• SC Minutes 03/26/2014


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, March 26, 2014

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter (arrived at 7:40 p.m.), Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, Steven Kaplan, Cheryl Fisher, Amy Steinberg, Marcy Kaplan, Kim Cattan, Linda Callan

    Open Session was convened at 7:01 p.m.

    MOTION: (Kaplan/Currul-Dykeman) Moved to adjourn Open Session and enter into Executive Session for discussion of negotiation and/or renewal or nonrenewal of contracts with non-union personnel, and for legal matters with the intent to return to Open Session. Yes vote: Currul-Dykeman, Hitter, Kaplan, Smith-Lee. No vote: Salomons, Wiseman

    Prior to the vote, L. Salomons stated that she did not see the need to enter into Executive Session. She had been in contact with the Attorney General’s Office, who informed her that Executive Session discussions do not prevent someone from filing a complaint and could find the School Committee in violation. The AG’s Office suggested that a more appropriate approach would be to enter into Executive Session for the discussion of an employee’s reputation and the staff member should be notified. In addition, the reasons for entering into Executive Session should have to do with collective bargaining issues. This case does not involve collective bargaining. She believes that discussion of the contract should be during Open Session.

    E. Smith-Lee said that there could be an amendment to the original motion or another more specific motion. J. Hitter made the following motion:

    MOTION: (Hitter/Kaplan) Move to enter into Executive Session to discuss terms, length and compensation of the agreements the Superintendent has created for the Business Manager, Truant Officer and Director of Student Services. Yes vote: Currul-Dykeman, Hitter, Kaplan, Smith-Lee. No vote: Salomons, Wiseman

    Open Session was reconvened at 8:04 p.m.

    PUBLIC FEEDBACK

    Correspondence

    Four pieces of correspondence were received: 3 letters from Heights parents re: grade 3 class size; one letter from a music staff member re: invitation to observe her classes. T. Farmer responded to the correspondence from the staff member.

    Student Advisory Committee

    Due to the length of Executive Session, the Student Advisory representatives were not present for Open Session.

    DECISION ITEMS

    Consent Agenda

    Consent agenda items:

    1-Approve Open Session 3-12-14 minutes

    2-Approval of Side Letter of Agreement re: SHS Female Frisbee Team Coach’s Stipend

    3-Approve Policies: ACA-Nondiscrimination on the Basis of Sex, ACAB-Sexual Harassment, JFCB-Students Who Move During the School Year, JJE-Student Fundraising Activities, JRA-R-Student Records, KHA-Non-Student Based Fundraising Activities, KHB-Advertising in the Schools, KI-Visitors to the Schools, KIB-Guidelines for Observations by Parents/Guardians and/or Parent/Guardian Designees, LB-Relations with Nonpublic Schools, LBC-Relations with Nonpublic Schools, LDA-Student Teaching Internships

    4-Approve Revolving Fund Fees (hold for April 9, 2014 vote)

    G. Brand presented a spreadsheet with the fees. The S.C. will adhere to past practice – presentation of fees this evening and vote at the April 9th meeting.

    Separate vote:

    Approve Contract for Truant Officer

    Approve Contract for Business Manager

    Approve Contract for Director of Student Services (hold until 4/9/14 meeting)

    E. Smith-Lee asked for a motion to approve consent agenda items 1, 2, and 3 as presented.

    MOTION: (Salomons/Hitter) Moved to approve consent agenda items 1, 2, and 3 as presented. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    Separate vote:

    Approval of the Truant Officer - There being no discussion on the contract terms for the Truant Officer, E. Smith-Lee asked for a motion.

    MOTION: (Hitter/Wiseman) Moved to approve the Truant Officer’s contract as outlined and presented by Superintendent Farmer. Yes vote: Currul-Dykeman, Hitter, Kaplan, Smith-Lee, Wiseman. No vote: Salomons. L. Salomons stated she voted no to the contract as she believes that the SRO should be performing these duties.

    Approval of the Business Manager - There being no discussion on the contract terms for the Business Manager, E. Smith-Lee asked for a motion

    MOTION: (Hitter/Salomons) Moved to approve the Business Manager’s contract as outlined and presented by Superintendent Farmer. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Tabling Vote for Director of Student Services

    E. Smith-Lee stated that the terms of the contract requires further discussion. A vote is scheduled for the April 9th meeting.

