• SC Minutes - 04/06/2016


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, April 6, 2016

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Absent: Jon Hitter

    Also present: Tim Farmer, Jahmal Mosley, Rory Marty, SHS student representative and members of the community.

    Open Session was convened at 7:00 p.m.

    PUBLIC FEEDBACK

    Correspondence

    The following correspondence was received:

    • Letter from a resident requesting information about the proposed second assistant superintendent position.

    SHS Student Representatives

    Recent happens at SHS:

    • SHS students left on their China exchange trip

    • SHS is hosting students from France

    • SHS hosted a successful talent show

    • Oliver Ames High School will be hosting a talent show for Hockomock schools – proceeds to be donated to cancer research

    • STEM talks at SHS this evening (part of a three-part series)

    • Spring sports are finally getting underway

    • Lake parking for students requires a town pass. (At the recent Rec Committee meeting, student parking at the lake was discussed.)

    • Third quarter has ended – grades will be released next week

    • Teen Speak Out on April 8th

    • SHS student mentors visited the Middle School – re: transitioning to SHS

    Open Forum

    Parent Judy Crosby read a letter on behalf of her daughter, SHS student Georgia Rose Fraser, re: lack of foreign language French V honors course offering. She asked that Standard and Honors be combined to accommodate honors students and believes that secondary foreign language offerings should not be curtailed in order to accommodate the elementary FLES program.

    Parent Judy Crosby asked the School Committee and administration the status of Experiencing Differences curriculum, and the date that the FLES Program will be scheduled for a vote.

    T. Farmer explained that Experiencing Differences is now embedded in the curriculum. M. Kaplan also expressed some concern that perhaps having guest speakers, etc. would be helpful as it worked successfully in the past. V. Wiseman stated that the social/emotional task force will be implementing a “tool kit” for classrooms that will help teachers with the Experiencing Differences curriculum. Community volunteers would be welcome. The consent agenda for April 27th includes votes for the LEAP and FLES Programs, which were previously scheduled to be voted on that date.

    DECISION ITEMS

    Consent Agenda:

    1. Approve Open and Executive Session Minutes (March 23, 2016)

    2. Approve Home Schooling Request

    3. Approve Special Olympics Grant ($1000) to SHS

    4. Approve Auditorium Sound System Donation ($6,350 anonymous community member, $1000 F.A.M.E., $823.90 Sharon Ed Foundation

    5. Approve Surplus Declaration of Xirrus Wireless Access Points ($750)

    6. Approve Transfer of Ultimate from a Club to a Sport

    MOTION: (Salomons/Smith-Lee) Moved to approve consent agenda items #1-6 as presented. Yes vote: Curul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    7. Separate Vote: Approve Contingency in Kindergarten Revolving Account

    V. Wiseman explained that the vote this evening would be for the amount to carry over. There will be further discussion and vote at a subsequent meeting on the balance in the contingency fund (spend down, return to stakeholders, etc.).

    There was a lengthy discussion on whether to include a dollar amount ($61,000 – cost of an additional kindergarten half-day classroom) in the motion/vote.

    MOTION: (Salomons/Kaplan) Moved to approve a contingency in the amount of $61,000 for the 2016-2017 school year, subject to further vote on the remaining balance in the Kindergarten Revolving Account. Yes vote: Curul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    8. Separate Vote: Approve MA School Building Authority Statement of Interest for Sharon High School

    R. Marty outlined the steps and timeline for filing an SOI (Statement of Interest) for Sharon High School with the MSBA (MA School Building Authority). There is specific language required by the MSBA that must be read into the minutes.

    V. Wiseman asked for a motion to approve the MSBA required language, which will be read into the Open Session Minutes of the April 6, 2016 meeting for submittal to the MA School Building Authority.

    MOTION: (Smith-Lee/Salomons) Moved to approve the following language for submittal of a Statement of Interest to the MA School Building Authority for Sharon High School.

    Resolved: Having convened in an open meeting on April 6, 2016 prior to the closing date, the Sharon School Committee, in accordance with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts Building Authority the Statement of Interest Form dated March 2016, for the Sharon High School located at 181 Pond Street which describes and explains the following deficiencies and the priority category(s) for which an application may be submitted to the Massachusetts School Building Authority in the Renovations and Additions or a new High School building and hereby further specifically acknowledges that by submitting this Statement of Interest Form, The Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the City/Town/Regional School District to filing an application for funding with the Massachusetts School Building Authority.

    Yes vote: Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    9. Separate Vote: Assistant Superintendent for Information Systems and Administration

    T. Farmer outlined the reorganization of administration in Central Office. He is recommending that the Director of Technology, Dr. John Marcus, be changed to Assistant Superintendent for Information Systems and Administration. There would be a slight salary adjustment to $134,998 for the 2016-2017 school year. T. Farmer stated that this change involves the merging of 1.5 FTE’s (Director of Technology and Library Services and the Data Analyst Position) into 1.0 FTE; thus saving the district approximately $35,000.

