.

    For Dec SC mtg

    JFABA, Student Tuition for Temporary Residents

    Discussed enforceability of policy. Decided to make no revisions.

    For Dec SC mtg

    JFABB, Exchange Students

    Revise to clarify and simplify.

    For Oct 23 SC mtg

    JFABD, Homeless Students:Enrollment Rights & Services

    Revise to simplify, update legal ref, and change title.

    For Oct 23 SC mtg

    JFBB, School Choice

    Revise to simplify and take out procedures which are not policies.

    For Dec SC mtg.

    JFC, Transfers and Withdrawals

    Revise to simplify and ensure parental notice.

    For Oct 23 SC mtg

    JFC-1, Student Dropouts

    Revised to simplify.

    For Nov 6 SC mtg

    JFCB, Students Who Move During The School Year

    Under review with Steve.

    JI, Student Rights And Responsibilities

    Revised to simplify. Discussed some wording, guidelines vs regulations.

    For Dec SC mtg.

    JIB, Student Involvement In Decision-Making

    Revised to simplify, and added to title.

    For Nov 20 SC mtg

    JIBA, Student Government

    No Change except added Cross Ref.

    For Nov 20 SC mtg

    JICA, Student Dress Code

    Revised to simplify. Discussed some wording, guidelines vs requirements.

    For Dec SC mtg

    JICC, Student Conduct On School Buses

    Delete, included in EEA, Student Transportation Services.

    For Nov 20 SC mtg

    JICE, Student Publications

    Revised with a few minor word changes.

    For Nov 20 SC mtg

    JICF, Gang Activity/Secret Societies

    Revised with a few minor word changes.

    For Nov 20 SC mtg

    JICFA, Prohibition Of Hazing

    Revised to include how students will be made aware of this policy.

    For Nov 20 SC mtg

    JICFB, Anti-Bullying

    For Bullying Task Force to review

    Bullying Task Force to review

    JICJ, Electronic Devices

    Revise to update, and minor grammatical updates.

    JIE,Pregnant Students

    Change title, delete judgmental section and update to include new fathers.

    JIH, Interrogations and Searches

    Minor revisions, but included ability to search personal property.

    Give to Officer Hocking for review.

    JII, Student Complaints And Grievances

    Delete but include relevant sections in JK, Discipline policy.

    For Dec SC mtg.

    JJ, Co-Curricular Activities

    Revise to change title to Extra curricular, keep focus on student activities, and make other minor changes.

    JJA, Student Organizations

    Revise with minor changes

    JJB, Student Social Events

    Revise to simplify.

    JJC, Student Performances

    Recommend no change

    JJE, Student Fundraising Activities

    Revise with minor changes

    JJF, Student Activity Accounts

    Delete, already exists in DIBA.

    JJG, Contests for Students

    Delete, these things are always building administrators discretion.

    For Nov 6 SC mtg

    JJHA, Co-Curricular Transportation Policy

    No Change

    For Nov 20 SC mtg

    JJHA-E-1/JJHA-E-2

    No Change

    For Nov 20 SC mtg

    JJIB, Interscholastic Athletics

    Revised to include more specifics of what’s required of athletes and their parents.

    Please send clean copy to Martin one more time to make sure we do these things.

    JJIF, Concussion Policy

    Due for review.

    Bill Martin reviews

    JK, Student Discipline

    Revised to include reference to handbooks and IDEA law,

    and to include relevant sections of JII.

    For Dec SC mtg.

    Review again when new law goes intoeffect in July 2014: Chapter 222 of the Acts of 2012

    JKA, Corporal Punishment

    No Change.

    For Nov 20 SC mtg

    JKAA, Physical Restraint of Students

    Revise to include more specifics re training and regulations.

    Please send to Nuttall to review our minor revisions to his revisions.

    JKD, Student Suspension Policy

    Revise to clarify and update in lieu of recent court case.

    JL, Student Welfare

    Just add a legal reference.

    JLA, Student Insurance Program

    Delete, not necessary.

    JLC, Student Health Services and Requirements

    Revise to make grammatically correct. Add cross references. Make it so school employees cannot in any circumstance transport sick students.

