• SC Minutes 09/28/2016


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, September 28, 2016

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman (arrived at 7:40 p.m.)

    Also present:  Tim Farmer, Jahmal Mosley, Jose Libano, Bonnie Klane, Kevin O’Rourke, Bill Heitin and members of the Town Fields’ Committee

    Open Session was convened at 7:00 p.m.

    PUBLIC FEEDBACK

    Correspondence

    • A letter was received from Friends of the Sharon Public Library and the Sharon/Stoughton League of Women Voters re: inviting S.C. members to attend a forum on ballot questions (10/20 at the Library).

    SHS Student Representatives

    There were no student representatives present at this evening’s meeting.

    DECISION ITEMS

    Consent Agenda:

    1. Approve Executive & Open Session Minutes (9/14/16)

    2. Approve recycling initiative grant from Carton Council of North America ($2,500)

    3. Approve donation from Appleby Charitable Lead Trust ($8,000 for Teen Speak-out)

    There will be a vote on consent agenda item #4 (Superintendent Search Committee Composition) following the discussion.

    MOTION: (Salomons /Smith-Lee) Moved to approve consent agenda items 1-3 as presented. Yes vote: Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee

    DISCUSSION ITEMS

    SHS Field Light Donation

    Bill Heitin and members of the field committee joined the discussion to present an overview of the proposed field light donation. The donation is from a developer who has worked with the Board of Selectmen on the field light installation plan. If the S.C. approves the donation, installation would be finished at the SHS football field in the spring. The lights would be energy efficient LED. In answer to some of the S.C. concerns:

    1) The lights would be able to be removed and later reinstalled if there is future major construction at the high school.

    2) No cost to the School Department budget for lights and installation. In the future, the School Department’s budget would have to include a line item for electricity to run the lights – though LED is more energy efficient than conventional lighting.

    3) Athletic Director is confident that the gate receipts for Friday night games under the lights would help offset the electricity costs.

    4) There will be no contractor advertising on the school premise.

    Following the presentation, it was the consensus of the Committee to vote acceptance of the donation at tonight’s meeting rather than have it as a consent agenda item in October. L. Salomons stated that she has no objection to voting approval at this evening’s meeting, but noted that it would have been helpful if the School Committee had been involved sooner in the process. M. Kaplan asked for a motion.

    MOTION: (Smith-Lee/Hitter) Moved that the School Committee accept the donation of field lights for Sharon High School as outlined/presented by Selectman, Bill Heitin. Yes vote:  Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee

    SMS Improvement Plan

    Principal Kevin O’Rourke highlighted the SMS School Improvement Plan, which included the following goals:

    • Safety

    -Continue to maintain the physical and emotional safe environment

    -Year 2 of ALICE training for all staff

    -In conjunction with PTO, identify school safety issues and develop a plan to be included in the Handbook

    • Learning

    -Year 2 of the 1:1 technology initiative

    -Continue PD centering around integration of technology into the classroom

    -Continue preparation for new state assessment requirements

    -Continue discussion district-wide re: homework

    • Respect

    -Continue building respectful partnerships

    -Morning and evening meetings for parents re: access and instruction to the portal

    -Institute an informal coffee hour with parents

    -After school program “the lounge” continues to grow its enrollment – will be collaborating with Meg Dussault to introduce new offerings

    -Continue showcasing students work (art, music, etc.) and will be scheduling a separate open house

    Following the presentation, there was a Q&A with the Committee.

    SHS Improvement Plan

    Principal Jose Libano and community representative Bonnie Klane highlighted the SHS School Improvement plan, which included the following goals:

    • NEASC

    -NEASC accreditation self-study process. There will be outreach to the community via survey for collecting community input.

    • Trimester system

    -Possible implementation of trimester calendar system would allow students to have more opportunity to take an elective.

    -Continue discussion on graduation requirements

    • Recognition programs

    -Adopt new student recognition programs (i.e. Latin Honors, FL bi-literacy, STEAM, etc.)

    • Communication

    -Continue to inform parents about assemblies, etc. that is happening at SHS

    -Create a more user-friendly Handbook

    Following the presentation, there was a lengthy Q & A with the Committee.

    Superintendent Search/Screening Committee Composition

    There was a lengthy discussion on the composition of the search committee at the September 14th meeting. Informational focus group meetings are scheduled for October 19th and 20th. Focus group meetings will include: teachers, staff, administrators, parent groups (a.m. & p.m. sessions), and the general community. Notice of focus groups time and location will be posted in the local newspaper, on cable and through the School Department’s messenger system. There will also be online access for interested community members (with translation if necessary) that will enable a broader group of citizen participation on expectations for the next Superintendent.

    The Committee reviewed and approved the proposed letter from NESDEC that will go out to the entire community.

