• SC Minutes 10/26/2016


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, October 26, 2016

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter, Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Also present for Open Session:  Tim Farmer, Jahmal Mosley, John Marcus, Jose Libano, Zach Snow, Jason Wolfe, SHS student representatives, and members of the community

    M. Kaplan asked for a motion to enter into Executive Session, with the intent to return to Open Session, for the purpose of discussion of negotiations with unionized personnel (extracurricular stipends and contract negotiations).

    MOTION: (Salomons/Smith-Lee) Moved to enter into Executive Session, with the intent to return to Open Session, for the purpose of discussion of negotiations with unionized personnel (extracurricular stipends and contract negotiations).  Yes vote: Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee, Wiseman

    Open Session was convened at 7:15 p.m.

    PUBLIC FEEDBACK

    Open Forum

    There were no community members for participation in Open Forum

    Correspondence

    The following correspondence was received:

    1) Letter from SSEPAC leadership re: SSEPAC representation on the Superintendent Search/Screening Committee

    2) Letter from parent inquiring if the S.C. has taken a position on ballot question 2 (Charter Schools)

    3) Letter from SHS student re: time off for religious holidays. Mr. Farmer responded to the inquiry.

    4) Letter from Sustainable Coalition re: fund-raising car washes during droughts. In response to the water restriction, a scheduled car wash has been cancelled. The policy subcommittee will discuss whether to establish a policy that addresses water restriction under adverse weather conditions.

    5) Letter from a parent that moved out-of-town re: refund for bus transportation. Administration has reimbursed the parent.

    SHS Student Representatives

    • Unusually cold classrooms at SHS is being addressed/fixed by the maintenance department.

    • Blood drive scheduled for November 3rd

    • Congratulations to boys’ soccer for winning the Davenport tournament

    • Family Carnival Day will be held on October 29th

    • Sixth Annual Ultimate “Spirit of the Game” will be held on October 29th

    • Costume day and pep rally – October 31st

    DECISION ITEMS

    Consent Agenda:

    1. Approve Executive & Open Session Minutes (9/28/16)

    2. Approve SHS Sailing Trip – Rochester, NY (Nov. 11-13)

    3. Approve FY 2018 Capital Outlay Requests

    4. CHARMS Collaborative Termination Vote. There will be a separate vote on consent agenda item #4 (CHARMS Collaborative termination) following the discussion.

    MOTION: (Salomons /Wiseman) Moved to approve consent agenda items 1-3 as presented. Yes vote: Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee, Wiseman

    DISCUSSION ITEMS

    Sharon Public Schools Recycling Report and Update (will be held over for discussion at a subsequent meeting)

    Renaming Sharon Middle School Field

    Representative Lou Kafka, on behalf of community members, requested the School Committee vote approval of naming the Sharon Middle School field in honor of Jack Cosgrove. Mr. Cosgrove has dedicated his time and energy over the years to working with Sharon’s youth through athletics. All of the other town boards/committees have voted approval of this proposal.

    Following the presentation, there was a Q&A with the Committee.

    The request will be presented at Town Meeting for final approval. As there was no objection to the request, the School Committee was prepared to take a vote at this evening’s meeting.

    MOTION: (Wiseman/Hitter) Moved that the School Committee approve the request as presented at this evening’s meeting to name the Sharon Middle School field in honor of Jack Cosgrove. Yes vote: Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee, Wiseman

    Presentation by Assessment Advisory Committee

    Jose Libano, Zach Snow and Jason Wolfe presented an overview of the Assessment Advisory Committee Initial Report. A survey was sent out to parents, teachers and students. Responses to the open-ended questions of the survey were discussed with the Committee. The percentage of respondents was low in all categories.

    Next steps will include forming focus groups that will crosscheck strategies, which will address the unintended consequences of testing. The Advisory Committee will present their findings to the School Committee in the spring of 2017.

    Following the presentation, there was a Q&A with the Committee.

    Termination of CHARMS Collaborative Agreement

    T. Farmer presented a recap of previous meeting discussions/for terminating the CHARMS Collaborative Agreement. The potential exists for the current students to be enrolled in another Collaborative. There are no Sharon students enrolled in the CHARMS Collaborative. There being no further discussion/questions, M. Kaplan asked for a motion.

    MOTION: (Salomons/Hitter) Moved that the School Committee authorize the Chair to sign the document terminating Sharon’s participation in the CHARMS Collaborative agreement. Yes vote: Kaplan, Hitter, Salomons, Smith-Lee, Wiseman. Abstain: Currul-Dykeman 

    Policies: JLCD (Administration of Medications to Students, IHAMA (Teaching about Drugs, Alcohol and Tobacco), EBB to EBB-N (Narcan)

    T. Farmer and K. Currul-Dykeman presented the recommended revisions to the following policies:

    The state legislature approved a bill for administering Narcan in emergency situations. Every district in the state is expected to have an opiod prevention policy that includes, administering, screening and intervention. This policy must be submitted to the DESE by October 28th. The Policy Subcommittee has modified the existing policy to make it compliant with the legal requirements.

