• SC Minutes 11/09/2016



    School Committee Meeting

    Wednesday, November 9, 2016

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Jon Hitter (arrived at 8:00 p.m.), Marcy Kaplan, Laura Salomons, Veronica Wiseman

    Absent: Emily Smith-Lee

    Also present for Open Session:  Tim Farmer, Jahmal Mosley, John Marcus, NESDEC representative, Arthur Bettencourt, and a member of the community

    Open Session was convened at 7:15 p.m.


    Open Forum

    There were no community members for participation in Open Forum


    The following correspondence was received:

    1) Letter from SSEPAC leadership re: Thanking the S.C. for providing SSSEPAC involvement on the superintendent search committee. Judy Clougherty will be the SSEPAC representative on the search committee.

    SHS Student Representatives

    There were no student representatives present at this evening’s meeting.


    Consent Agenda:

    1. Approve Open Session Minutes (10/26/16)

    2. Approve SHS Quebec Trip (Jan. 13-16, 2017)

    3. Approve Home Schooling Request

    4. Approve SHS PTSO Fall Grants ($1,899)

    MOTION: (Salomons /Wiseman) Moved to approve consent agenda items 1-4 as presented. Yes vote: Currul-Dykeman, Kaplan, Salomons, Wiseman


    Superintendent Search Update (candidate profile – possible vote on candidate profile following discussion

    Dr. Bettencourt from NESDEC updated the members on the process followed for gathering information from all constituents, which was then compiled into the NESDEC candidate profile presented this evening for discussion and review.

    M. Kaplan and L. Salomons took the most pertinent information from the lengthy NESDEC document and condensed it into a draft 2-page candidate profile for the S.C. to consider. According to the NESDEC timeline, recruitment for the screening committee should be completed by November 15th. There was a lengthy discussion on the language and categories that should be incorporated into the 2-page candidate profile. The original categories submitted by NESDEC, which were discussed/vetted were:

    • Communication and engagement in a diverse community

    • Progressive educational leadership

    • Curriculum, instruction and program improvement

    • Restructuring and building educational facilities

    It was the consensus of the Committee that the survey responses should be closely examined and incorporated into the final candidate profile document consistent with the concerns/opinions of the survey participants. The final document will be based on the 8-10 questions that will be asked of each candidate.

    During the discussion, the committee amended the 2-page document for language clarity. Dr. Bettencourt stated that the final candidate profile draft will be placed on line for community review.

    Following the discussion and revisions to the 2-page candidate profile document, it was the consensus of the Committee to vote approval of the profile at this evening’s meeting.

    MOTION: (Salomons/Hitter) Moved that the School Committee approve the 2-page superintendent candidate profile as amended at the November 9th meeting. Yes vote: Currul-Dykeman, Kaplan, Hitter, Salomons, Wiseman

    The members discussed the final composition of the search/screening committee and how the parents would be selected should there be more parental interest than positions on the committee. The aim is to have parity among parent representatives on the committee. Dr. Bettencourt explained that the School Committee monitors the screening committee, but the screening committee governs themselves. If there are a large number of interested candidates, selection will be by lottery.

    MCAS/PARCC Presentation

    J. Marcus, with the aid of PowerPoint, presented MCAS/PARCC state assessment results. Areas discussed/explained in the presentation included:

    • Explanation of PARCC, MCAS and MCAS 2.0

    • Overall district accountability

    • Summary results of PARCC ELA for grades 3 and 8

    • Summary results of PARCC Math for grades 3 and 8

    • SHS MCAS results

    • Summary and next steps

    Following the presentation, there was a Q&A with the Committee. The PowerPoint, in its entirety will be on the school department’s website.

    School Calendar Options 2018-2019

    T. Farmer presented 6 options for the FY 2018-2019 school calendar for Committee review and discussion. Following a discussion on the 2018-2019 options, it was the consensus of the Committee to authorize T. Farmer to forward to the STA the two options for the 2017-2018 calendar that were voted and approved at a previous meeting. Further discussion on the 2018-2019 options will be a discussion item at the November 30th meeting.

    Changes to Chapter 40

    T. Farmer presented an overview of the recent legislative changes to Chapter 40, which allows districts to establish a reserve fund to pay for unanticipated or unbudgeted cost of special education, out-of-district tuition or transportation. The balance cannot exceed 2% of the annual net school spending of the school district. The School Committee and Board of Selectmen can only distribute funds following a vote of approval by both boards. Final approval of this fund must be by Town Meeting vote. A Memorandum of Understanding with the Board of Selectmen will be on the consent agenda at the November 30th meeting for S.C. approval.

    Task Force Updates

    T. Farmer, J. Mosley and J. Marcus updated the Committee on the progress of the following task force committees:

    • Homework – a final report will be forthcoming, which will include recommendations for homework free long weekends; purposes for homework; no homework for Kindergarten and grade one unless it involves collecting materials for class, reading and/or math activities; “pilot” vacation free homework this school year with expectations beginning in 2017-2018.

    • Diversity – focus on staff professional development, curriculum design, hiring, mentoring and retention practices and climate and culture; maintain a climate and culture that embraces diversity

    • Social Emotional Learning – SPED secured a Program Improvement Grant, which will support a consultant/coach position; task force to develop 6-12 scope and sequence; long-term recommendations for curriculum PreK-12

    • Professional Development – courses in recertification – ELL and special education; planning to support the innovation day; current courses in RBT, Skillful Teacher and SEI; exploring more accessible PD offerings

    • Enrollment – three sub-groups (programs, demographics, facilities); using research from A Practical Guide to Demographic and Facilities Planning; research and data will drive decision-making process; received professional advice on real estate trends and patterns; Transfinder (computer program to monitor population growth); will meet with Town Manger regarding future development; recommendations on the elementary level will be presented to S.C.

    • Workplace Climate – three sub-groups (presentation, forms, policy changes); faculty will receive information on filing a claim of harassment

    • Wellness – currently making revisions to current policy on nutrition/health curriculum; working on wellness grant

    • Performing Arts – developed survey and reached out to 18 like communities; reviewing collected data – scheduling and funding are issues throughout the surveyed districts; present findings to S.C. in early February

    • Tech Forward – update on district enhanced learning initiative (1:1); PD offerings in spring, summer and fall

    • Edline Replacement – formed a 12 member team to make recommendations on new system; developed judging criteria; target for recommendations – January 2017

    • Policies and Procedures – Asst. Supt. has reviewed and made recommendations for revisions to BYOD, AUP and Social Media policies; revising 1:1 for next year

    • Facilities – finished HVAC upgrades; water testing for lead and copper is in progress; MSBA assigned an OPM for Heights roof and conducted a senior study of SHS; playgrounds received mulch; recycling program is in every school; parking lights installed at SHS; SMS field restoration is in progress


    Policy             subcommittee meeting – November 22nd

    Next Capital Outlay meeting – December 8th

    Priorities meeting – December 1st


    SHS Drama Dept. will be presenting the musical Hairspray on November 17, 18, 19

    Other Business

    There being no other business, M. Kaplan asked for a motion to adjourn Open Session.

    MOTION: (Wiseman/Salomons) Moved to adjourn Open Session. Yes vote:  Currul-Dykeman, Hitter, Kaplan, Salomons, Wiseman

    Open Session was adjourned at 10:15 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the November 9, 2016 meeting

    • copies of correspondence

    • copies of consent agenda materials

    • copy of PowerPoint presentation of MCAS/PARCC presentation

    • copy of school calendar options 2018-2019

    • copy of PowerPoint presentation on Task Force updates

    • copy of Supt. PowerPoint presentation