• SC Minutes 09/14/2016


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, September 14, 2016

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan (arrived at 7:58 p.m.), Laura Salomon, Emily Smith-Lee,

    Absent: Veronica Wiseman

    Also present: Tim Farmer, Jahmal Mosley, Lisa Lamore, Kevin Madden, Elizabeth Murphy

    Open Session was convened at 7:04 p.m.

    PUBLIC FEEDBACK

    Open Forum

    There were no community members present for participation in Open Forum.

    Correspondence

    • A letter was received from a Cottage Street School parent re: concerns about reaching maximum enrollment at the school. Cottage administration has reached out to the parent for clarification on the enrollment this year (15-20 less students than last year)

    SHS Student Representatives

    Recent happenings at SHS:

    • Fall sports are underway

    • New APP is available – designed to help teenage drivers avoid distracted driving

    • Guest speaker, Joel Feldman, will address juniors and seniors re: dangers of distracted driving

    • Guidance Department is helping with seniors and their “next steps” – college, vocational training, military, etc.

    • September 29th – club fair and Open House

    • September 24th – home coming activities and football game

    • September 27th – Financial Reality Fair for juniors – how to manage finances

    DECISION ITEMS

    Consent Agenda:

    1. Approve Executive & Open Session Minutes (7/27/16) & Open Session Minutes (8/31/16)

    2. Approve SHS Athletic Boosters Club Donation ($6,000) for concession and ticket selling shed

    3. Approve the Following Field Trips:

    • SHS Model Un Conference, Brown University, R.I. (Nov. 11-13, 2016)

    • SHS Thompson Island Gr. 7 Trip (June 8 & 9, June 12 & 13, June 15, 16, 2017)

    • SMS Washington, D.C. Gr. 8 Trip (June 12-16, 2017)

    MOTION: (Smith-Lee/Salomons) Moved to approve consent agenda items 1-3 as presented. Yes vote: Currul-Dykeman, Hitter, Salomons, Smith-Lee,

    DISCUSSION ITEMS

    Elementary School Improvement Plans

    Elementary Principals, Lisa Lamore, Kevin Madden and Elizabeth Murphy presented an overview of the elementary school improvement plans, which relates to the Strategic Plan. Highlights from the presentation included:

    • The 3 elementary schools share the same common goals

    • Time has been scheduled in the day for teachers to collaborate on topics such as curriculum, science standards, etc.

    • Per STA contract, there are 30 hours of principal time. This time is now being used to schedule 5 GLC meetings (grade level collaboration). Areas of discussion would include learning about rubrics, sample of student writing, etc.

    • Professional development data days have been scheduled (Dec., Jan. March and April)

    • The social-emotional-learning advisory committee will be sharing their efforts with elementary teachers

    • The LEAP Program has been successfully implemented – model includes students to receive instruction in their classroom as well as in the regular classroom

    • The model for choral instruction has met with positive results – more students have signed up for music and choral instruction – 80% retention from last year

    • ELA Coordinator, Amy Harvey has led a book group – teachers are reading the Writing Thief – successfully bringing teaches together discussing a common theme

    • Training for the Foundations of Early Phonics Program (K-2) begins next week

    • Assessment calendar – moving DRA to gr. 4 & 5

    • New projects have been developed for digital learning

    • Karen Woods, K-5 Science Coordinator, has partnered with National Geographic for a pilot program in Matter (gr. 3); Energy (gr. 4)

    • Elementary Foreign Language Program due to its successful implementation has expanded to gr. 2 this year as well as gr. 1 (theme: traveling to different parts of the world, moon and universe)

    • ALICE safety training – schools getting aligned with safety protocols (same for all 5 buildings)

    • RTI intervention blocks – same for all 3 buildings

    • Cottage is piloting a program Start 360 as a possible alternative to I-ready

    • Grants from Sharon Education Foundation have greatly enhanced the curriculum in all 3 buildings

    Following the presentation, there was a Q&A with the Committee.

