• SC Minutes 04/09/2014



    School Committee Meeting

    Wednesday, April 9, 2014

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Absent: Jon Hitter

    Also present: Tim Farmer, Glenn Brand, Andrew Zides, representatives from the Foxborough YMCA, and students representatives from the Cottage Street School

    Open Session was convened at 7:01 p.m.


    Open Forum

    There were no community members present for participation in Open Forum


    The following correspondence was received:

    • A parent from East Elementary re: communication to parents regarding the restructuring of the elementary music program. Principal Murphy responded.

    • Letters from a staff member and parent in support of reappointing S. Kaplan. Administration responded.

    E. Smith-Lee also received letters in support of Mr. Kaplan.

    Cottage Street School Update

    Four students from Cottage Street School reported on recent happenings:

    • a successful fun fair was held on March 23rd and raised over $18,000

    • Over 1500 bottles have been collected for the greenhouse plastic bottle initiative. Parent volunteers are welcome to help with this worthwhile project. Sharon Education Foundation has awarded grant money for the greenhouse.

    • Cougar Day - April 10th

    • Art Show is coming up in a few weeks.

    Student Advisory Committee

    Recent happenings at SHS:

    • Spring Pep Rally featuring all the spring sport teams – April 17th

    • all spring sports are up and running

    • SHS hosted a recent, well received, and informative assembly on global warming

    • Tonight is Open Mike Night

    • Report cards are being issued on April 11th

    • French Exchange students are here at SHS

    • SHS Exchange students are in China

    • Extended senior lunch – April 10th

    • SHS band is performing for the Council on Aging on April 10th

    • SHS hosted an assembly on drug and alcohol abuse (filmed by Sharon Cable)

    YMCA Update

    YMCA representatives, Ed Hurley and Patrick Murphy, with the aid of PowerPoint, presented highlights from the 2013 Impact Report. The Y has a collegial relationship with the SPS. Focus is on youth development, healthy living and social responsibility. Initiatives that involve the Sharon community include: Summer Camp, Teen Center, Teen Leaders, District Wellness Committee, Group Exercise Classes, and Stop & Shop Grants, post prom and graduation events. Special Event sponsored by YMCA: On May 8th at Foxboro High School, Elizabeth Smart will be guest speaker.


    Consent Agenda

    Consent agenda items:

    1-Approve Executive Session 3-12-14 minutes

    2-Approve revolving Fund Fees

    3-Approve F.A.M.E. Donation ($500) Cottage Street School for Artists-in-Residence

    4-Approve SHS Track & Field Meet - CT

    G. Approve SHS Frisbee Tournament - RI

    Separate vote:

    Approve Contract for Director of Student Services

    E. Smith-Lee asked for a motion to approve consent agenda items 1 – 5 as presented.

    MOTION: (Wiseman/Kaplan) Moved to approve consent agenda items 1-5 as presented. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    Separate vote:

    Approve Contract for Director of Student Services

    T. Farmer informed the Committee that additional information has come to his attention regarding the Director of Student Services Contract, and at this time, would ask the Committee to suspend consideration of voting at this evening’s meeting.


    L. Salomons reviewed the following policies that were discussed at the recent Policy Subcommittee meeting.


    AC-R – NondiscriminationAdd email address and addition to manual, includes current regulations

    ACF-Acts of Assault/Harassment/Discrimination/Racism/Anti-Semitism/Vandalism – Minor Modifications

    ADC-Smoking on School PremisesRevise to also prohibit e-cigarettes

    BEDB-E-Agenda FormatDelete

    BG-Policy Development & Implementation – Revise to ensure that people know all state and federal laws and regulations supersede School Committee Policy

    BGC-Policy Revision & ReviewRevise to allow Superintendent to make non-substantive changes without a School Committee vote, i.e. contact information

    EEAA-TransportationRevise to prohibit e-cigarettes

    The Subcommittee is in the process of reviewing handbooks to ensure that included policies are consistent with the updated S.C. policies.

    Superintendent’s Evaluation, Update & Goals

    T. Farmer presented an overview of the new evaluation process. All information, which is divided into 4 goals & 4 standards folders, has been put in the drop-box for School Committee review. Artifacts were provided for each standard. An 11 page Evaluation Reflection was also included in the drop-box. The evaluation included a five-step process:

    1) self assessment

    2) goal setting & plan development

    3) completion of the plan

    4) formative assessment and evaluation

    5) summative evaluation

    The School Committee will rate the Superintendent on the progress towards the goals and standards. Ratings are: exemplary, proficient, needs improvement and unsatisfactory. The S.C. has to provide a rating on each indicator and an overall rating. T. Farmer asked members to contact him directly prior to the April 30th meeting if they had an concerns/questions regarding his evaluation or if they would like to meet with him to discuss evaluative feedback.

    Members were asked to submit their individual evaluations to E. Smith-Lee and provide T. Farmer with a copy of their evaluation no later than Sunday, April 27th. E. Smith-Lee will then create a final evaluation document based on the individual evaluations provided by S.C. members.


    Priorities Meeting is scheduled for April 16th.


    T. Farmer asked if the Committee would be available for a brief meeting next week to meet the Assistant Superintendent of Curriculum & Administration finalist. Meeting is scheduled for April 16th at 5:30 p.m.

    T. Farmer has met with two of the finalists for the Director of Community Education position.

    T. Farmer presented a brief over-view of the new state requirements for employee fingerprinting as well as core background checks.

    Congratulations are extended to SPS student, Gautam Goel, who has won the Will McDonough Writing Award.

    Other Business

    • Approve SMS Field Trip to Museum of Science – June 18 & 19, 2014

    T. Farmer asked the Committee to approve the over-night trip to the Museum of Science. M. Kaplan asked for assurance from administration that accommodations would be made for students on IEPs. Mr. Farmer stated that accommodations would be provided similar to the Bournedale Trip.

    MOTION: (Kaplan/Currul-Dykeman) Moved to approve the SMS over-night field trip to the Museum of Science on June 18th and 19th as recommended by Mr. Farmer. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session to discuss legal matters and receive an update from the Superintendent on the contract discussions with the Director of Student Services and personnel matters with the intent not to return to Open Session.

    MOTION: (Wiseman/Salomons) Moved to adjourn Open Session and enter into Executive Session to discuss legal matters and to receive an update from the Superintendent on the contract discussions with the Director of Student Services and personnel matters with the intent not to return to Open Session. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:30 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the April 9, 2014 meeting

    • copies of correspondence

    • copy of 3/12/14 Executive Session minutes

    • copy of F.A.M.E. Donation

    • copy of field trip requests

    • policy information

    • superintendent evaluation information

    • copy of Hockomock League sports information for SPED students

    • copy of credentials for Jahmal Mosley, Assistant Superintendent for Curriculum & Administration

    • Executive Session: Copies of contract for Director of Information Technology & Library Services & Director of Student Services

    • copy of attorney’s letter re: former custodial employee