• SC Minutes 01/20/2016


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, January 20, 2016

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan, Laura Salomons, Emily Smith-Lee

    Absent: Veronica Wiseman

    Also present: Tim Farmer, Jahmal Mosley, Susan Owen, Autumn deLeon-Andrade, Emily VanVaerenwyck, faculty members, students and members of the community

    Open Session was convened at 7:04 p.m.

    PUBLIC FEEDBACK

    Correspondence

    The following correspondence was received:

    1) Letter from resident re: inquiring what the school start date will be for the 2016-2017 school year.

    2) Letter from resident re: shoveling of sidewalks after snowstorms. DPW handles snow removal on roads and sidewalks.

    3) Letter from resident re: link to budget information on the school department’s website.

    4) Three positive letters from residents re: the elementary foreign language program.

    5) Letter from the Chair of the Finance Committee re: Finance Committee questions related to the FY 2017 budget. T. Farmer will respond to the Chair.

    SHS Student Representatives

    Recent happenings at SHS:

    • Mid-year exams: January 22-26

    • Winter Sports are mid-way through a successful season

    • Lake parking lot closed for the winter

    • Power School portal closed for the rest of the term

    • SATs scheduled for January 23rd

    • Junior parent time for post secondary planning will be held on January 28th

    • Follow SHS on Twitter, Facebook and You-Tube

    DECISION ITEMS

    Consent Agenda:

    1. Approve Open Session Minutes (1/6/16)

    2. Approve Transportation & Early Childhood Fees in the amount of:

    Transportation: Two-way $567; One-way $388.50

    Early Childhood: 3 half-days $2,156; 4 half-days $2,871; 5 half-days 3,586; 5 full-days $7,856

    MOTION: (Hitter/Currul-Dykeman) Moved to approve consent agenda items #1 & 2 as presented. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee

    DISCUSSION ITEMS

    Foreign Language in our Elementary Schools (FLES) Presentation, Grade 1

    Dr. Mosley, Autumn deLeon-Andrade and Emily VanVaerenwyck, with the aid of Power Point, presented the successful implementation of the FLES program and the plans for expanding the FLES program for the 2016-2017 school year.

    Topics covered in the presentation included:

    • SPS vision of the FLES program – enhance communication skills, evaluate and reflect on cultural practices, experience diverse cultures and engage in global citizenship

    • Parental involvement and communication – parents were on the interview committee, parents have full access to FLES website; presentations on the FLES program at all PTO meetings

    • Classroom – classroom teacher participates in the Spanish instruction; curriculum includes art, science, math, language arts and spelling; focus is on speaking, listening, reading, writing and presentation skills

    • FLES in action – videos showing actual student participation

    • Assessment – passport – students are assessed individually - before and after examples were presented

    • Inclusion of diverse learners

    • Program evaluation model

    • Next steps – grow the model to grade 2 district-wide

    Following the presentation, there was a Q&A with the Committee.

    FY 2017 Budget Update

    T. Farmer, with the aid of Power Point presented a 3.18% budget, which is in line with the Priorities Committee recommendation. Original budget of 3.49% was presented at the January 6th meeting. The presentation, in its entirety, is on the SPS website. Highlights of the presentation included:

    • Reductions in order to reach a 3.18% budget amounted to $122,362.25, which included: $25,000 reduction in technology supplies/materials; $20,000 from an unfilled IA position; $30,000 from professional development and summer curriculum writing; $22,355.20 from SPED contingency; a consolidation of specialist position at SMS and elimination of the .2 specialist request at SMS $12,322.40

    Budget neutral SMS schedule change

    • An additional $30,000 may need to be cut depending on S.C. club fee decision

    The Budget Open Form will be held at the January 27th meeting. Following the presentation, there was a Q&A with the members.

    Extracurricular and Sports Fees

    L. Salomons presented the budget subcommittee’s proposal for athletic and extracurricular activity fees. Highlights from the presentation included:

    • Sustainability options – charge increase fee to athletes only; charge fee to students who participate in after school activities; ask for an override; cut some after school activities/programs.

    • Goal – create equity among all after school activities

    • Proposal: $250 per sport; make ultimate frisbee a sport; charge $50/$75 for SMS & SHS extracurricular activities; reduce fee for track, intramurals and cross-country

    • Comparison of surrounding towns – all charge for extracurricular activities

    There was a discussion on the pros/cons of charging for extracurricular activities. It was the consensus of the Committee to have a separate forum/discussion on extracurricular fees.

    Kindergarten Fees

    The Committee discussed the full-day kindergarten budget analysis, which covered FY 09-FY16. The tuition fee is used for teacher salaries, supplies materials, etc. A contingency is carried over to use if enrollment warrants the addition of another section. Administration recommends keeping the tuition fee the same as last year at $3,100. Approval of the kindergarten tuition fee will be a consent agenda item at the January 27th meeting. It was the consensus of the Committee to have a separate discussion on the most efficacious way to manage the reserve monies in the full-day kindergarten account.

    Policies

    M. Kaplan presented a brief overview of the following policies: ADDA (Cori requirements and procedures); ADDA-E-1 (information concerning the process in correcting a criminal record); JFF and/or DIBA (student activity accounts); fingerprint-based criminal history record information checks made for non-criminal justice purposes. Approval of these policies will be a consent agenda item at the January 27th meeting.

    ANNOUNCEMENTS & UPDATES

    Next policy subcommittee meeting will be held on February 10th at 6:00 p.m.

    SUPERINTENDENT’S ITEMS

    T. Farmer updated the Committee on the following:

    • The recent collaborative safety task force meeting with police and fire departments.

    • The successful negotiations with the administrative assistants’ organization.

    • School Assistants will have a negotiation meeting next week.

    • CHARMS monthly meeting update (Milton has left the collaborative) – at the February 10th meeting, the Chair will be asked to sign the new CHARMS contract.

    • There is a placeholder on the May Town Warrant for the Heights roof replacement.

    Other Business

    There being no other business, E. Smith-Lee asked for a motion to adjourn Open Session.

    MOTION: (Hitter/Salomons) Moved to adjourn Open Session and enter into an emergency Executive Session for the purposes of discussing sensitive negotiation material under exemption #3 with the intent not to return to Open Session. Yes vote: Currul-Dykeman, Hitter, Kaplan, Salomons, Smith-Lee

    Meeting was adjourned at 10:36 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the January 20, 2016 meeting

    • copy of correspondence

    • copies of consent agenda materials

    • budget back-up materials

    • copy of PP presentation (FLES, budget, athletic & extracurricular activities, kindergarten fees)

    • copy of policies

    • copy of executive session materials