    There was a discussion on the number, composition and duties of the screening committee. The committee will gather and compile all the information received and create a candidate profile from the collected data. The bulk of the screening committee’s work will be performed in December.

    A significant commitment of time will be required from committee members. It is necessary for members to attend every scheduled meeting. NESDEC will provide training for the committee members. The committee needs to be in place and ready by December 1st. It was the consensus of the Committee that the committee composition will include:

    • Principals/Administrators (1-2)

    • Central Office Administrators (1-2)

    • Public Town Official (1)

    • Parents (3-5), which will include a SPED parent

    • Community at Large (2)

    • STA representative and teachers (3-4)

    • School Committee members (2 non voting members)  - School Committee members will help facilitate the process

    consent agenda item #4 (Superintendent Search Committee Composition)

    There being no further discussion, M. Kaplan asked for a motion.

    MOTION: (Salomons/Smith-Lee) Moved that the School Committee create a Screening Committee for the Superintendent search that includes: 1-2 Principals/Administrators; 1-2 Central Office Administrators; 3-4 teachers, which will include the STA representative; 1 public official; 3-5 parents, which will include a SPED parent, 2 community members at-large; 1-2 non-voting School Committee members.  Yes vote:  Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee, Wiseman

    FY 2018 Capital Outlay Requests/Budget Calendar

    T. Farmer reviewed the draft FY2018 Capital Outlay requests, which included:

    Technology - $398,500

    Furniture - $10,000

    DW Projects - $332,000

    SPED Van Replacement - $60,000

    Total Capital Outlay Request: $800,500 (Total w/cash capital $891,500)

    Charter School Ballot Question

    T. Farmer presented an overview of the bulletin received from the Office of Campaign and Political Finance re: the extent to which public officials may act or speak in support of or in opposition to a question submitted to the voters. In general, a public official may comment regarding a ballot question. An official may address an issue or advocate a position regarding a ballot question that may affect the official’s agency.

    Based on the above ruling, M. Kaplan asked for discussion on Ballot #2 – expansion of the number of Charter Schools and its impact, if any, would the expansion have on the Sharon Public Schools. The members were provided a list of 11 websites that address Charter Schools. The Sharon Teachers Association has asked the School Committee to weigh in on the Ballot 2 question (STA opposes Charter School expansion – addition of 14 new Charter Schools every year). Further discussion and a possible vote on Question 2 will be on the October 26th agenda.

    School Committee Goals, Final Review

    Members reviewed the spreadsheet of the goals that were discussed and agreed upon at the July 27, 2016 meeting. There being no further discussion on the goals, M. Kaplan asked for a motion.

    MOTION: (Smith-Lee/Salomons) Moved that the School Committee approve the Goals for FY 2016-2017 as presented. Yes vote:  Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee, Wiseman

    Possible Elimination of October 19, 2016 School Committee Meeting

    M. Kaplan stated that outreach to focus groups in relation to the Superintendent search will be held the day and evening of October 19th. It was the consensus of the members not to have a meeting on October 19th. The next S.C. meeting will be October 26th.

    ANNOUNCEMENTS & UPDATES

    Budget Subcommittee

    L. Salomons updated the Committee on the recent budget subcommittee meeting.

    K. Currul-Dykeman updated the Committee on the recent policy subcommittee meeting.

    T. Farmer updated the recent Recreation Department meeting that he recently attended.

    SUPERINTENDENT’S ITEMS

    T. Farmer updated the Committee on the following:

    • Special Town Meeting – 12/12/16; warrant closes 10/6

    • STA have legally demonstrated against Ballot question #2

    • MSBA Senior Study at SHS – September 29th

    • Chinese Exchange students arrive October 1st

    • No School October 3rd and October 4th (Rosh Hashanah) – light homework

    • PD Data Day was held today (September 28th)

    • MASC Conference November 2nd to November 4th (S.C. members still have time to register)

    • MCAS/PARCC test results delivered. All five schools are ranked a Level 1 district by the DESE

    Other Business

    There being no other business, M. Kaplan asked for a motion to adjourn Open Session and enter into Executive Session for the purpose of discussing legal issues with the intent not to return to Open Session.

    MOTION: (Smith-Lee/Currul-Dykeman) Moved to adjourn Open Session. Yes vote:  Currul-Dykeman, Hitter, Salomons, Smith-Lee,

    Open Session was adjourned at 10:05 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the September 28, 2016 meeting

    • copies of correspondence

    • copies of consent agenda materials

    • copies of SMS & SHS school improvement plans

    • copy field lights donation proposal

    • copy of Capital requests

    • copy of Charter School information

    • copy of S.C. goals for FY16-17

    • copy of Supt. PowerPoint presentation