    DISCUSSION ITEMS

    SHS Existing Conditions Studies (SHS & Heights) Next Steps

    T. Farmer explained that the conversation this evening is to simply discuss next steps.

    G. Brand, with the aid of PowerPoint, presented the school department’s recommendations for next steps:

    • Overview – The studies focused on Heights and the High School. However, there are other needs system-wide that should be considered.

    • Statement of Interest (SOI) – Heights project has potential as an Accelerated Repair Project for the roof and possibly the windows. The High School project has potential as a Core Project. In order to submit an SOI to the MSBA, a vote by School Committee and Board of Selectmen is required. The Standing Building Committee would become involved if a project exceeds $500,000.

    • Public Awareness – Public awareness and support would be necessary for any future project. A means of informing stakeholders would be through PTSO meetings, School Councils, scheduled meetings with town committees and leaders and a presentation at Town Meeting, etc.

    • Next Steps – May-August (district-wide capital planning, community awareness re: existing conditions studies)

    September-October (finalize capital list, which would include a request for design funds for Heights project, determine status of SOI for Heights and seek approval, continue with community awareness efforts). Design funds are approximately one million dollars.

    February 2015 – submit SOI for Heights roof

    Following the presentation, there was a Q&A with the Committee. The Town Treasurer provided late today an overview of the town’s debt schedule, which will be placed in the drop-box for Committee review.

    School Calendar & Holidays

    T. Farmer opened discussion on the proposed calendar for 2015-2016 school year. He would like the School Committee to give him definitive direction possibly through a community survey. There are certain legal holidays that must be observed. There is a contractual commitment with the STA that the school year cannot extend beyond June 30th. The school year can start before Labor Day with STA approval. Sample calendars are submitted to STA for a vote.

    For the 2015-2016 school year:

    • 194 available days for school

    • 180 are student days

    • 11 holidays

    • leaves only 2-3 days available for scheduled no school days. (i.e. Wednesday before Thanksgiving, etc.)

    A cross-section survey of teachers, administration and the entire community would be beneficial as the 2015-2016 calendar is developed. T. Farmer will develop a draft survey. Target date for distribution of the survey is mid-September. School Committee will review the survey prior to its distribution.

    ANNOUNCEMENTS & UPDATES

    None at this time

    SUPERINTENDENT’S ITEMS

    • Congratulations go out to a SHS grade 10 student who won a “Best in Show” conservation poster contest. There were over 13,000 entries.

    • Congratulations go out to a SMS grade 8 student who won a Gold Key at the state level and a Silver Key at the national level for her sculpture entitled “Tumble Straight”. Over 225,000 works of art were submitted. Only one percent are recognized at the national level.

    • Teacher of the Year, Kathy Turner, has been elected to the Board of Directors of the MA Foreign Language Association.

    • SHS Librarian, Cathy Collins, has returned from Morocco, which was sponsored by the US State Department. The purpose: to create Capstone Project goals.

    • Many SPS teachers attended a well-received workshop on Global Awareness sponsored by Primary Source.

    • SPS staff attended a STEM Symposium presented by the Museum of Science.

    • Retirement announcement: Bev Jacobs, Heights Secretary

    • Resignation: Marcy Beckerman, SMS SPED Coordinator, who has accepted an administrative position in Needham.

    • League of Women Voters will be holding a forum on town construction on April 22nd.

    • Timeline for Superintendent Evaluation was reviewed. T. Farmer will share indicators with the S.C. at the April 9th meeting. Individual feedback should be provided prior to April 30th. T. Farmer will post artifacts in the drop-box by April 9th. Members can meet with Mr. Farmer one-on-one to discuss feedback.

    • Town elections – May 20th.

    Other Business

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session to discuss a legal issue with the intent not to return to Open Session.

    MOTION: (Hitter/Kaplan) Moved to adjourn Open Session and enter into Executive Session to discuss legal issues with the intent not to return to Open Session. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:35 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the March 26, 2014 meeting

    • copies of correspondence

    • copy of 3/12/14 Open Session minutes

    • copy of side letter of agreement

    • copy of PowerPoint presentation re: Building Planning

    • School Calendar information

    • policy information

    • copy of job descriptions

    • copy of administrative contracts

    • copy of East Elementary Schools Blue Ribbon application

    • copy of Heights Elementary School Council meeting minutes