• SC Minutes 03/01/2017


    OPEN SESSION

    SHARON PUBLIC SCHOOLS

    School Committee Meeting

    Wednesday, March 1, 2017

    Sharon Middle School

    75 Mountain Street

    Sharon, MA 02067

    Present: Katie Currul-Dykeman, Marcy Kaplan, Laura Salomons, Emily Smith-Lee, Veronica Wiseman

    Absent: Jon Hitter

    Also present for Open Session: Tim Farmer, Jahmal Mosley, John Marcus, student representative, member of the community and a member of the press

    Open Session was called to order at 7:00 p.m.

    PUBLIC FEEDBACK

    Open Forum

    There were no community members present for participation in Open Forum.

    Correspondence

    There was no correspondence at this time.

    SHS Student Representative

    Recent happenings at SHS:

    • Mock Trial Team is heading to compete in the state finals at Clark University

    • Sophomore semi-final – March 11th

    • Third term progress reports will be out next week

    • Freshman fund raiser – movie night March 3rd

    • Drama Festival – March 4th

    • Winter sports have ended – spring sports sign-ups are underway

    • AP exam registration – March 3rd

    • College selection information night – March 9th

    • Foreign Language National Honor Society Night – March 9th

    DECISION ITEMS

    Consent Agenda:

    1. Approve Executive & Open Session Minutes (Feb. 8, 2017)

    2. Approve Home Schooling Request

    3. Approve SHS Chinese Exchange Trip to NYC (November 2017)

    4. Approve SHS K-Pop and Design and Innovation Clubs

    5. Approve Sharon Chinese New Year Committee Donation ($5,406)

    6. Approve Side Letter of Agreement with STA (Black-Board to replace Edline)

    7. Approve SHS Program of Studies and Graduation Requirement (2 semesters of art – 5 credits)

    Separate Vote:

    4. Approve FY 2018 Preliminary Budget (after discussion)

    5. Approve School Choice (after discussion) – note: vote will be a March 15th consent agenda item

    MOTION: (Salomons/Smith-Lee) Moved to approve consent agenda items #1-7 as presented. Yes vote:Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    DISCUSSION ITEMS

    FY 2018 Open Budget Forum

    T. Farmer, provided a brief overview of the budget discussions that were held at the last two meetings.

    Areas covered in the presentation:

    • Staff salary rollover costs: $1,040,524.05

    • Increase in CB funding from 2017: $202,453

    • Increase in SPED tuitions from 2017 to 2018: $322,328.93

    • Totals: $1,020,399.98 or 2.47% of the budget

    • Increase of staffing needs due to increased enrollment: $36,431

    • Required staffing for moving the district forward: $195,003

    • Budget reductions from Supplies/Materials; SPED savings, staff reassignments, decrease in summer budget: $102,193.07

    • 1.55 FTE increase over 2017 budget

    • 2018 budget total: $42,423,517.74 (2.79%), which is the percentage recommended by the Priorities Committee

    The final budget will be voted on at the May Town Meeting.

    Budget discussion included:

    • Administration was commended for submitting a budget that met the recommendation of the Priorities Committee (2.79%), but still included initiatives that continue to move the district forward.

    • LEAP and FLES have not been approved by the School Committee as Programs. The policy will be discussed/examined at the summer workshop meeting in order to clarify the policy and discuss the authority of the School Committee i.e. Programs in the Preliminary Budget (LEAP & FLES).

    • $25,000 reduction to the ESY Summer Program was discussed. T. Farmer explained that all of the individual student needs, as outlined in the student’s IEP, will be included in the ESY Summer Program. There is a balance of $30,000 in that account to ensure that all student requirements will be met. The School Committee will have a separate conversation at a later date re: expanding the ESY Program (enrichment offerings) while maintaining parity for all students district-wide. The purpose of the ESY Program is to meet all state and federal requirements for students with an IEP.

