• SC Minutes 05/14/2014


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, May 14, 2014

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter (arrived at 8:00 p.m.), Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present: Tim Farmer, Glenn Brand, Emily Burke, Carrie Ruggiero, Ken Wertz and students representatives from the Heights Elementary School and two members of the community

    Open Session was convened at 7:04 p.m.

    PUBLIC FEEDBACK

    Correspondence

    The following correspondence was received:

    • a letter from a concerned Cottage Street School parent re: their child’s learning disabilities being addressed and RtI not being implemented. T. Farmer responded.

    Student Advisory Committee

    There were no SHS members of the Student Advisory Committee present at this evening’s meeting.

    Heights Elementary School Update

    Four students from Heights Elementary School reported on recent happenings:

    • First Grade project – Classroom without chairs grant – students sit on exercise balls instead of chairs in Mrs. Bratt’s classroom.

    • Fifth Grade KIVA video project – students worked with KIVA to help finance an individual in need of a loan. The winning movie is Care for Cambodia, which will help a family to build a new home.

    DECISION ITEMS

    Consent Agenda

    Consent agenda items:

    1. Approve Executive & Open Session minutes (April 9th)
    2. Approve SHS out-of-state field trip (May17th to Phillips Exeter      Academy, N.H.)

    3.Policies: L. Salomons asked that the policy letters be corrected to reflect – AC corrected to AC-R, Non Discrimination & ACH, Acts of Assault/Harassment/Discrimination/Racism/Anti-Semitism/Vandalism.

    MOTION: (Kaplan/Wiseman) Moved to approve the consent agenda items 1-3 including the policy letter corrections. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    Separate Vote

    Approve Superintendent’s Evaluation

    E. Smith-Lee presented a brief overview of the Superintendent’s evaluation process that has taken place over recent S.C. meetings. Summative Evaluation:

    • Overall Summative PerformanceProficient

    • Performance GoalsProficient

    • Instructional LeadershipProficient

    • Management & OperationsExemplary

    • Family & CommunityExemplary

    • Professional CultureProficient

    E. Smith-Lee asked for a motion to approve the Superintendent’s evaluation.

    MOTION: (Kaplan/Salomons) Moved to approve the Superintendent’s evaluation as presented. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    DISCUSSION ITEMS

    Middle School Science Update

    Emily Burke, SMS Science Facilitator, with the aid of PowerPoint, presented an overview of the process used in selecting the new SMS science books (i-Science). A representative from the publishing company, Houghton-Mifflin, was also present to answer Committee questions. Areas covered in the presentation:

    • Every unit has a STEM activity.

    • The current science test was becoming outdated.

    • Books align with science standards.

    • After reviewing books from several publishers, it was a unanimous decision to adopt the i-Science books for all three grade levels (6, 7, and 8) due to the strength of their on-line component.

    • Teachers will receive two professional days for training.

    Following the presentation, there was a Q&A with the Committee.

    ELL Corrective Action Plan

    T. Farmer presented an overview of the recently completed ELL Corrective Action Plan. Only three items out of 36 needed corrective actions. There is a financial commitment connected to the suggested corrections.

    1) Provide direct instruction for students. Most of the 104 students in the ELL program are at the elementary level. Literary specialists must be ELL certified. An additional .5 ELL teacher at the secondary level is included in the FY 2015 operating budget.

    2) Documents are to be translated into the family’s primary language. There are 17 languages spoken by families in the ELL program. Over the summer the documents will be translated into all of the ELL family languages. There will be an on-line folder created for teacher access. Staff will receive instruction on the use of the folder.

    3) Handbooks, weekly newsletters, etc. – whatever is sent home to families will be translated.

    Letters must be sent home to ELL parents by October 31st. A letter, which includes the steps taken to address the three items and signed by the Chair and the Superintendent must be sent to the DESE by June 1st.

    Following the presentation, there was a Q&A with the Committee.

    MOTION: (Salomons/Hitter) Move to authorize the Chair to sign the DESE letter as presented by T. Farmer. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Recycling Grant

    Ken Wertz, Linda Harris and Kathy Mercer presented an overview of the proposed district-wide recycling grant. The Town of Sharon applies for the grant, which has a maximum of $30,000. The grant would be awarded in October with a submission deadline of June 11th. A vote on the recycling policy will be on the May 28th agenda.

    Policies

    Discussion on the policies will be held over until the May 28th meeting.

    ANNOUNCEMENTS & UPDATES

    Policy Subcommittee

    L. Salomons updated the Committee on the recent subcommittee meeting. The Policy Manual is being checked for correct and updated legal and cross-references, grammar, etc. Work on the Manual will continue in September.

    SUPERINTENDENT’S ITEMS

    T. Farmer announced the SHS Hockomock League Scholar/Athlete winners: Paul Fleming and Jenna Kubiak

    T. Farmer announced that SHS won third place in the Hockomock Film Festival.

    T. Farmer will be attending an informational meeting on PARCC & MCAS on May 28th.

    Elementary enrollments continue to be closely monitored.

    Deadline for DDM (district determined measures) is June 1st. Administration will be applying for a waiver.

    Other Business

    Approve FAME donation for SMS band & orchestra groups ($500)

    MOTION: (Salomons/Hitter) Moved to approve the SHS $500 FAME donation. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    There being no further business, E. Smith-Lee asked for a motion to adjourn Open Session and enter into Executive Session to discuss legal matters with the intent not to return to Open Session.

    MOTION: (Salomons/Hitter) Moved motion to adjourn Open Session and enter into Executive Session to discuss legal matters with the intent not to return to Open Session.

    Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:30 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the May 14, 2014 meeting

    • copies of correspondence

    • copy of 4/29/14 Executive Session & Open Session minutes

    • copy of Superintendent evaluation documents

    • Science book information (i-Science)

    • ELL Corrective Action Plan information

    • Policy information

    • FAME donation information

    • Recycling Grant Information

    • Enrollment information

    • ASCP Newsletters