    Dr. Arthur Bettencourt from NESDEC (Superintendent’s Search Firm)

    J. Hitter stated that at the August 31, 2016, meeting, the School Committee voted to

    engage (New England School Development Council) as consultants for the Superintendent Search.

    Dr. Arthur Bettencourt, Executive Director of NESDEC and colleagues Dr. Carolyn Burke and Dr. Sally Dias presented an overview of the components for the search process.

    Areas covered in the presentation included:

    • identifying the school department liaisons

    • identifying focus groups

    • advertisements

    • candidate screening procedures (role of School Committee and consultant)

    • interview/selection schedule

    Timeline:

    Oct. 7th – develop announcement letter and web advertisement

    Oct. 14th – distribute announcement letter

    Oct. 1st – 31st – conduct focus group interviews

    Nov. 1st – 4th – submit candidate profile to S.C.

    Nov. 15th – select screening committee (recommended approx. 12-14 member committee, which would include a member of the S.C.)

    Nov. 28th – review applications

    Nov. 28th – Dec. 1st – complete applicant files

    Dec. 1st and Dec. 5th – workshops with screening committee (2 ½ - 3 hr. mtgs.)

    Dec. 8th – 19th – interview up to 5 finalists (2-3 finalists desirable) presented in alphabetical order

    Dec. – Jan. – present finalists to S.C.

    Jan. 3rd – 13th – finalist visits and interviews

    Jan. 16th – 24th – finalist site visits

    Feb. – select superintendent

    Chair, M. Kaplan will be the main facilitator with NESDEC throughout the search process.

    Following the presentation, there was a lengthy Q & A with the Committee.

    Superintendent Search Committee Composition

    There was a discussion on the composition of the search committee. Information could be gathered from focus groups though there may not be a group representative on the final search committee. School Committee representation would be in addition to the 12-14 member committee. Focus groups would include: teachers, staff, administrators, parent groups (a.m. & p.m. sessions), general community. Phone conversations with town officials, SEF, FAME, SEEPAC, Boosters. The School Committee will post notice of focus group time and location on cable as well as outreach to the groups. Tentative schedule for focus group meetings: October 13th and 17th. There will also be online access for interested community members to weigh-in on their expectations for the next Superintendent.

    The School Committee will discuss, and if prepared, vote on the screening committee composition at the September 28th meeting.

    ANNOUNCEMENTS & UPDATES

    Budget Subcommittee

    L. Salomons updated the Committee on the recent budget subcommittee meeting. Topics discussed:

    • how to disseminate budget information to the public sooner

    • Capital items will be discussed at the Sept. 28th meeting

    • Target for Preliminary 2018 budget discussions – early December (particularly 1:1 technology initiative) – J. Marcus will attended the Oct. budget subcommittee meeting to present different budgeting approaches for the initiative

    • Budget information shared with Finance Committee – late January

    • Next meeting – Sept. 27th at 5:30 p.m.

    SUPERINTENDENT’S ITEMS

    T. Farmer updated the Committee on the following:

    • preliminary Capital requests have been discussed with administration

    • MSBA will be conducting a senior study at Sharon High School on Sept. 29th

    • preliminary PARC/MCAS results have been shared at the building level

    • Dr. Marcus will present preliminary school/district accountability results at a meeting in late Oct. or early Nov.

    • meeting was held with nurse leader re: NARCAN training

    • interviews for district office manager are underway

    • task force committees should be complete by the end of this school year

    Schedule for S.C. newsletter contribution:

    L. SalomonsNov./Dec.

    E. Smith-LeeFeb./March

    K. Currul-DykemanMay/June

    Other Business

    There being no other business, M. Kaplan asked for a motion to adjourn Open Session.

    MOTION: (Smith-Lee/Currul-Dykeman) Moved to adjourn Open Session. Yes vote: Currul-Dykeman, Hitter, Salomons, Smith-Lee,

    Open Session was adjourned at 9:58 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the September 14, 2016 meeting

    • copies of correspondence

    • copies of consent agenda materials

    • copies of elementary school improvement plans

    • copy superintendent search committee packed from NESDE

    • copy of Supt. PowerPoint presentation