    EBB to EBBN – Narcan

    IHAMA – Education and Prevention

    JLCD – Administering Medicines to Students

    There was a discussion on the proposed language changes. It was the consensus of the Committee to approve the polices tonight in order to meet the October 28th deadline with the understanding the policies will be reviewed and amended at a later date.

    MOTION: (Salomons/Smith-Lee) Moved to approve policies EBBN, IHAMA, and JLCD as presented and discussed at this evening’s meeting and direct the policy subcommittee to further review and amend the above polices for language clarity.

    Yes vote: Currul-Dykeman, Kaplan, Hitter, Salomons, Smith-Lee, Wiseman

    AP Fee through Virtual High School

    T. Farmer and M. Kaplan explained that the current procedure at SHS is that students who enroll in an AP Virtual High School course pay $75. There is no fee for regular Virtual High School courses only AP courses are assessed a fee.

    Following a discussion, it was the consensus of the Committee that the cost of the AP Virtual High School courses should a separate line item of the operating budget.

    Superintendent Search Update/Screening Committee Application Form

    M. Kaplan updated the Committee on last week’s focus group meetings, which included: teachers, staff, administrators, parent groups (a.m. & p.m. sessions), and the general community. There was a good survey response. Results will be presented at the November 9th meeting.

    There was a discussion on the process for collecting applications and the final selection of the committee. At their September 28th meeting, the Committee voted the make-up of the committee to be• Principals/Administrators (1-2)

    • Central Office Administrators (1-2)

    • Public Town Official (1)

    • Parents (3-5), which will include a SPED parent

    • Community at Large (2)

    • STA representative and teachers (3-4)

    • School Committee members (2 non voting members)  - School Committee members will help facilitate the process

    It was the consensus of the Committee that the number of parents should remain at 3-5, not counting a SSEPAC parent. There was a discussion on the procedure to be followed for committee selection. In order to reach as many members of the community as possible, notifications will be placed in the Sharon Advocate, local cable, email. Flyers will be placed at the Community Center, Library, Town Hall and Post Office. Notifications will be sent by Friday or no later than Monday. Deadline for applications is November 11th.

    Confirm School Calendar Options (2017-2018)

    The Committee reviewed Option A and B 2017-2018 school calendars – Option A starting before Labor Day; Option B starting after Labor Day. It was the consensus of the Committee to review calendar options for 2018-2019 before forwarding the draft calendar options to the STA. The 2018-2019 calendar options will be a discussion agenda item for the November 9th meeting.

    Ballot Question #2 Discussion: Charter Schools

    At the September 28th meeting, M. Kaplan briefly introduced the subject of whether the School Committee wished to weigh in on Ballot Question #2 (increasing the yearly number of Charter Schools) Following this evening’s discussion, it was the consensus of the Committee not to record an opinion on ballot question #2.

    ANNOUNCEMENTS & UPDATES

    K. Currul-Dykeman updated the Committee on the recent Capital Outlay meeting.

    V. Wiseman updated the Committee on the recent Rec Advisory Committee meeting.

    L. Salomons updated the Committee on the October 25th budget subcommittee meeting, which included: discussions on the 1:1 initiative (future funding requests will continue to go through Capital Outlay); athletic budget shortfall; changes to Chapter 40. Further discussion on Chapter 40 will be on the November 9th agenda. Next budget subcommittee meeting will be November 15th. Next policy subcommittee meeting will be on November 30th.

    SUPERINTENDENT’S ITEMS

    T. Farmer, with the aid of PowerPoint updated the Committee on the following:

    • Enrollment update – total student enrollment as of October 26 -  3575

    • Congratulations to SHS boys’ golf team for receiving the 2016 MIAA Division 2 sportsmanship award

    • SMS teacher, Craig Szczepanski will receive the SEF Lee Flaxer Award on November 1st.

    • SHS Drama production of Hairspray begins on November 17th

    • SPS water testing has been completed

    • MSBA will be visiting all districts in the Commonwealth. Sharon’s visits are scheduled for October 31st and November 1st

    • Thanks to Koopman Lumber Company for donating 400 buckets to be used for classroom safety supplies

    • Task Force updates will be presented to S.C. in November

    Other Business

    There being no other business, M. Kaplan asked for a motion to adjourn Open Session.

    MOTION: (Salomons/Smith-Lee) Moved to adjourn Open Session. Yes vote:  Currul-Dykeman, Hitter, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 10:20 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the October 26, 2016 meeting

    • copies of correspondence

    • copies of consent agenda materials

    • copies of Assessment Advisory Committee presentation

    • copy of Policies: JLCD, IHAMA, EBBN

    • copy of final 2018 Capital requests

    • copy of memo re: AP Virtual High School fee

    • copy of 2017-2018 calendar options

    • copy of Supt. PowerPoint presentation