    • Members requested an update on the progress of the LEAP Program

    Alternate Funding for 1:1 Program

    It was the consensus of the Committee to have the discussion on the 1:1 Technology Program in conjunction with the Preliminary Budget discussion.

    With the aid of PowerPoint, T. Farmer presented options for the continued funding of the 1:1 Technology Initiative:

    • Maintain as part of the Capital Outlay request

    • Use of free cash – one-time solution and not recommended

    • Phasing funding from Capital to School Committee operational budget over 2 to 3 budget cycles

    • Making full adjustment costs in one budget cycle – FY 2018

    • Priorities Committee will meet to discuss the options and determine if they would endorse one of the options.

    Following the presentation, there was a lengthy discussion on the pros/cons of the options. It was the consensus of the Committee to endorse the proposal of the one-time infusion from the Town in the amount of $190,289. The administration will inform the Priorities Committee that the School Department is in favor of the $190,289. Additional requests for technology such as infrastructure, technology equipment, etc. would continue to be presented to the Capital Outlay Committee. The $190,289 would be for funding would only be used for the 1:1 technology initiative.

    There being no further discussion, M. Kaplan asked for a motion to approve the 2018 Preliminary Budget.

    MOTION: (Smith-Lee/Salomons) Moved to approve the FY 2018 Preliminary Budget in the amount of $42,423,517.74, which includes $9,916 for ARC. Yes vote: Yes vote:Kaplan, Salomons, Smith-Lee, Wiseman. Opposed: Currul-Dykeman

    School Choice

    By state law, School Committees must vote yearly on school choice participation. Vote must be taken before May 1st. E. Smith-Lee stated though she is an advocate of school choice, with the burgeoning school population and class sizes, now would not be the time to approve school choice participation. Formal vote will be taken at the March 15th meeting.

    Social Media Affiliate Policy

    J. Marcus presented an overview of the proposed Guidelines for Official and Affiliated Organization Social Media Use (Policy INJDC Social Media Affiliates). The difference between official sites and affiliate sites was explained/discussed. Members suggested language changes (for clarity). J. Marcus will incorporate the members’ suggestions. The amended draft policy will be a discussion item on the March 15th agenda with a possible vote following the discussion.

    ANNOUNCEMENTS & UPDATES

    • Priorities Meeting – March 6h

    • Next Policy subcommittee meeting is scheduled for March 14th AC-R Non-

    • V. Wiseman will meet with the Board of Selectmen on February 19th re: wording for Town Article to increase S.C. Board from 6 to 7 members

    • V. Wiseman updated the members on the recent Rec. Dept. meeting and the status of the Ames Street Playground

    • V. Wiseman updated the members on her recent meeting with the Board of Selectmen re: Town warrant article for changing the School Committee composition from six to seven members

    SUPERINTENDENT’S ITEMS

    T. Farmer, with the aide of PowerPoint, updated the members on the following:

    • Read Across America Day – March 2nd

    • East Elementary mock evacuation drill – March 3rd

    • Sharon Middle School production of Little Mermaid – March 16th

    • Forty Japanese students will be visiting SHS on March 17th

    • Preliminary budget was presented to Finance Committee on Feb. 27th

    • Final FY 2018 school calendar (with early release, PD dates, etc.) will be sent to parents within the next couple of days

    • CHARMS closure – June 30th. Members were updated on the closing procedures

    Other Business

    There being no other business, M. Kaplan asked for a motion to adjourn Open Session.

    MOTION: (Smith-Lee/Salomons) Moved to adjourn Open Session. Yes vote: Currul-Dykeman, Kaplan, Salomons, Smith-Lee, Wiseman

    Open Session was adjourned at 9:13 p.m.

    Submitted on behalf of the School Committee by: Helen Campanario, Recording Secretary to the School Committee

    Back-up Materials for the March 1, 2017 meeting

    • copies of consent agenda materials

    ª copy of PP 1:1 Initiative

    • copy of school choice information

    • copy of Program of Studies & memorandum

    • copy of PP presentation – Supt. Items