    JLCA, Physical Examinations of Students

    Revise to clarify and add requirements re BMI. Add legal references

    Marcy asks are we meeting requirements of this policy.

    JLCB, Immunizations of Students

    Add legal references

    JLCC, Communicable Diseases

    Minor revisions. Add legal and cross references.

    JLD, Guidance Program

    Add MASC policy on Guidance Program with some revisions.

    Send to Bob Pomer for review.

    JLCDA, Condom Policy

    Minor revisions.

    JLCDA -E Sample Parent Letter

    Delete, not necessary. I don’t even see in manual.

    JLCDA, Policy for Students Requiring Medication on Field Trips

    This was not in table of contents but was within text of manual.   Delete as covered by JLCD, Administering Medication. Wrong letters too.

    JQ, Students Fees, Fines and Charges

    Minor revisions, state that we can’t charge for a required material even if it becomes property of student.

    JRA, Student Records

    Update legal references.

    JRA-R, Student Records

    Delete

    JRD, Student Photographs

    Delete

    KA, School/Community Relations Goals

    Revised to simplify. Discussed adding back language that we had previously deleted.

    For Dec SC mtg.

    KBBA, Non-Custodial Parents’ Rights

    Revised to simplify. Quoted law instead of summarizing it.

    Discussed keeping an easier to understand format instead of quoting law.

    For Dec SC mtg.

    KBE, Relationships with Parent Organizations

    Revised to simplify. Added Children’s Center PTO as a recognized PTO.

    For Nov 20 SC mtg

    KCB, Community Involvement in Decision Making

    Revised to simplify.

    For Nov 20 SC mtg

    KCD, Public Gifts to the Schools

    Revised to simplify.

    For Nov 20 SC mtg

    KDB, Public’s Right to Know

    Revise to update and add legal references.

    KDD, News Media Relations/News Releases

    Revise to clarify

    KE, Public Complaints

    Minor revisions.

    KF, Community Use of School Facilities

    Revise to incorporate rates and so as not to allow alcoholic beverages on school property.

    KF-E-1, Reservation Request Form

    Get from Glenn

    KF-E-2, Request Form For Fee Structure And Cost Planning

    Include in KF

    KF-E-3, Indemnification Agreement And Covenant

    Get from Glenn

    KHA, Non-Student Based Fundraising Activities

    Marcy revises

    For Jan 16 policy subctte mtg.

    KHB, Advertising in the Schools

    Marcy revises

    For Jan 16 policy subctte mtg.

    KI, Visitors to the Schools

    Marcy revises

    For Jan 16 policy subctte mtg.

    KIB, Guidelines For Observations By Parents/Guardians And/Or Parent/Guardian Designees

    Marcy revises

    For Jan 16 policy subctte mtg.

    LB, Relations With Other Schools And School Districts

    Marcy revises

    For Jan 16 policy subctte mtg.

    LBC, Relations With Nonpublic Schools

    Marcy revises

    For Jan 16 policy subctte mtg.

    LDA, Student Teaching and Internships

    Marcy revises

    For Jan 16 policy subctte mtg.

    E Cigarette

    For Feb policy subctte

    Address possible issues with AC, ACA, ACAB, AC, ACH, BEDE-E, GBJ

    For Feb Policy subctte mtg.

    SC ethics/Supt eval

    Add something like

    In order to avoid any conflict of interest, or appearance of any such conflict, the School Committee agrees that no member will base any rating or evaluative comment on the experience of his or her own child(ren) in the Sharon Public Schools, whether positive or negative.

    For spring Policy subctte mtg

    BGC Policy Revision & Review

    Insert something that says when staff, phone numbers, addresses, names of tools used or referred etc are named in policy changes ..non substantive changes to policy can be   made without a SC discussion or vote, but maybe say SC has to be notified.

    For Feb Policy subctte mtg.

    Check policy cross ref to make sure they still exist

    Fixes to Website

    DN

    Add link on line

    IJ….AUP, signature pages

    Make sure letters for each policy correct and that new signature pages are on line

    JLCD

    Add to Website