    There was a discussion on why this position was not included in the preliminary budget discussions. T. Farmer stated that this is not an additional administrative position, but a reorganization of administrative staff, and that he would prefer a vote at this evening’s meeting rather than table a vote for a future meeting. Dr. Marcus would assume his role as Assistant Superintendent on July 1, 2016.

    Prior to a vote, the members considered the proposal for the Business Manager and Assistant Superintendent of Curriculum and Administration.

    10. Separate Vote: Business Manager and Assistant Superintendent for Curriculum and Administration

    T. Farmer explained that in order to bring the salary of the Business Manager more in line with other similar communities, he is recommending a one-time only adjustment of $5,000 to the salary of Susan Owen, Business Manager.

    T. Farmer explained that Dr. Mosely turned down the salary adjustment involved in the reorganization. Dr. Mosley explained that after reviewing the contract of the Business Manager’s administrative position, he felt that S. Owen’s salary was not comparable to other Business Managers and administrators. He recommended that the salary adjustment allotted for him be transferred to the salary of the Business Manager. T. Farmer thanked Dr. Mosley but is presenting the $5,000 salary adjustment without the inclusion of Dr. Mosley’s salary adjustment.

    School Committee members thanked Dr. Mosley for his generous offer, and agreed that Susan Owen is an exemplary Business Manager.

    MOTION: (Currul-Dykeman/Salomons) Moved to approve the reassignment of J. Marcus from Director of Technology to Assistant Superintendent of Information and Administration, with the administration’s proposed salary adjustment. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    MOTION: (Smith-Lee/Salomons) Moved to approve the salary adjustment for the Business Manager, Susan Owen, (one-time only salary adjustment of $5,000). Yes vote: Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    11: Separate Vote: Approve Athletic Fee Structure

    T. Farmer, with the aid of PowerPoint, presented possible athletic fee structures for Committee consideration. Following a lengthy discussion, it was the consensus of the Committee not to move forward in adopting an athletic fee structure until all options have been fully vetted, which would include hearing from the community. The proposed fees will be put on the school department’s website. Further athletic fees discussion will be an agenda item at a future meeting.

    DISCUSSION ITEMS

    Elementary Enrollments

    T. Farmer, with the aid of PowerPoint, presented historical information on elementary enrollments from FY 2013 to projected enrollments for FY 2017. Due to increased enrollment, there was a redistricting in 2013. Highlights of the presentation included:

    • Projected enrollment for fifth grade district-wide is higher than the incoming kindergarten class.

    • Cottage Street School is at capacity with some families moved to another school due to full enrollment.

    • There is a shortage of classroom space for additional sections.

    • NESDEC Projections from 2014 to 2024 indicate increased student enrollment district-wide K-12.

    • Administration is recommending the creation of an Enrollment Study Advisory Committee, which would consist of administrators, parents, teachers, community members and school committee members.

    Following the presentation, a community member, Casey McLaughlin, spoke to the Committee regarding her work on studying housing projects in Sharon and the impact on student enrollment. She would like to serve on the proposed Enrollment Study Advisory Committee.

    The Committee will vote at their April 27th meeting on the formation of the Enrollment Study Advisory Committee.

    Superintendent’s Evaluation

    T. Farmer presented an overview of his personal reflection on Evaluation Standards and Goals for 2014 to 2016 document. He also reviewed the artifacts and documents that were in the drop-box for Committee review. There are approximately 20-35 pieces of evidence for the four goals. This is the second year of a two-year evaluation cycle. This evening’s meeting is for T. Farmer to present examples of his attaining the goals. School Committee will respond to these examples at the April 27th meeting.

    V. Wiseman asked members to review all the documents and to provide written comments at the April 27th meeting.

    ANNOUNCEMENTS & UPDATES

    None for this evening’s meeting.

    SUPERINTENDENT’S ITEMS

    None for this evening’s meeting.

    Other Business

    There being no other business, V. Wiseman asked for a motion to adjourn Open Session and enter into Executive Session with the intent not to return to Open Session for the purpose of negotiations with non-unionized personnel and for the purpose of discussing a pending grievance/arbitration matter.

    MOTION: (Salomons/Smith-Lee) Moved to adjourn Open Session and enter into Executive Session with the intent not to return to Open Session for the purpose of negotiations with non-unionized personnel and for the purpose of discussing a pending grievance/arbitration matter.

    Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    Meeting was adjourned at 10:04 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the April 6, 2016 meeting

    • copy of correspondence

    • copies of consent agenda materials

    • copy of Elementary Student Enrollment PowerPoint

    • copy of all Superintendent Evaluation materials

    • copy of executive session materials