SC Minutes 01/20/2016
SHARON PUBLIC SCHOOLS
School Committee Meeting
Wednesday, January 20, 2016
Sharon Middle School
75 Mountain Street
Sharon, MA 02067
Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan, Laura Salomons, Emily Smith-Lee
Absent: Veronica Wiseman
Also present: Tim Farmer, Jahmal Mosley, Susan Owen, Autumn deLeon-Andrade, Emily VanVaerenwyck, faculty members, students and members of the community
Open Session was convened at 7:04 p.m.
The following correspondence was received:
1) Letter from resident re: inquiring what the school start date will be for the 2016-2017 school year.
2) Letter from resident re: shoveling of sidewalks after snowstorms. DPW handles snow removal on roads and sidewalks.
3) Letter from resident re: link to budget information on the school department’s website.
4) Three positive letters from residents re: the elementary foreign language program.
5) Letter from the Chair of the Finance Committee re: Finance Committee questions related to the FY 2017 budget. T. Farmer will respond to the Chair.
SHS Student Representatives
Recent happenings at SHS:
• Mid-year exams: January 22-26
• Winter Sports are mid-way through a successful season
• Lake parking lot closed for the winter
• Power School portal closed for the rest of the term
• SATs scheduled for January 23rd
• Junior parent time for post secondary planning will be held on January 28th
• Follow SHS on Twitter, Facebook and You-Tube
1. Approve Open Session Minutes (1/6/16)
2. Approve Transportation & Early Childhood Fees in the amount of:
Transportation: Two-way $567; One-way $388.50
Early Childhood: 3 half-days $2,156; 4 half-days $2,871; 5 half-days 3,586; 5 full-days $7,856
MOTION: (Hitter/Currul-Dykeman) Moved to approve consent agenda items #1 & 2 as presented. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee
Foreign Language in our Elementary Schools (FLES) Presentation, Grade 1
Dr. Mosley, Autumn deLeon-Andrade and Emily VanVaerenwyck, with the aid of Power Point, presented the successful implementation of the FLES program and the plans for expanding the FLES program for the 2016-2017 school year.
Topics covered in the presentation included:
• SPS vision of the FLES program – enhance communication skills, evaluate and reflect on cultural practices, experience diverse cultures and engage in global citizenship
• Parental involvement and communication – parents were on the interview committee, parents have full access to FLES website; presentations on the FLES program at all PTO meetings
• Classroom – classroom teacher participates in the Spanish instruction; curriculum includes art, science, math, language arts and spelling; focus is on speaking, listening, reading, writing and presentation skills
• FLES in action – videos showing actual student participation
• Assessment – passport – students are assessed individually - before and after examples were presented
• Inclusion of diverse learners
• Program evaluation model
• Next steps – grow the model to grade 2 district-wide
Following the presentation, there was a Q&A with the Committee.
FY 2017 Budget Update
T. Farmer, with the aid of Power Point presented a 3.18% budget, which is in line with the Priorities Committee recommendation. Original budget of 3.49% was presented at the January 6th meeting. The presentation, in its entirety, is on the SPS website. Highlights of the presentation included:
• Reductions in order to reach a 3.18% budget amounted to $122,362.25, which included: $25,000 reduction in technology supplies/materials; $20,000 from an unfilled IA position; $30,000 from professional development and summer curriculum writing; $22,355.20 from SPED contingency; a consolidation of specialist position at SMS and elimination of the .2 specialist request at SMS $12,322.40
• Budget neutral SMS schedule change
• An additional $30,000 may need to be cut depending on S.C. club fee decision
The Budget Open Form will be held at the January 27th meeting. Following the presentation, there was a Q&A with the members.
Extracurricular and Sports Fees
L. Salomons presented the budget subcommittee’s proposal for athletic and extracurricular activity fees. Highlights from the presentation included:
• Sustainability options – charge increase fee to athletes only; charge fee to students who participate in after school activities; ask for an override; cut some after school activities/programs.
• Goal – create equity among all after school activities
• Proposal: $250 per sport; make ultimate frisbee a sport; charge $50/$75 for SMS & SHS extracurricular activities; reduce fee for track, intramurals and cross-country
• Comparison of surrounding towns – all charge for extracurricular activities
There was a discussion on the pros/cons of charging for extracurricular activities. It was the consensus of the Committee to have a separate forum/discussion on extracurricular fees.
The Committee discussed the full-day kindergarten budget analysis, which covered FY 09-FY16. The tuition fee is used for teacher salaries, supplies materials, etc. A contingency is carried over to use if enrollment warrants the addition of another section. Administration recommends keeping the tuition fee the same as last year at $3,100. Approval of the kindergarten tuition fee will be a consent agenda item at the January 27th meeting. It was the consensus of the Committee to have a separate discussion on the most efficacious way to manage the reserve monies in the full-day kindergarten account.
M. Kaplan presented a brief overview of the following policies: ADDA (Cori requirements and procedures); ADDA-E-1 (information concerning the process in correcting a criminal record); JFF and/or DIBA (student activity accounts); fingerprint-based criminal history record information checks made for non-criminal justice purposes. Approval of these policies will be a consent agenda item at the January 27th meeting.
ANNOUNCEMENTS & UPDATES
Next policy subcommittee meeting will be held on February 10th at 6:00 p.m.
T. Farmer updated the Committee on the following:
• The recent collaborative safety task force meeting with police and fire departments.
• The successful negotiations with the administrative assistants’ organization.
• School Assistants will have a negotiation meeting next week.
• CHARMS monthly meeting update (Milton has left the collaborative) – at the February 10th meeting, the Chair will be asked to sign the new CHARMS contract.
• There is a placeholder on the May Town Warrant for the Heights roof replacement.
There being no other business, E. Smith-Lee asked for a motion to adjourn Open Session.
MOTION: (Hitter/Salomons) Moved to adjourn Open Session and enter into an emergency Executive Session for the purposes of discussing sensitive negotiation material under exemption #3 with the intent not to return to Open Session. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee
Meeting was adjourned at 10:36 p.m.
Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee
Back-up Materials for the January 20, 2016 meeting
• copy of correspondence
• copies of consent agenda materials
• budget back-up materials
• copy of PP presentation (FLES, budget, athletic & extracurricular activities, kindergarten fees)
• copy of policies
• copy of executive session materials